Vacancy Announcement
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD), the Programme Analyst analyzes political, social and economic trends and participates in the formulation, management and evaluation of programme activities within a portfolio.
The Programme Analyst can supervise and lead programme support staff. The Programme Analyst works in close collaboration with the CO Management Support and Business Development, Programme and Operations teams, programme staff in other UN Agencies, UNDP HQs staff.
Summary of key functions:
q Implementation of programme strategies working in one of the following areas:
o Democratic governance
o Crisis prevention and recovery
o Environment
o Poverty
q Management of the Country Office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality advisory services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to UNDP work planning tools (Country Programme Action Plan etc).
q Analysis and synthesis of proposals on the areas for support and interventions within the practice area specialization assigned.
2. Participates in effective management of the CO programme within the practice area specialization assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Design and formulation of some parts of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions.
q Initiation of a project, presentation of the project to the Local Project Approval Committee, finalization of contribution agreement; determination of required revisions; assist in managing budgets, closure of projects through review. Programme Analyst approves payments related to projects in their portfolio, participates in recruitment processes for projects.
q Application of conceptual models in support of programme design
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Preparation of inputs for reporting, including donor reporting.
3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
q Sound contributions to knowledge networks and communities of practice.
q Organization of training for the operations/ projects staff on programme issues.
q Professional growth through active learning.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the office
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
-
- Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Good knowledge of the Results Management Guide and Toolkit
- Strong IT skills
- Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
2 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Tuesday, September 7, 2010
HR Analyst
Vacancy Announcement
Position title : HR Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the overall guidance of Deputy Country Director and direct supervision of the Head of Human Resources, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with the programme, operations and project teams in the Country Office (CO) and UNDP HQ staff ensuring successful performance in HR management.
The HR Analyst will also have a special responsibility to perform the task of Learning Manager as the Head of Human Resources instructs. This entail managing a programme designed to empower and promote the skills, education abilities and career prospects of Timorese national staff.
Implementation of HR strategies and policies
· Effective HR management
· Staff performance management and career development
· Conduct of UN-related surveys
· Facilitation of knowledge building and knowledge sharing
1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
· HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
· Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
· Leadership in learning issues and in empowerment of national staff and their skills, education, abilities and career prospects.
2. Provides support to effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
· Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
· Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
· Active participation in the CO learning team
· Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:
· Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Participation in the organization and conduct of training for operations/ programme staff on HR issues.
· Synthesis of lessons learned and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility of UNDP as an effective and efficient organization in the HR sector.
Competencies and Critical Success Factors
Corporate Competencies:
· Demonstrates integrity by modeling the UN’s values and ethical standards
· Promotes the vision, mission, and strategic goals of UNDP
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
· Shares knowledge and experience and contributes to UNDP practice areas
· Develops deep understanding in HR Management
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
· Ability to provide analytical inputs to strategic planning, results-based management and reporting
· Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
· Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
· Strong IT skills, knowledge of Atlas
· Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership
· Focuses on impact and result for the client
· Leads teams effectively and shows conflict resolution skills
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates strong oral and written communication skills
· Remains calm, in control and good humored even under pressure
· Demonstrates openness to change and ability to manage complexities
· Responds positively to critical feedback
· Solicits feedback from staff about the impact of his/her own behavior
Recruitment Qualifications
Education:
Bachelors Degree or equivalent in HR, Business Administration, Public Administration or related field. Masters Degree an advantage.
Experience:
2 years of relevant experience in providing HR advisory services and/or managing staff and operational systems, or working in project, NGO, governmental sector or similar work experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : HR Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the overall guidance of Deputy Country Director and direct supervision of the Head of Human Resources, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with the programme, operations and project teams in the Country Office (CO) and UNDP HQ staff ensuring successful performance in HR management.
The HR Analyst will also have a special responsibility to perform the task of Learning Manager as the Head of Human Resources instructs. This entail managing a programme designed to empower and promote the skills, education abilities and career prospects of Timorese national staff.
Implementation of HR strategies and policies
· Effective HR management
· Staff performance management and career development
· Conduct of UN-related surveys
· Facilitation of knowledge building and knowledge sharing
1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
· HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
· Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
· Leadership in learning issues and in empowerment of national staff and their skills, education, abilities and career prospects.
2. Provides support to effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
· Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
· Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
· Active participation in the CO learning team
· Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:
· Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Participation in the organization and conduct of training for operations/ programme staff on HR issues.
· Synthesis of lessons learned and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility of UNDP as an effective and efficient organization in the HR sector.
Competencies and Critical Success Factors
Corporate Competencies:
· Demonstrates integrity by modeling the UN’s values and ethical standards
· Promotes the vision, mission, and strategic goals of UNDP
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
· Shares knowledge and experience and contributes to UNDP practice areas
· Develops deep understanding in HR Management
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
· Ability to provide analytical inputs to strategic planning, results-based management and reporting
· Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
· Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
· Strong IT skills, knowledge of Atlas
· Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership
· Focuses on impact and result for the client
· Leads teams effectively and shows conflict resolution skills
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates strong oral and written communication skills
· Remains calm, in control and good humored even under pressure
· Demonstrates openness to change and ability to manage complexities
· Responds positively to critical feedback
· Solicits feedback from staff about the impact of his/her own behavior
Recruitment Qualifications
Education:
Bachelors Degree or equivalent in HR, Business Administration, Public Administration or related field. Masters Degree an advantage.
Experience:
2 years of relevant experience in providing HR advisory services and/or managing staff and operational systems, or working in project, NGO, governmental sector or similar work experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Common Premises Manager
Vacancy Announcement
Position title : Common Premises Manager
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the direct supervision of the DCD and in overall coordination with the Integrated Operations Managers Group (IOMG), the Common Premises Manager will be responsible for managing all activities related to Common Premises and Services.
The incumbent of the position will conduct work in accordance with the approved workplan and budget for the Common Premises, approved by UN Heads of Agencies. The CP Manager will report on progress at IOMG meetings and on other occasions as requested.
Summary of Key Functions:
q Support DCD and IOMG Team on all aspects of occupancy and use of Common Premises and Services
q Manage all Common Areas in the UN Building and adjacent territory
q Ensure proper human and financial resources management including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs
q Liaise with the Government officials on the issues related to provision of utilities, communications, etc
1. Support the IOMG on all aspects of occupancy and use of Common Premises and Services:
· Prepare assessment of needs of UN Agencies, collect proposals, prepare annual Common Premises/Services work plan, and a draft annual budget for its implementation, disseminate for discussion, incorporate comments and approve with the UN agencies occupying space in the building.
· Liaise with all UN Agencies, Funds, Programmes and projects in the UN Building, to seek their views. Prepare needs assessment for the UN Agencies’ and collect proposals, if any, for further investigation and presentation to the IOMG.
· Liaise closely with the UNDP Filed Security Associate to ensure consistency in the management of security related services and UN Common Services in the Common premises; liaise closely with UNDP Filed Security Associate regarding infrastructure needed for compliance with the MOSS requirements and for the security staff to properly perform their functions.
2. Manage all Common Areas in the UN Building and adjacent territory
· Facilitate implementation of the work plan within the time limits proposed and as approved by IOMG and Heads of Agencies.
· Ensure an integrated and cost efficient approach, as well as the application of all relevant UN rules and regulations to the UN common system issues related to Common Premises and Services.
· Based on the approved work plan and budget, initiate payments from the common services account, monitor budget and prepare regular financial reports to the Resident Coordinator and the Agencies resident in the common premises, on the use of funds.
· In close coordination with IOMG, manage all Common Areas in the Common premises including: the Parking Lot, UN Agency Conference Room, Security Guards Posts, electricity and water supply facilities and equipment (including electricity generator, storage containers etc). Also, manage air conditioning of common areas, waste removal, sewerage system, grounds maintenance, up keep of buildings.
· Maintain an inventory of all items in the Supply Containers.
3. Ensure proper human and financial resources management related to the common services, including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs, cost adjustments and preparation of invoices.
· Daily monitoring the work of cost-shared Common Premises personnel, which includes Cleaners, Gardener, grounds maintenance, security etc.
· Liaise with UNDP General Administration Unit to ensure coordination of actions regarding Common Services support personnel, such as Cleaners, Gardener, Maintenance Manager and Maintenance Assistant, Helper, Security Guards.
· Responsible for expendable and non-expendable property located in the Common premises and preparation of the inventory report.
· Conduct or coordinate joint training programmes for the UN staff in the UN building, related to commons services or premises.
· Preparation of Requests for Purchase orders and Contracts for common-services related issues, filling the Vendor Form for vendor creation in Atlas.
· Preparation of 3 monthly reports to IOMG:
· CS account financial report showing actual costs against budget and statement of balances per agency.
· Maintenance report – all works done in prior month.
· UN Clinic report – fees collected each month.
· Preparation of Common Premises invoices.
4. Liaise with the Government officials on technical issues related to the Common premises.
1. Other duties as assigned.
Impact of Results
The key results have a direct impact on the efficient and smooth management of the UN Common Premises. Safety and security of staff is dependant to a large extent on a well maintained and safe working environment. Efficient and effective operations require functional office space maintained to high standards.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNs mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Be aware of the UN principles and standards applicable to Common Premises
q Provides helpful feedback and advice to others in the office
Development and Operational Effectiveness
q Demonstrates excellent planning and co-ordination skills to ensure smooth running of all UN Building facilities, utilities, machinery and services to all UN Agencies in the Common premises , to be carried out in an efficient and economic manner.
q Good negotiation skills to be able to deal with a variety of contractors, suppliers and vendors.
q Excellent supervisory and communications skills with a wide variety of activities, and several out-sourced services
q Excellent knowledge and understanding of the physical aspects of the office: security, cleaning, maintenance, renovation, overseeing contractual services providers.
q Knowledge of budgeting and inventory management, and possess drafting skills i.e., letters, contracts, reports, etc.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Responds positively to critical feedback and differing points of views
Minimum qualifications:
Education:
Bachelors Degree in Business, Public Administration, Finance, development, governmental sector, other professional or equivalent.
Experience:
2 years of experience in administration, government, NGO/CSO, private business or equivalent.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Common Premises Manager
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the direct supervision of the DCD and in overall coordination with the Integrated Operations Managers Group (IOMG), the Common Premises Manager will be responsible for managing all activities related to Common Premises and Services.
The incumbent of the position will conduct work in accordance with the approved workplan and budget for the Common Premises, approved by UN Heads of Agencies. The CP Manager will report on progress at IOMG meetings and on other occasions as requested.
Summary of Key Functions:
q Support DCD and IOMG Team on all aspects of occupancy and use of Common Premises and Services
q Manage all Common Areas in the UN Building and adjacent territory
q Ensure proper human and financial resources management including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs
q Liaise with the Government officials on the issues related to provision of utilities, communications, etc
1. Support the IOMG on all aspects of occupancy and use of Common Premises and Services:
· Prepare assessment of needs of UN Agencies, collect proposals, prepare annual Common Premises/Services work plan, and a draft annual budget for its implementation, disseminate for discussion, incorporate comments and approve with the UN agencies occupying space in the building.
· Liaise with all UN Agencies, Funds, Programmes and projects in the UN Building, to seek their views. Prepare needs assessment for the UN Agencies’ and collect proposals, if any, for further investigation and presentation to the IOMG.
· Liaise closely with the UNDP Filed Security Associate to ensure consistency in the management of security related services and UN Common Services in the Common premises; liaise closely with UNDP Filed Security Associate regarding infrastructure needed for compliance with the MOSS requirements and for the security staff to properly perform their functions.
2. Manage all Common Areas in the UN Building and adjacent territory
· Facilitate implementation of the work plan within the time limits proposed and as approved by IOMG and Heads of Agencies.
· Ensure an integrated and cost efficient approach, as well as the application of all relevant UN rules and regulations to the UN common system issues related to Common Premises and Services.
· Based on the approved work plan and budget, initiate payments from the common services account, monitor budget and prepare regular financial reports to the Resident Coordinator and the Agencies resident in the common premises, on the use of funds.
· In close coordination with IOMG, manage all Common Areas in the Common premises including: the Parking Lot, UN Agency Conference Room, Security Guards Posts, electricity and water supply facilities and equipment (including electricity generator, storage containers etc). Also, manage air conditioning of common areas, waste removal, sewerage system, grounds maintenance, up keep of buildings.
· Maintain an inventory of all items in the Supply Containers.
3. Ensure proper human and financial resources management related to the common services, including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs, cost adjustments and preparation of invoices.
· Daily monitoring the work of cost-shared Common Premises personnel, which includes Cleaners, Gardener, grounds maintenance, security etc.
· Liaise with UNDP General Administration Unit to ensure coordination of actions regarding Common Services support personnel, such as Cleaners, Gardener, Maintenance Manager and Maintenance Assistant, Helper, Security Guards.
· Responsible for expendable and non-expendable property located in the Common premises and preparation of the inventory report.
· Conduct or coordinate joint training programmes for the UN staff in the UN building, related to commons services or premises.
· Preparation of Requests for Purchase orders and Contracts for common-services related issues, filling the Vendor Form for vendor creation in Atlas.
· Preparation of 3 monthly reports to IOMG:
· CS account financial report showing actual costs against budget and statement of balances per agency.
· Maintenance report – all works done in prior month.
· UN Clinic report – fees collected each month.
· Preparation of Common Premises invoices.
4. Liaise with the Government officials on technical issues related to the Common premises.
1. Other duties as assigned.
Impact of Results
The key results have a direct impact on the efficient and smooth management of the UN Common Premises. Safety and security of staff is dependant to a large extent on a well maintained and safe working environment. Efficient and effective operations require functional office space maintained to high standards.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNs mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Be aware of the UN principles and standards applicable to Common Premises
q Provides helpful feedback and advice to others in the office
Development and Operational Effectiveness
q Demonstrates excellent planning and co-ordination skills to ensure smooth running of all UN Building facilities, utilities, machinery and services to all UN Agencies in the Common premises , to be carried out in an efficient and economic manner.
q Good negotiation skills to be able to deal with a variety of contractors, suppliers and vendors.
q Excellent supervisory and communications skills with a wide variety of activities, and several out-sourced services
q Excellent knowledge and understanding of the physical aspects of the office: security, cleaning, maintenance, renovation, overseeing contractual services providers.
q Knowledge of budgeting and inventory management, and possess drafting skills i.e., letters, contracts, reports, etc.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Responds positively to critical feedback and differing points of views
Minimum qualifications:
Education:
Bachelors Degree in Business, Public Administration, Finance, development, governmental sector, other professional or equivalent.
Experience:
2 years of experience in administration, government, NGO/CSO, private business or equivalent.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Procurement Associate
Vacancy Announcement
Position title : Procurement Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Country Office (CO). The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Summary of Key Functions:
q Implementation of operational strategies
q Organization of procurement processes
q Implementation of sourcing strategy
q Control of assets
q Provision of logistical services
q Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of the operational strategies focusing on achievement of the following results:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
q Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
2. Organizes procurement processes for CO, projects and at the request of other Agencies focusing on achievement of the following results:
q Preparation of procurement plans for the office and projects and their implementation monitoring.
q Organization of procurement processes including preparation and conduct of Request for Quotations (RFQs), Invitations to Bid (ITBs) or Requests for Proposals (RFPs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
q Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas.
q Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
q Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Presentation of reports on procurement in the CO.
q Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
q Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy focusing on achievement of the following result:
q Development update of the rosters of suppliers, implementation of supplier selection and evaluation.
4. Ensures proper control of CO Assets focusing on achievement of the following result:
q Preparation of inventory reports.
q Implementation of Inventory and physical verification control in the CO and projects.
5. Ensures organization of logistical services focusing on achievement of the following results:
q Organization of travel including purchase of tickets, daily per diem calculation, purchase order preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
q Timely conducted daily per diem (Daily Subsistence Allowance or DSA), Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on Procurement.
q Synthesis of lessons learnt and best practices in Procurement.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
q Shares knowledge and experience
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
q Sound knowledge of financial rules and regulations
q Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change
q Responds positively to feedback and differing points of view
UNDP Procurement Certification programme
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required but an advantage:
specialized training in procurement. University Degree in Business or Public Administration or similar subject.
Experience:
Required:
6 years of progressively responsible administrative or similar experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Not required but an advantage:
knowledge of automated procurement systems, experience in handling of web based management systems.
Language Requirements:
Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Procurement Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Country Office (CO). The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Summary of Key Functions:
q Implementation of operational strategies
q Organization of procurement processes
q Implementation of sourcing strategy
q Control of assets
q Provision of logistical services
q Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of the operational strategies focusing on achievement of the following results:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
q Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
2. Organizes procurement processes for CO, projects and at the request of other Agencies focusing on achievement of the following results:
q Preparation of procurement plans for the office and projects and their implementation monitoring.
q Organization of procurement processes including preparation and conduct of Request for Quotations (RFQs), Invitations to Bid (ITBs) or Requests for Proposals (RFPs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
q Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas.
q Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
q Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Presentation of reports on procurement in the CO.
q Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
q Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy focusing on achievement of the following result:
q Development update of the rosters of suppliers, implementation of supplier selection and evaluation.
4. Ensures proper control of CO Assets focusing on achievement of the following result:
q Preparation of inventory reports.
q Implementation of Inventory and physical verification control in the CO and projects.
5. Ensures organization of logistical services focusing on achievement of the following results:
q Organization of travel including purchase of tickets, daily per diem calculation, purchase order preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
q Timely conducted daily per diem (Daily Subsistence Allowance or DSA), Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on Procurement.
q Synthesis of lessons learnt and best practices in Procurement.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
q Shares knowledge and experience
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
q Sound knowledge of financial rules and regulations
q Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change
q Responds positively to feedback and differing points of view
UNDP Procurement Certification programme
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required but an advantage:
specialized training in procurement. University Degree in Business or Public Administration or similar subject.
Experience:
Required:
6 years of progressively responsible administrative or similar experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Not required but an advantage:
knowledge of automated procurement systems, experience in handling of web based management systems.
Language Requirements:
Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Communications Analyst
Vacancy Announcement
Position title : Communications Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Media Unit
Organizational Context:
Under the guidance and direct supervision of the UNV Communications Specialist, the Communications Analyst in a medium size of large office implements the corporate communications strategy, as well as provides inputs to the design, management and implementation of the Country Office (CO) communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for UNDP.
The Communications Analyst may supervise and lead the communications staff of the country office and maintains a regular working relationship with the Regional Communications Manager. The Communications Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Government officials, international and local media, subject matter experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.
A communications strategy tightly linked to program priorities helps position the CO in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.
Summary of Key Functions:
Planning and design of internal and external strategies for communications and outreach
q Implementation of the publications strategy and plan
q Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system
q Support to business development
q Facilitation of knowledge building and knowledge sharing
q Effective management of the Communications Office and supervision of Communications staff
1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
q Preparation and conduct of communications needs assessments for the CO (projects, country programme and corporate change initiatives, etc)
q Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
q Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNDP’s development programme during programme formulations.
2. Ensures implementation of the CO publications strategy and plan focusing on the achievement of the following results:
q Implementation of the CO publications strategy and plan, based on the corporate publications policy.
q Identification of storylines for publications and drafting of substantive articles contributing to debates on key development issues.
q Coordination and management of CO publication activities, such as content management, norms for publishing, design, etc.
q Contact with printers and other suppliers to ensure production and ensure publications dissemination.
3. Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
q Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the Information and Communications Technology (ICT) staff.
q Preparation of the content for the web sites to ensure consistency of the materials.
4. Supports the business development focusing on achievement of the following results:
Launches and campaigns
q Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other.
q Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
q Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.
Outreach
q Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
q Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
q Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.)
q Ensured access for journalists to subject matter experts.
q Drafting/production of regular newsletter to donors.
q Preparation of donor reports, civic education and community awareness where appropriate to support projects
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
q Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
q Provision of training, consultancy and advice to UNDP staff on communications for development
Impact of Results
The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies, as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Advocates and promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP Practice Areas
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Develops deep knowledge in Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to implement communications and publications strategies
q Ability to advocate effectively
q Communicates sensitively and effectively across different constituencies
q Demonstrates excellent ability to write and communicate orally with accuracy and professionalism
q Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data
q Demonstrates strong IT skills
Management and Leadership:
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Builds strong relationships with clients and external actors
Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor degree in media relations, journalism, publishing or similar subject. Master degree an advantage.
Experience:
4 years of relevant experience in media, public relations, communications, advocacy or similar field. Previous experience with a multilateral or international organization is an advantage. Experience in the usage of computers and office software packages. Good knowledge and experience in handling of web-based management systems is an advantage.
Language Requirements:
Tetum and English. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Communications Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Media Unit
Organizational Context:
Under the guidance and direct supervision of the UNV Communications Specialist, the Communications Analyst in a medium size of large office implements the corporate communications strategy, as well as provides inputs to the design, management and implementation of the Country Office (CO) communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for UNDP.
The Communications Analyst may supervise and lead the communications staff of the country office and maintains a regular working relationship with the Regional Communications Manager. The Communications Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Government officials, international and local media, subject matter experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.
A communications strategy tightly linked to program priorities helps position the CO in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.
Summary of Key Functions:
Planning and design of internal and external strategies for communications and outreach
q Implementation of the publications strategy and plan
q Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system
q Support to business development
q Facilitation of knowledge building and knowledge sharing
q Effective management of the Communications Office and supervision of Communications staff
1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
q Preparation and conduct of communications needs assessments for the CO (projects, country programme and corporate change initiatives, etc)
q Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
q Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNDP’s development programme during programme formulations.
2. Ensures implementation of the CO publications strategy and plan focusing on the achievement of the following results:
q Implementation of the CO publications strategy and plan, based on the corporate publications policy.
q Identification of storylines for publications and drafting of substantive articles contributing to debates on key development issues.
q Coordination and management of CO publication activities, such as content management, norms for publishing, design, etc.
q Contact with printers and other suppliers to ensure production and ensure publications dissemination.
3. Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
q Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the Information and Communications Technology (ICT) staff.
q Preparation of the content for the web sites to ensure consistency of the materials.
4. Supports the business development focusing on achievement of the following results:
Launches and campaigns
q Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other.
q Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
q Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.
Outreach
q Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
q Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
q Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.)
q Ensured access for journalists to subject matter experts.
q Drafting/production of regular newsletter to donors.
q Preparation of donor reports, civic education and community awareness where appropriate to support projects
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
q Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
q Provision of training, consultancy and advice to UNDP staff on communications for development
Impact of Results
The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies, as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Advocates and promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP Practice Areas
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Develops deep knowledge in Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to implement communications and publications strategies
q Ability to advocate effectively
q Communicates sensitively and effectively across different constituencies
q Demonstrates excellent ability to write and communicate orally with accuracy and professionalism
q Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data
q Demonstrates strong IT skills
Management and Leadership:
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Builds strong relationships with clients and external actors
Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor degree in media relations, journalism, publishing or similar subject. Master degree an advantage.
Experience:
4 years of relevant experience in media, public relations, communications, advocacy or similar field. Previous experience with a multilateral or international organization is an advantage. Experience in the usage of computers and office software packages. Good knowledge and experience in handling of web-based management systems is an advantage.
Language Requirements:
Tetum and English. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Wednesday, August 18, 2010
Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
Project: Capacity Development Facility for the Security Sector Project
Terms of Reference
Position Title: International Consultant: Legal Advisor on Private Security Companies
Duration: 1 month
Type of Contract: SSA
Duty Station: Díli
Number of Post: 1 post
Expected Start date: 22 September 2010
Project: Capacity Development Facility for the Security Sector Project
Background and context
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people living in the country adequate security.
UNDP and UNMIT’s Security Sector Support Unit (SSSU), referred to hereafter as the UN SSR Team, have been assisting the Government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1745, 1802, 1867 and 1912. The last two resolutions indicated the necessity of security sector reform in parallel with the review. The capacity development facility (CDF) for the security sector project funded by the European Union and implemented by UNDP supports UNMIT’s mandate through capacity building of the security sector, including oversight institutions. It will continue until 15 December 2010.
Private Security Companies (PSCs) are one of the largest security providers and private sector employers in Timor-Leste. Their services are increasingly utilized to provide security to homes, property, people, embassies, international organisations and businesses in Timor-Leste. The presence of a clear legislative framework that regulates the operations of PSCs is imperative to ensure that they operate professionally and in a manner that does not compromise public safety. The legislation of RDTL sets out one of the responsibilities of the National Directorate of Security to Public Buildings (Seguranca Civil, the DNSEP) is to regulate and inspect the establishment of private security companies. It is still yet to define how DNSEP will fulfill its mandate.
The CDF project plans to support the National Directorate of Security to Public Buildings (DNSEP) for the regulation and professionalization of the private security industry through:
- Undertaking a baseline assessment of the private security industry and its potential implications and cross-linkages with security and its related institutions;
- Informing on the relevant regulatory and institutional set-up, including oversight functions, needed to allow DNSEP to perform related functions;
- Drafting legislation regulating private security companies and establishment of potential professional/trade organizations and promotion of self-regulation.
Responsibilities
The Legal Advisor will work for a total of 30 working-days during which he/she will have consultations with the UN SSR Team, PSCs, Secretary of State for Security (SoSS), Seguranca Civil, PNTL, Parliament Committee B (Foreign Affairs, Defence and National Security) and other relevant institutions and will propose a draft legislation for regulating PSCs and recommendations on their self-regulation. He/she will work under the overall guidance of the Director of Seguranca Civil; advise the Legal Advisor of SoSS and report to the UNDP SSR/CDF Project Manager.
During the first week he/she will consult with the Technical Advisor on PSCs on the findings and recommendations of the assessment of PSCs conducted by him/her and together with him/her will facilitate a roundtable with Seguranca Civil, SoSS, PSCs and other relevant actors on them. During his/her last week the incumbent will facilitate another roundtable with Seguranca Civil, SoSS, PSCs and other relevant actors to present the draft legislation and recommendations for PSC self-regulation and enforcement.
Summary of key functions and outputs
The Legal Advisor will produce the following:
„h Draft legislation on the regulation of the private security industry;
„h Recommendations for PSCs on self-regulation such as Code of Conduct and SOPs;
„h Recommendations on the enforcement of the regulation throughout the industry by the PSCs such as recommendations for a penal code of those unwilling to regulate or unwilling to do so in a timely manner.
Competencies
1. Corporate Competencies:
„h Demonstrates integrity by modeling the UN’s values and ethical standards.
„h Promotes the vision, mission, and strategic goals of UNDP.
„h Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
„h Treats all people fairly without favoritism.
2. Functional Competencies:
Legal drafting and reporting:
„h Demonstrated experience in drafting legislation and recommendations on legal issues.
„h Demonstrated knowledge of security sector development and/or private security companies related issues.
Management and Leadership
„h Consistently approaches work with energy and a positive, constructive attitude.
„h Demonstrates good oral and written communication skills.
„h Demonstrates openness to change and ability to manage complexities.
„h Demonstrates client-orientation, mentoring and conflict resolution skills.
„h Responds positively to feedback.
Qualification and professional experience
„h Master Degree in Law and a minimum of 5 years of relevant professional experience.
„h Or Bachelor Degree in Law and a minimum of 7 years of relevant professional experience.
„h Legal drafting experience is a must.
„h Knowledge of security sector development or private security companies issues.
„h International experience in conflict/ Post-conflict countries is an asset.
„h Experience in a post-conflict country is an asset
„h Work experience with UNDP is an asset
„h Fluency in English and Portuguese is required.
„h Knowledge of Tetum or Bahasa Indonesia language skills are an asset.
Vacancies Contact
Please upload your application letter together with: Curriculum vitae, financial proposal with a workplan and P11 form in one single document through on line by accessing this link:
http://jobs.undp.org/cj_view_job.cfm?job_id=18681
Individual consultants must submit the financial proposal with a workplan. The financial proposal should include all necessary fees and cost related to the assignment, except the travel cost at the beginning and at the end of the assignment which UNDP will pay. UNDP will not cover any other additional expenses outside of the financial proposal. The financial proposal should be reasonable based on the TOR and proposed workplan.
The deadline for submitting applications is 31 August 2010.
Only short-listed candidates will be notified.
Women candidates are strongly encouraged to apply.
Position Title: International Consultant: Legal Advisor on Private Security Companies
Duration: 1 month
Type of Contract: SSA
Duty Station: Díli
Number of Post: 1 post
Expected Start date: 22 September 2010
Project: Capacity Development Facility for the Security Sector Project
Background and context
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people living in the country adequate security.
UNDP and UNMIT’s Security Sector Support Unit (SSSU), referred to hereafter as the UN SSR Team, have been assisting the Government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1745, 1802, 1867 and 1912. The last two resolutions indicated the necessity of security sector reform in parallel with the review. The capacity development facility (CDF) for the security sector project funded by the European Union and implemented by UNDP supports UNMIT’s mandate through capacity building of the security sector, including oversight institutions. It will continue until 15 December 2010.
Private Security Companies (PSCs) are one of the largest security providers and private sector employers in Timor-Leste. Their services are increasingly utilized to provide security to homes, property, people, embassies, international organisations and businesses in Timor-Leste. The presence of a clear legislative framework that regulates the operations of PSCs is imperative to ensure that they operate professionally and in a manner that does not compromise public safety. The legislation of RDTL sets out one of the responsibilities of the National Directorate of Security to Public Buildings (Seguranca Civil, the DNSEP) is to regulate and inspect the establishment of private security companies. It is still yet to define how DNSEP will fulfill its mandate.
The CDF project plans to support the National Directorate of Security to Public Buildings (DNSEP) for the regulation and professionalization of the private security industry through:
- Undertaking a baseline assessment of the private security industry and its potential implications and cross-linkages with security and its related institutions;
- Informing on the relevant regulatory and institutional set-up, including oversight functions, needed to allow DNSEP to perform related functions;
- Drafting legislation regulating private security companies and establishment of potential professional/trade organizations and promotion of self-regulation.
Responsibilities
The Legal Advisor will work for a total of 30 working-days during which he/she will have consultations with the UN SSR Team, PSCs, Secretary of State for Security (SoSS), Seguranca Civil, PNTL, Parliament Committee B (Foreign Affairs, Defence and National Security) and other relevant institutions and will propose a draft legislation for regulating PSCs and recommendations on their self-regulation. He/she will work under the overall guidance of the Director of Seguranca Civil; advise the Legal Advisor of SoSS and report to the UNDP SSR/CDF Project Manager.
During the first week he/she will consult with the Technical Advisor on PSCs on the findings and recommendations of the assessment of PSCs conducted by him/her and together with him/her will facilitate a roundtable with Seguranca Civil, SoSS, PSCs and other relevant actors on them. During his/her last week the incumbent will facilitate another roundtable with Seguranca Civil, SoSS, PSCs and other relevant actors to present the draft legislation and recommendations for PSC self-regulation and enforcement.
Summary of key functions and outputs
The Legal Advisor will produce the following:
„h Draft legislation on the regulation of the private security industry;
„h Recommendations for PSCs on self-regulation such as Code of Conduct and SOPs;
„h Recommendations on the enforcement of the regulation throughout the industry by the PSCs such as recommendations for a penal code of those unwilling to regulate or unwilling to do so in a timely manner.
Competencies
1. Corporate Competencies:
„h Demonstrates integrity by modeling the UN’s values and ethical standards.
„h Promotes the vision, mission, and strategic goals of UNDP.
„h Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
„h Treats all people fairly without favoritism.
2. Functional Competencies:
Legal drafting and reporting:
„h Demonstrated experience in drafting legislation and recommendations on legal issues.
„h Demonstrated knowledge of security sector development and/or private security companies related issues.
Management and Leadership
„h Consistently approaches work with energy and a positive, constructive attitude.
„h Demonstrates good oral and written communication skills.
„h Demonstrates openness to change and ability to manage complexities.
„h Demonstrates client-orientation, mentoring and conflict resolution skills.
„h Responds positively to feedback.
Qualification and professional experience
„h Master Degree in Law and a minimum of 5 years of relevant professional experience.
„h Or Bachelor Degree in Law and a minimum of 7 years of relevant professional experience.
„h Legal drafting experience is a must.
„h Knowledge of security sector development or private security companies issues.
„h International experience in conflict/ Post-conflict countries is an asset.
„h Experience in a post-conflict country is an asset
„h Work experience with UNDP is an asset
„h Fluency in English and Portuguese is required.
„h Knowledge of Tetum or Bahasa Indonesia language skills are an asset.
Vacancies Contact
Please upload your application letter together with: Curriculum vitae, financial proposal with a workplan and P11 form in one single document through on line by accessing this link:
http://jobs.undp.org/cj_view_job.cfm?job_id=18681
Individual consultants must submit the financial proposal with a workplan. The financial proposal should include all necessary fees and cost related to the assignment, except the travel cost at the beginning and at the end of the assignment which UNDP will pay. UNDP will not cover any other additional expenses outside of the financial proposal. The financial proposal should be reasonable based on the TOR and proposed workplan.
The deadline for submitting applications is 31 August 2010.
Only short-listed candidates will be notified.
Women candidates are strongly encouraged to apply.
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