Job TitleProcurement Specialist
LocationDili, Timor-Leste
AppointmentLocal Hire
Job Posted19-Apr-2011
Closing Date19-May-2011
Language RequirementsEnglish [Essential]
Background / General description
The purpose of this position is to provide procurement service and fiduciary functions to the World Bank's rapidly-growing portfolio in Timor-Leste, which currently consists of various projects in a range of sectors, including health, education, energy, transport and telecoms.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointments.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment.
Duties and Accountabilities
? Employs appropriate methodologies for handling simple and complex procurement tasks and/or issues in consultation with the Accredited Procurement Specialist based in the Sydney Procurement Hub. Provides first-line trouble-shooting and ad hoc advice on procurement matters to the Borrower/Implementing agencies/Bank’s country office staff, as required.
? Works across all sectors of the Timor Leste portfolio, is responsible for conducting preliminary prior reviews of procurement documents for procurement of goods, civil works and consulting services. Ensures completeness of procurement documents submitted by the Borrower for Bank review, as well as compliance with the applicable review method, as defined in the Financing Agreement and Operations Manual. Drafts the Bank’s responses, on procurement documents, for clearance by accredited Procurement Specialists based in the Sydney procurement hub.
? Reviews draft procurement plans prepared by the Borrower and advises the Borrower on the finalization of the procurement plans, design of packages, cost estimates, applicable procurement methods and Bank review arrangements.
? Provides operational advice to clients and Bank staff on concepts, policies and procedures for international and local procurement, including hands-on, day to day operations guidance to Borrower institutions in order to support capacity building.
? Participates in project preparation missions as procurement expert; assesses procurement-related risks in project design, evaluates institutional capacity of implementing agencies, and provides the necessary support to develop suitable procurement plans and its use as a monitoring tool for project implementation.
? Conducts annual procurement post reviews (PPR) of active projects in the portfolio, agrees with implementing agencies on risk mitigation actions, and prepares the PPR reports for review by the accredited Procurement Specialist in the Sydney Procurement Hub.
? Participates in country procurement assessments, prepares background analysis, collaborates on reviewing public procurement legislation and practices, collects data, information and documents on the procurement legislative framework and operations and tailors instruments to meet specific client needs.
? Negotiates and resolves difficult procurement issues with Borrower agencies and handles questions/complaints from senior officials and contractors on bidding and award issues in consultation with the Sydney Procurement Hub/RPM’s office.
? Assists in the design and delivery of procurement workshops and training to educate staff in the Bank and in borrower agencies on the Bank's philosophy, on procurement, the rationale of its policy framework, relevant procedures and processes, standard bidding documents, RFPs, as well as on specialized procurement topics.
? Prepares a range of procurement-related documents and reports. In particular, applying own knowledge of local language and familiarity with the Borrower’s institutions. Uses own knowledge of the local contracting industry, supplier sector, and consulting sector in Timor-Leste to advise the Borrower and Bank’s task teams on tailoring procurement arrangements effectively to the country conditions, in such a way as to facilitate project implementation.
? Handles appropriate interaction with country counterparts on sectoral and organizational matters related to procurement . Utilizes own technical expertise on the projects assigned and provides support in other countries of the sub-region if required
? Provides guidance, advice and training on procurement to administrative staff at grades GC, GD and Operations Staff at GE level and above.
Work implies frequent interaction with the following
? Managers and Technical Specialists in the work unit and staff from other agencies, donors, consultants and borrowers as well as with Sydney Procurement Hub and Regional Procurement Manager’s office
Selection Criteria
? Good knowledge of all concepts and principles of and approaches to international procurement, and of public procurement systems.
? Knowledge of procurement systems, practices and agencies in Timor-Leste.
? Specialized knowledge of and significant experience in 2-3 substantive areas/aspects of procurement (e.g. commodities; finished goods; machinery and industrial plants; various forms of construction contracts; selection/contracting of consultant services; preparation of bidding/contract documents for the international procurement of goods, works, services; technical specs in design and construction of facilities; public procurement policies, practices, institutions in developed and/or developing countries).
? Proven analytical and evaluative skills, including the ability to independently provide well researched analyses of key procurement issues and problems.
? Knowledge and understanding of technical, commercial and legal aspects of procurement at all phases of Bank lending operations.
? Understanding of Bank business objectives, policies and practices related to project/sector and critical links to procurement.
? Task/project management skills
General Competencies
? Strong communication skills and persuasiveness in presenting, discussing and resolving difficult issues, both orally and in writing.
? Ability to identify complex issues and to respond and handle accordingly; without adding unnecessary complexity to tasks or projects.
? Ability to deal sensitively in multi-cultural environments and build effective business relationships with clients and colleagues.
? Ability to function effectively in multi-disciplinary teams within a matrix management environment.
? Integrity and good work’s ethics.
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East Timor & Indonesia Action Network (ETAN)
PO Box 21873, Brooklyn, NY 11202-1873 USA
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