Job Opportunity from WFP Timor Leste - National Logistics Officer - NOB (deadline 7 Apr 2011)

Vacancy Announcement No. 2011/TLS-010

Post Title: National Logistics Officer (1 post)
Contract Type: Fixed Term Contract (FT)
Position grade: NO-B
Duty Station: Dili
Duration: One year Fixed Term Contract
(with 3 months FT probation period) -renewable
Deadline of Application: 7 April 2011

Duties/Responsibilities:
Under the administrative directive of the Country Director, Deputy Country Director the National Logistics Officer will act as the Head of Logistics Unit and be responsible for the following duties and responsibilities:

· Define logistics strategy within the WFP policies and procedures and ensure effective integration of transport operations, including coordination with other organizations in the area;
· Provide leadership in specific areas of competence, i.e. warehousing, transport management, shipping, etc;
· Prepare Logistics Unit Work Plan;
· Manage logistics operations, including all logistics assets in order to ensure timely and cost effective delivery of WFP cargoes;
· Responsible for all transport matters arising in the country, in accordance with the corporate standards, i.e. arrange for transport related contracts, including agency agreements and implement and administer operations, etc;
· Gather market intelligence through research and networking to improve the knowledge basis in WFP;
· Ensure effective Landside, Transport, Storage and Handling (LTSH) management including project budgetary review and regular LTSH reviews; Prepare the reports for the Committee on Commodities, Transport and Insurance (CCTI);
· Ensure that the Logistics Capacity Assessments (LCA) are carried out in a timely manner;
· Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are regularly maintained;
· Advise on logistics management and structures and staffing levels;
· Supervise staff and ensure that all staff are adequately trained in order to achieve high working standards; Develop comprehensive training programs as required;
· Responsible for the management of the WFP warehouses; ensure that WFP standard systems are properly maintained at warehouse;
· Ensure effective food commodity and non-food items (NFI) management; Monitor the quantity and quality of the food commodities and NFIs stored; Carry out regular physical random checks/inventory of the warehouse and produce regular stock reports; ensure that WFP standard waybills are duly filled.
· Perform other related duties as assigned.

Required experience:
§University degree, preferably in business administration or economics, or relevant logistics qualifications or extensive logistics experience.
§ At least 3-5 years experience in shipping, freight forwarding, trucking or other logistics/transport operations.Proficiency in Windows (MS Word, MS Excel) and some transport tracking system experience. Fluency in both oral and written English. Knowledge of local languages.

Qualified candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:
Human Resources Unit, World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste.
Post is open only to national of the country. Only short-listed candidates will be contacted.
Date issue : 24 March 2011.

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Job Opportunity from WFP Timor Leste - Store Keeper (deadline 31 Mar 2011)

Vacancy Announcement No. 2011/TLS-009

Post Title: Store Keeper
Contract Type: Service Contract
Post grade: SC-3
Duty Station: Oecusse
Duration: One year Service Contract
(with 3 months SC probation period)
renewable.
Deadline of Application: 31 March 2011

Duties/Responsibilities:
Under the direct supervision of the Head of Sub Office, Oecusse , the Store Keeper will be responsible for, and not limited to, the following duties: q Supervise the work of casual laborers. Ensure that proper control systems and adequate handling stacking of the cargo are being out into practice; acknowledge receipt for the quantities received/dispatched signing off reception/delivery orders and other related documents, including waybills.
q Physical control and direct responsibility of the quantity of the commodities, looking (and taking appropriate corrective actions and reporting immediately) for any sign of early deterioration through periodical inspections and physical inventories of the stacks. Isolate the commodities that can contaminate;
q Dispose the infested food in accordance with WFP rules and regulations;
q Keep records of commodities in the warehouse, through weekly reports, stock cards, ledger book and monthly book balance and physical counting;
q Check the infrastructure of the warehouse, if it is adequate for the storage of food items, looking at the roof, windows, doors, walls, floor and waste disposal mechanism, proposing corrective measures when needed;
q Response for the repacking operations for any torn/damaged commodities or sack;
q Perform any other related duties as assigned by supervisor(s).

Qualifications/Experience:
§Secondary School education.
§At least 2-3 years of progressively responsible support experience including at least 1 year the field of transport, administration, accounting, statistics or another related field.
§ Sound judgment, initiative and integrity; ability to extract, interpret, analyze and format data and to resolve operational problems. Experience in utilizing computers including word processing, spreadsheet and other software packages.
§Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members at all levels and with others.
§Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit OR Head of Sub Office
UN World Food Programme UN World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste Oecusse Sub Office.

Post is open to male and female candidates, but female candidates are particularly encouraged to apply. Only short-listed candidates will be contacted.
Date issue : 24 March 2011.

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Job Opportunity from WFP Timor Leste - SA (deadline 29 Mar 2011)

Vacancy Announcement No. 2011/TLS-008
Post Title: Staff Assistant
Contract Type: Service Contract
Post grade: SC-4
Duty Station: Maliana
Duration: One year Service Contract
(with 3 months' probation period)renewable
Deadline of Application: 29 March 2011

Duties/Responsibilities:
Under the direct supervision of the Head of Sub Offices, the Staff Assistant will be responsible for, and not limited to, the following duties: q Offer secretarial support to the Head of Sub Office.
q Verify supporting documents for expenses incurred and ensure all expenses are duly authorized and approved by the HSO or OIC;
q Maintain the Cash Book and Imprest Account Record on a daily basis and submit month-end as well as ad-hoc requests for replenishment of Petty Cash;
q Manage the office assets inventory record on a continuous basis and report to the Country Office as necessary;
q Ensure that the office premises and buildings are well maintained and that all office equipment are in working condition;
q Oversee the functioning of WFP vehicles and arrange for repairs and maintenance and maintain record of fuel consumption and vehicle related expenditure;
q Ensure availability of office supplies and consumables and maintain stock records;
q Arrange for procurement of services within the delegated authority for the Sub Office referring those outside the authority to the Country Office
q Collect and dispatch Travel related documents to the Country Office.
q Submit monthly attendance reports of Sub Office staff to HR Dili;
q Submit separation clearance forms and other HR related information to the Area Office, Dili as necessary;
q Perform any other Finance; Admin HR related duties as necessary.

Qualifications/Experience:
§ Secondary School education. Training in Administration will be advantage.
§ At least 2 years of progressively responsible secretarial work experience.
§ Proven ability to effectively use word processing and other windows software. Through knowledge of modern office methods.
§ Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number and sub office location on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, and minimum of three references letters to:

Human Resources Unit OR Head of Sub Office
UN World Food Programme UN World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste Maliana Sub Office.

Post is open to male and female candidates, but female candidates from the sub-office location are particularly encouraged to apply. Only short-listed candidates will be contacted.

Date of Issue: 22 March 2011

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Job Opportunity from WFP Timor Leste - FMA (deadline 29 Mar 2011)

Post Title: Field Monitor Assistant
Contract Type: Service Contract
Post grade: SC-3
Duty Station: Maliana
Duration: One year Service Contract
(with 3 months' probation period)renewable
Deadline of Application: 29 March 2011

Duties/Responsibilities:
Under the direct supervision of the Head of Sub Office, Maliana, the Field Monitor Assistant will be responsible for, and not limited to, the following duties:

q Co-ordinate and monitor the implementation of the food aid programmes, School Meals Programme (SMP), Food for Work (FFW), and Mother Child Heath Nutrition(MCHN)) at the local level, in close collaboration with cooperating partners and Government departments.
q Data-entry of Field Monitor Reports into, MCH & SMP Databases;
q Supervise the efficient distribution of food aid at the site and verify whether beneficiaries receive the approved appropriate entitlements. Provide timely feedback to Head of Sub-Office on findings of the distribution monitoring (DM).
q Provide immediate verbal and/or written report to supervisor on any major issues in the field that prevents the distributions to proceed as scheduled;
q Monitor and review the overall commodity movements such as food deliveries, storage, transport and distribution at the site and verify if the amounts received have been properly recorded, damaged or suspected to be damaged;
q Report regularly to the Head of Sub-Office on relevant events regarding food management, distribution and other related issues presenting in the field;
q Identify any issues of interest in the programme and report them to the Head of Sub office
q Maintain Radio contact with Sub-Office whilst on field work;
q Perform any other related duties as assigned by supervisor(s).

Qualifications/Experience:
§ Secondary School education supplemented with experience or additional qualification in education, social services, nutrition, agriculture or other development-related field.
§ At least 2-3 years of progressively responsible work experience including at least 1 year the field of statistics, refugee operations or another related field.
§ Sound judgment, initiative and integrity; ability to extract, interpret, analyze and format data and to resolve operational problems. Ability to work with minimum of supervision; ability to write reports in English. Must be able to work effectively under time constraints and pressure and to deal patiently and tactfully with staff members at all levels and with others.
§ Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, names and addresses of three referees to:

Human Resources Unit OR Head of Sub Office
UN World Food Programme UN World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste Maliana Sub Office.

Post is open to male and female candidates, but female candidates are particularly encouraged to apply. Only short-listed candidates will be contacted
Date of Issue: 22 March 2011

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE

Job - IOM: Admin./Finance Assistant and National Research Focal Point for the ACP

VACANCY ANNOUNCEMENT

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Title: Admin. /Finance Assistant (50%) and National Research Focal Point for the ACP (50%)
Duty Station: IOM Dili, Timor-Leste

GRADE: G5

Reference code: VN/2011/011

Under the direct supervision of the National Finance/HR Officer and the overall guidance of the Chief of Mission (for ACP National Research Focal Point) and the guidance of the Resource Management Officer (for Admin./Finance Assistant), the incumbent will be responsible for the following functions:


1- Human Resource Administration and Finance

• Establish, manage and regular update of personnel files

Assist National Finance/HR Officer with Preparation of National staff contracts/renewals and corresponding Personnel Action forms (PA), ensuring staff always has a signed valid contract in file.

• Assist National Finance/HR Officer for maintenance of attendance Records, keeping and follow up with national staff, making sure they fill out the required leave request forms. For staff sick leave the incumbent should ensure the submission of the respective medical certificate, when required.

• Follow up leave balance of national staff and liaise with the respective supervisors regarding leave plan of staff in their unit, allowing for work continuity in the various Units.

• Assist with Update of PEF (Personnel Establishment Format) in view of monthly transmittal to PAC.

• Prepare national staff promotion calculation sheet and supporting documentation for approval by COM and transmittal to PAC.

• Prepare separation calculation form for departing staff, as well as waiver Exit Medical Examination form for staff leaving IOM without a medical exit exam. If staff wants to have a medical exam, handle letter/form to be remitted to staff to undergo medical exit exam.

• Follow-up of the drivers’ annual eye examination and prepare corresponding letter for the clinic or hospital.

• Follow-up with staff in general regarding completion of required medical exams, following HCPU’s request for staff medical matters.

• Assist National Finance/HR Officer in Recruitment process, Training Activities for National Staff.

• Submit as necessary to COM’s Assistant the weekly staff List of National Staff in view of the required update of the security files in the UN.

2- Finance

• Assist National Finance/HR Officer with preparation of projectization calculation of monthly fuel consumption and follow up with Logistic Unit regarding timely receipt of data on personal use of IOM Vehicles prepare and submit monthly invoices for staff’s personal telephone calls, vehicle mileage and other outstanding debts and follow-up with them in view of timely collection.

• Ensure staff sign their monthly payslips before filing in corresponding payroll binder/folder.

• Assist National Finance/HR Officer with preparation of correspondence for Bank Transaction & files pre-numbered bank letters in corresponding binder.

• Review Travel Expenses Claim (TEC) for International and National staff’s for Duty Travel.

• Assist National Finance/HR Officer with budget follow-ups and preparation of financial reports of assigned projects.

• Handle Treasury Functions in absence of National Finance/HR Officer.

• Handle Petty cash entries of expenses incurred by Procurement Unit and performs unannounced cash verification of concerned petty cash custodians.

3- National Research Focal Point for the ACP Observatory on Migration

Under the overall supervision of the Director of the ACP Observatory for Migration
and the direct supervision of the PMU in Brussels, the successful candidate will be accountable and responsible for the oversight, coordination and implementation of research activities in the ACP pilot country and region where s/he is based.

In particular s/he will:

• Be responsible and accountable for taking stock of migration research capacities and data sources to identify gaps and existing information;
• Identify relevant national migration experts and practitioners, including policy makers with an interest in migration, to become members of the national migration research network through inclusion in the database and liaison activities. Continuously contact and reach out to new interested ACP migration experts and research institutes, for instance via email distribution lists, in close coordination with the PMU;
• Cooperate with the respective ACP technical assistant of the ACP Migration Facility who coordinates the national consultation process on migration and development;
• In close coordination with the PMU and in particular the Research Officer, developing a work plan to ensure the timely implementation and achievements of research-related programme outputs; review project outputs and timelines versus objectives as set forth in the programme documents;
• Maintain close contact and coordinate research-related programme activities with the members of the Programme Consortium and other ACP partners and stakeholders and involve them in the implementation of the programme activities as stipulated in the Memorandum of Understanding/Partnership Declarations;
• Coordinate and undertake research activities under the ACP Observatory on Migration at national level, including identifying expertise for topics recommended by ACP consultative fora and subsequent cross-cutting studies carried out in selected ACP countries and coordinated by partners;
• Be responsible for the oversight of the creation and maintenance of the national and regional section of the Observatory database on intra-ACP migratory flows and migration policies as well as the national and regional section of the Observatory website;
• Apply the common methodology for migration data gathering, processing and analysis in the ACP, in close cooperation with the PMU and members of the Observatory;
• Contribute to and coordinate input at national and regional level for the annual ACP Migration Report, thereby also covering other countries in the region that are not pilot countries of the Observatory;
• Participate in and provide support to the research training and capacity-building workshops and ensure that the trained trainers apply their knowledge, including through the provision of support for additional training events;
• Supervise the conduct and the publication of specific action–research and studies, including on the migration and development nexus, in the respective ACP pilot country in close cooperation with the PMU research officer and the Observatory;
• Represent the PMU and the ACPOM in relevant meetings, seminars and conferences at national and regional level, in coordination with the PMU;
• Undertake duty travels related to research activities, liaison with the Observatory network and counterparts, problem solving etc;
• Prepare regular, special and other required reports, and ensure that all reporting requirements are met in a timely manner;
• Perform such other duties as may be assigned.

4. Other Tasks

• Any other duty within the incumbent’s capabilities as assigned.

5. Requirements


Education: Completion of secondary (high school) education. Training in administrative field is desirable and a University degree in Political or Social Sciences, Business Administration, International Relations, Development or related fields would be an advantage.

Experience: Five years of progressively responsible work experience in general office administration, especially in the Human Resource area and relevant experience in conducting research on migration and development issues. At least three years experience in migration patterns of the Timor-Leste context is an asset.

Language(s): Very good English communication skills, both oral and written. Knowledge of Portuguese, Tetum and Bahasa is an asset.

Competencies:
· Knowledge in migration related issues in the ACP region and in particular on the linkages between migration and development in Timor-Leste.
· Excellent analytical and writing skills.
· Track record in migration research
· Ability to prepare reports and publications of a high quality, technically sound with recommendations that are relevant for the country analyzed and the region
· Ability to conceptualize and design research techniques and analyze data sets covering a wide range of issues regarding migration and development.
· Good knowledge of creating and maintaining databases on migration is an advantage.
· Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.
· Good level of computer literacy, including web-based management systems and database applications.


Only short list candidate will be contacted.


Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:

Human Resources Unit


International Organization for Migration


Farol, Palapaso


Dili, Timor-Leste

Tel : +670 3313038

The deadline for submitting applications is: Monday 21^st, March 2011

Jobs - Opportunities with Global Fund Funded National HIV/AIDS Program of Timor-Leste

Opportunities with Global Fund Funded National HIV/AIDS Program of Timor-Leste

Government of Timor-Leste
Principal Recipient of Global Fund Grant
Closing date: 31 Mar 2011
Location: Timor-Leste - Dili

Position 1: Pathology and Microbiology Laboratory Specialist
Location: National Laboratory, Dili, Timor-Leste (with travel to districts and sub-districts)
Reports to: Director of National Laboratory with programmatic coordination with National HIV/AIDS Program Manager
Duration: May to December 2011
Funding: Global Fund Grant Agreement TMP-506-G03-H

Job Summary:

The Pathology and Microbiology Laboratory Specialist is primarily responsible for strengthening the public health laboratory services, in particular, establishing and upgrading the existing services to an efficient, state of the art quality laboratory service for the testing of HIV and other STI's in the National Laboratory, Regional Laboratories and National and Regional Blood Banks.

The Pathology and Microbiology Laboratory Specialist will play a key role across the National HIV/AIDS Program providing technical input for all laboratory issues related to the program. S/he will work in ensuring the quality blood bank services and laboratory serology services and upgrade the laboratory technical skills required for opportunistic infections diagnosis and antiretroviral monitoring at the ART prescription health facilities.

The Pathology and Microbiology Laboratory Specialist will work collaboratively with the National Laboratory, Referral Hospital Laboratories, National HIV/AIDS Unit in the Ministry of Health, as well as with the Blood Bank Services.

The position is responsible for developing further capacity in implementing the operational aspects of testing and introducing quality control and monitoring processes for HIV and STI testing services.

Specific tasks:

•Assist with the review, updating and implementation of Infectious Diseases laboratory plan for the country.
•Review/develop national standards for assuring quality of laboratory results in all the laboratories and train practitioners in efficient implementation of standards.
•Review and update National Guidelines for Safe Blood Transfusion and laboratory quality management and train key staff on their implementation.
•Review/develop protocols and Standard Operating Procedures (SOPs) for voluntary counseling and testing centers (VCT Centers), laboratory and blood bank services and train practitioners on protocols and standard operating procedures.
•Support establishment of testing services and ensure quality of testing and laboratory processes related to VCT and STI issues in the laboratories, ART centers and Community Health Centers (CHCs) where HIV and STI counseling and testing services are offered.

•Review External Quality Assessment Schemes for laboratories and blood banks and establish appropriate subscription and linkages to external quality assessment program for these services.
•Develop and review SOPs for laboratory diagnosis methods for opportunistic infections and provide training to the lab service providers in the 7 ART centers and laboratory diagnosis of opportunistic infections.
•Assist with implementation of an on-site mentoring plan for ART monitoring laboratory needs in the 7 ART centers.
•Review stock management, distribution and supervision systems of the health products, health equipment, reagents and consumables for laboratory and blood bank services and train key staff in stock management, distribution and supervision of use of these items.
•Assist with need identification, product selection, stock and consumption analysis, quantity estimation and costing for finalizing yearly procurement plan for the health products, health equipment, reagents, consumables and other supplies for the laboratory and blood bank services.
•Coordinate and assist with Timor-Leste’s taking part in a regional twinning program with Australian National Reference Laboratory (NRL) for laboratory and blood bank services.
•Undertake any other activities consistent to this position and in agreement with the National HIV/AIDS Program.

Professional Qualification and experience:

•Laboratory scientist / technician with at least graduate level qualification; Specialization in Microbiology is preferred
•International level experience in laboratory systems set up and mentoring
•Sound theoretical knowledge and practical experience in HIV and STI testing and blood screening with rapid diagnostic test kits and automated immunoassay systems
•Sound theoretical knowledge and experience in internal and external quality control and quality assurance (QA) processes for laboratory and blood bank services
•Experience in training, mentoring and capacity building in low resource health setting
Personal Qualification:
•Fluent in English
•Bahasa Indonesia or Tetun would be an asset
•Computer skilled
•Patience and diplomacy

Position 2: Research and Surveillance Specialist

Location: National HIV/AIDS Program, Ministry of Health, Dili, Timor-Leste (with travel to districts)

Reports to: National HIV/AIDS Program Manager

Duration: June to December 2011

Funding: Global Fund Grant Agreement TMP-506-G03-H

Position Summary

Research and Surveillance Specialist will play a key role to assist the National HIV/AIDS program in achieving the objective to improve the quality and access to strategic information related to STI and HIV/AIDS. The Research and Surveillance Specialist will work as a member of the core National HIV/AIDS Program team to design and lead HIV sentinel surveillance, integrated biological and behavioral surveillance survey, rapid situation assessment and IDU assessment.

Specific Responsibilities

•Provide leadership and support in conducting Integrated Behavioral and Sero Surveillance Survey for most at risk groups for STI and HIV in Timor-Leste. Such surveillance will look into STI and HIV prevalence and risk behaviour of female sex workers, men who have sex with men and people in uniform with samples drawn from at least three districts in Timor-Leste.

•Provide leadership and support in conducting HIV and STI sentinel surveillance among pregnant women and general populations.

•Conduct mapping and rapid situation assessment of high risk population groups and risk behaviour in 5 districts in Timor-Leste.

•Lead and support an assessment of injection drug use behaviour in two districts in Timor-Leste.

•Undertake other social and operational research to assess the risk factors and programmatic gaps for supporting the national HIV/AIDS program.

•Work with Data Management Specialist, MoH Surveillance Department, and HMIS Department to provide input into the integrated disease surveillance database.

•Support the HIV/AIDS Unit with necessary strategic analysis for program planning, implementation and monitoring.

Professional Qualification and experience:

oGraduate qualification in Statistics or social sciences with specialization/experience in quantitative and qualitative methodology
oAt least 3 years experience in research and surveillance
oSound theoretical knowledge and practical experience in mapping, situation assessment, sero surveillance and behavioral surveillance survey
oExperience in training, mentoring and capacity building in low resource health setting
Personal Qualification:
oFluent in English
oBahasa Indonesia or Tetun would be an asset
oSkilled in statistical packages for quantitative and qualitative analysis
oPatience and diplomacy

How to apply

Please send your application with a cover letter and cv to­
hasibul.haque@yahoo.com with CC to hasibul.haque@moh.gov.tl

The last date of application is 31 March 2011. Only short-listed candidates will be contacted.
Reference Code: RW_8EXAE7-78

Job - Head of UN RC Unit

apply via here:

http://jobs.undp.org/cj_view_job.cfm?job_id=22039

HEAD OF UN RC UNIT

Location :Dili, Timor Leste

Application Deadline :28-Mar-11

Additional CategoryManagement

Type of Contract :FTA International

Post Level 4

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)01-Jun-2011

Duration of Initial Contract :1 Year
Expected Duration of Assignment :Minimum 1 year

REFER A FRIEND APPLY NOW

Background

Timor-Leste is in a critical transition phase after the crisis of April 2006, with the country phasing out of humanitarian assistance to the affected populations and strengthening ongoing programmes for recovery and longer-term development.

The UNCT is made up of 18 UN agencies, including the International Financial Institutions. In addition, a strong coordination network has existed with NGO partners throughout the humanitarian assistance, and it is envisaged to maintain it the post-humanitarian phase.

The incumbent will assist the Deputy Special Representative of the Secretary-General (DSRSG) / UN Resident and Humanitarian Coordinator (RC/HC) and the clusters and working groups to ensure a coordinated approach in the recovery phase, after the phase-out of OCHA in December 2008. The Resident Coordinator Unit?s portfolio will encompass both development and recovery coordination support. The Unit is responsible for facilitating a range of development and recovery-related planning and coordination processes. It works closely with the humanitarian section of UNMIT to ensure effective coordination (and transition) between political, humanitarian and development activities. It represents the UNCT in various fora feeding back key issues of concern from various stakeholder groups to UNCT members and to the IASC.

Within the context of the UN Integrated Mission in Timor-Leste, and under the leadership of the DSRSG/RC/HC, the Head of the RC Unit will also provide timely and substantive coordination support to the implementation of the UNDAF for Timor-Leste, including development and recovery activities, as well as joint planning efforts of the UN Country Team (UNCT).

The RC Unit consists of 4 staff: the Head of Unit (P4), a National Officer (NOA), a Coordination officer (L3), and an Information Officer (L2). The Humanitarian component of UNMIT consists of 2 professional staff (L4 and L3). The Head of Unit works closely with the Special Assistants (L4 and L3) to the DSRSG.

Duties and Responsibilities

Summary of key functions

• Strategic planning and monitoring of the development and recovery priorities, including the UNDAF,
• Support and facilitate the clusters and sector-level technical experts in identifying sector-level strategy and priorities, ensuring coherency across sectors. Ensure effective functioning of the coordination mechanisms,
• Managing the RC Unit and overall coordination amongst UN agencies,
• Further advance the integration efforts between UNMIT and the UN agencies.

Strategic planning and monitoring of the development and recovery priorities, including the UNDAF

• Support and coordinate continuous identification, analysis, and priority setting for recovery and development needs in order to facilitate an appropriate and coherent programmatic response by UNMIT and the UN agencies within a peace building context.
• Advise the DSRSG/RC/HC on the planning and management of UN system coordination for post-conflict recovery at the country level, and facilitate the necessary preparatory and follow-up work.
• Provide policy advice and technical support to the DSRSG/RC/HC and UNCT on UN system collaborative programming and monitoring & evaluation processes for transition response.

Support and facilitate the clusters and sector-level technical experts in identifying sector-level strategy and priorities, ensuring coherency across sectors. Ensure effective functioning of the coordination mechanisms

• Establishment and management of effective mechanisms for strategic planning, monitoring and evaluation of UNDAF implementation in consultation with UN Agencies, UNMIT, Government, civil society, multilateral and bilateral institutions, including monitoring.
• Support appropriate linkages between the work of the UN system, national development priorities/budget, Millennium Development goals (MDGs), the International Compact/ National Priorities, and the National Recovery Strategy
• Support and facilitate consultations with the government, donors and organizations of the UN system on policy and programme development as well as other related strategic initiatives.
• Support the strengthening of existing coordination between the UN system and the donor community on development and recovery issues, including through the IASC.
• At his/her request, represent DSRSG/RC/HC in various national and UN meetings.

Managing the RC Unit and overall coordination amongst UN agencies

• Supervise the staff members in the unit.
• Ensure appropriate linkages and coordination with the Special Assistants, UNMITs humanitarian section, and other pillars of the mission.
• Manage UNCT meetings and UNCT workplan planning and reporting.
• Manage and report on RC Units budget.

Further advance the integration efforts between UNMIT and the UN agencies

• Support and facilitate, in close consultation with the DSRSG/RC/HC and UNCT, the process to ensure that UNs strategies are consistent with the work of the UN agencies, the cluster system and other coordination at the country level.
• Identify areas that need further integration, and recommend measures to address them to UNMIT senior management and the UNCT.

Impact of Results

The key results have an impact on the overall success of UN Coordination, development and recovery efforts, and partnerships with the international donor community.

Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN?s values and ethical standards
• Promotes the vision, mission, and strategic goals of UN
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:

• Promotes knowledge management amongst the development and recovery partners.
• Ability to lead strategic planning, results-based management and reporting.
• Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources.
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates good oral and written communication skills, and ability to establish strong relationships at mid/senior level.
• Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

Education:?

• Masters Degree or equivalent in International development/ Affairs, Economics, Political Sciences, Social Sciences or related field.

Experience:

• 7 years of relevant experience at the national or international level in providing management advisory services, hands-on experience in design, monitoring and/or evaluation of development/ humanitarian/ recovery projects and establishing inter-relationships amongst international organization and national governments.
• At least three years work experience in a post-conflict setting. Proven experience in development, humanitarian and transition coordination.
• Strategic vision and strong technical and analytical capabilities. Good political judgment.
• Excellent organizational and management skills.
• Ability to negotiate at decision-making level.
• Ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships.
• Strong interpersonal and communication skills.
• Good knowledge of UN system, procedures and operational activities for development/ humanitarian/ recovery.
• Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language Requirements:

• Fluency in English. Knowledge of Indonesian, Tetun, or Portuguese a plus.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

etanetanetanetanetanetanetanet

anetanetanetanetan

Support ETAN in 2011. Make a contribution here http://etan.org/etan/donate.htm
Thank you for your support.

John M. Miller, National Coordinator
East Timor & Indonesia Action Network (ETAN)
PO Box 21873, Brooklyn, NY 11202-1873 USA
Phone: +1-718-596-7668 Mobile phone: +1-917-690-4391
Email: john@etan.org Skype: john.m.miller
http://www.etan.org

Job Vacancy: Team Leader, Seeds of Life 3

Seeds of Life in East Timor

Ministry of Agriculture and Fisheries, East Timor

Location: Based in Dili with travel to the districts.

Duration: 3 years with possible extension of two years

Commencement date: 2 May, 2011

Closing date for applications: 15 April, 2011

Remuneration: A competitive package will be offered

Description of the organisation:

Seeds of Life (SoL) is a program within the Ministry of Agriculture and Fisheries (MAF) in East Timor (Timor Leste). The third phase of Seeds of Life (SoL III), 2011-2016, aims to improve food security in East Timor through increased productivity of food crops. Funding for the program is provided collaboratively by the Government of East Timor (GoTL) and the Government of Australia. Australian funding is provided through the Australian Agency for International Development (AusAID) and the Australian Centre for International Agricultural Research (ACIAR) and is managed by ACIAR. The Centre for Legumes in Mediterranean Agriculture (CLIMA) within The University of Western Australia (UWA) coordinates the Australian funded activities.

SoL III has a team consisting of more than 60 professional Timorese staff plus 9 international advisors. The Team Leader will be responsible for the team of advisors and a total budget of AUD25 million over five years.

Responsibilities:

· Establish a strong working relationship with the Director General of MAF and the Divisional Directors involved in implementation of SOL III.

· Provide strategic and operational leadership to the Program, ensuring it is implemented in accordance with the intention of the Program Design Document and Annual Plans.

· Ensure the overall coherence and quality of program implementation.

· Collaborate with stakeholders in the sector and establish effective working relationships with bilateral and multilateral donors and non-government organisations.

· Manage, guide and mentor international advisers and national staff in the planning and implementation of activities.

· Lead and coordinate the implementation of activities designed to strengthen MAF’s capacity to manage the national seed system.

· Lead the development and implementation of an institutional change and capacity building agenda, ensuring that capacity improvements are sustainable.

· Work closely with senior MAF officials and international advisers to develop, implement and monitor a Transition Plan detailing the greater use of MAF systems and progressive handover of key program functions.

· Manage program reporting requirements, human and financial resources of the Program in accordance with contractual requirements and policies of ACIAR and MAF/GoTL.

· Represent the Program on behalf of AusAID, ACIAR and UWA in all dealings with GoTL and outside parties.

Qualifications & Experience:

Essential:

· A post-graduate degree in a relevant field – preferably agronomy or rural development.

· At least 10 year’s experience working in international development, with experience in international agricultural research for development highly desirable.

· Understanding of the research and development processes and issues involved in identifying improved varieties of staple foodcrops and establishing systems for improving access to seed for farmers.

· Highly developed inter-personal skills including the ability to work with a range of stakeholders in multi-cultural settings and ability to work effectively as part of a Team.

· Fluency in English and excellent written and oral communication and liaison skills.

· Demonstrated experience in the management and delivery of development projects.

Desirable:

· Proficiency in Bahasa Indonesian, Tetun or Portuguese.

· Work experience in East Timor and/or Southeast Asia.

Apply:

Interested candidates can submit a short covering letter, CV, names of three referees and a document addressing the required skills and experience electronically to Dr Harry Nesbitt, Adjunct Professor, University of Western Australia (h.nesbit@bigpond.net.au). Further enquiries can be addressed to Professor William Erskine, tel. (+61 8) 6488 1903. For further information on the SOL program see http://www.seedsoflifetimor.org/

Working Women's Centre Timor-Leste

An exciting new initiative is taking hold in Timor, with the launch of the country’s first ever Working Women’s Centre planned for September 1st, 2011.

Working Women's Centre Timor-Leste will further the momentum for women's rights in Timor.

Beginnings

Thanks to ideas blossoming out of an APHEDA study tour, WWCs in SA, NT & QLD, with counterparts from the union movement in Timor-Leste, have ensured the idea of a WWC-TL is now supported by a range of progressive organisations and government ministers in both countries.

To celebrate, WWC Australia's annual conference, Our Work Our Lives, will be held in Dili to coincide with the launch of its Timorese sister organisation. WWC-TL will be lead by local women keen to see the organisation play a central role in Timorese civil society, providing information, support, advice and advocacy services to women on work-related issues.

Your help

If you, your union or organisation is interested in contributing to the establishment and sustainability of the Working Women's Centre Timor-Leste, please get in touch with APHEDA's project officer for Timor, Tanya Karliychuk, on 1800 888 674 or tkarliychuk@apheda.org.au



etanetanetanetanetanetanetanet

anetanetanetanetan

Support ETAN in 2011. Make a contribution here http://etan.org/etan/donate.htm
Thank you for your support.

John M. Miller, National Coordinator
East Timor & Indonesia Action Network (ETAN)
PO Box 21873, Brooklyn, NY 11202-1873 USA
Phone: +1-718-596-7668 Mobile phone: +1-917-690-4391
Email: john@etan.org Skype: john.m.miller
http://www.etan.org

PDT Blog: JOBS FOR THE BOYS (AND GIRLS) – A NEW ENTERPRISE

March 7, 2011

With the vast majority of Timorese being under the age of 25 its all about jobs for young men and women. Our Jobs Directory is now getting over 2,000 hits a day, but these jobs are mostly for the “educated” and those in Dili. How I wish I could expand it to include jobs for the trades, and for those in the hills…. Any ideas anyone?

But I digress.

There is alot of talk about “jobs for the boys” in Timor-Leste these days. There are a couple of meanings to this expression in the context of what is going on in Timor-Leste.

In one way its intended to suggest that those that who are “connected” get the jobs. While from another point of view it is used in relation to male youth, and the problems and potential they that hold.

Women need and should have jobs for sure, but I did not see many women throwing stones, carrying guns or burning houses in 2006. Certainly some women heroicly played a direct role in FALINTIL (the armed resistance) between 1975-99 but they quite rightly moved into a peace time mode pretty quick. Not so for some of the boys.

Atensaun ba ema hotu!!! (English below)

Saida: Consulta Ortopedico

Bainhira: Kada segunda 2:00 – 3:00 Loraik

Iha nebe: Centro ASSERT (TLSPR)

Kazu sira nebe mak atu hare depois de stroke, amputasaun, tohar kleur, ain Kleuk, ruin, no deformidade mamar , deslokasaun Nsst.

Favor Visita ASSSERT Husi Segunda – Sexta husi Tuku 8 dader – 11 meudia rejistrasaun izame medico no apontamentu. Ba informasaun claru favor contaktu + 670 3310373 / 3310373 / 7326638. Buka Sr. Nelson da Silva (Manager Centro) (Tetum/Ingles)

Ba istoria medico natural ortopedico seluk favor lori ba Hospital Dili (NHGV) - OPD

Atividade ne sei halao to’o Junhu 2011

Obrigado Barak.

>>>>>>>>>>>>>>>

Attention ALL!!!

What: ORTHOPEDIC CONSULTATION

When: Every MONDAY 2:00 – 3:00 P.M.

Where: ASSERT (TLSPR) CENTER

Cases seen include post stroke, amputation, old fracture, clubfoot, bone and soft tissue deformities, dislocations, etc.

Please visit ASSERT from Monday – Friday from 8am – 11am for screening, registration and appointment. For more information please contact +670 3310373 / 3310373 / 7326638. Look for Sr. Nelson da Silva (Center Manager) (Tetun / English)

For other concerns of medical natural history other than orthopedic please proceed to the Dili Hospital (NHGV) – OPD.

Current activity will run until June 2011.

Thank you.

*** Please pass information to your colleagues.

****

(Ms) Dhidhak JP BANDALAN
CBR Manager
Mobile: +670 723 4243

Alternate e-mail: dhidhakjpbandalan@gmail.com

Skype ID: D (dhidhakjpbandalan)

Job - UNICEF Human Resources Officer

Purpose of the Position
Under the supervision of the Operations Manager, you will manage all human resource activities including the supervision of Sr. Human Resource Assistant in the country office in accordance with the HR work plan, consistent with the Country Programme Management Plan.

Key Expected Results
1. You will determine and implement entitlement for international and local staff in accordance with UN/UNICEF rules, regulations, instructions and directives, (e.g. home leave, education grant, dependency allowance, language allowance).

2. You will carry out the recruitment process of national professional officers, general service, and temporary staff, according to UN/UNICEF rules, regulations, procedures and policies. Review appropriateness of job descriptions, arrange internal and/or external advertisement(s) and, in consultation with supervisors, undertakes the short-listing of candidates for Interview panel/CRB reviews and conducts preliminary interviews.

3. You will provide briefing and orientation to newly arrived staff on personnel and administrative procedures and requirements (payments, opening of bank accounts, etc.), and international staff personal entitlement in the country. Ensure the processing of these entitlements and documentation with the relevant ministries, and other appropriate institutions

4. You will review policy changes from headquarters, and briefs the Operations Officer/Representative on the feasibility and appropriateness to local conditions. Implement decisions and establishes control mechanism.

5. You will follow up on all local staff contractual status and ensures appropriate and timely actions for renewals of contracts, promotions, within-grade increments, & performance evaluations.

Qualifications of Successful Candidate
University degree in Business Administration, with specialization in HR or Personnel Management.

Two years of professional work experience in the field of HR or personnel administration. Work experience in an international organization is desirable.

Job Classification Guidelines
Local Salary Survey Methodology

Fluency in English and another UN language. Knowledge of Portuguese, Tetum or Bahasa Indonesia is an asset.

Competencies of Successful Candidate
Communicates effectively to varied audiences, including during formal public speaking.

Sets high levels of quality and productivity for self.

Able to work effectively in a multi-cultural environment.

Demonstrates good skills and relevant knowledge in own area.

Demonstrates and shares detailed technical knowledge and expertise.

Ensures that team or department follows relevant company policies and procedures.

Sets self clearly defined tasks in line objectives set by the line manage.

Makes people feel at ease and builds good working relationships with them.


UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.
How to apply
If you want a challenging career while improving the lives of children around the world UNICEF, the leading children's rights organization, would like to hear from you.

Visit us at www.unicef.org/about/employ to register in our new e-Recruitment system and apply to this and other vacancies, quoting E-VN-2011-000292. Applications must be received by 11 March 2011.

Please note that only candidates who are under serious consideration will be contacted.

In the selection of its staff, UNICEF is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities: well qualified candidates are strongly encouraged to apply.
Reference Code: RW_8EKSVV-82

Vacancy: Translator / Interpretor (2 Positions)

St John of God Healthcare (SJGHC) supports the Ministry of Health programs in Timor Leste through it’s National Nursing Development Program, National Pathology Development Program and a Community Health Program (Bakhita Centre Clinic, Ermera).

SJGHC is currently looking for two experienced Translator/Interpreters to work with the Country Coordinator and various SJOG team members. The positions will be based at the Dili National Hospital (HNGV) and may require travel to regional areas from time to time.

Vacancy:

Translator / Interpreter (2 positions)

Location: Dili, Timor-Leste

Closing Date: March 11, 2011

Duties include, but are not limited to:

· Assist with performing translation and interpretation services as necessary for the operations of St John of God Healthcare in Timor Leste

These tasks include:

§ Organise, attend, translate and interpret at meetings between SJGHC staff and stakeholders including representatives of the HNGV, MOH and other organisations

§ Provide interpretation for SJGHC program staff conducting interviews with Timorese staff and/or patients or public

§ Provide interpretation for SJGHC staff when conducting training sessions or presentations

§ Provide written translation services of meetings, documents and presentations

· Other administrative duties as required by the Country Coordinator.

Key Selection Criteria:

ESSENTIAL

· Excellent oral and written Tetun and Bahasa Indonesian

· Excellent oral and written English

· Computer skills with proficiency in Microsoft Office applications especially Word, Excel and PowerPoint

· Demonstrated ability to exercise initiative

· Possess a Timorese motor cycle or vehicle driver’s licence

· A commitment to and an understanding of the Vision, Mission and Philosophy of SJGHC

DESIRABLE

· An undergraduate Degree or Diploma

· Previous experience of working for an NGO

· Fluency in Portuguese and/or Spanish

All applications should include a letter addressing the selection criteria and a current CV.

Applications should be sent to lionel.rudd@sjog.org.au or hand delivered to:

Mr Lionel Rudd,

Country Coordinator,

St John of God Healthcare,

Hospital Nacional Guido Valadares,

Dili.

Closing date for applications is 11th March 2011. Only short listed candidates will be contacted.

AUSTRALIAN EMBASSY, DILI Avenida dos Mártires da Pátria

JOB VACANCY – ACCOUNTANT

The Australian Embassy is looking for a highly motivated person to play a key support role in the Australian Embassy, Dili. We are seeking a person with appropriate skills and experience for the permanent position of Accountant.

The successful applicant should have a proven ability to work under minimum supervision, organise workload and resources effectively, and possess a high level of computer skills. A high level of interpersonal skills is also essential.

Referees – Provide details of two recent professional referees in your application. Referee reports will be requested at the time of interview for short listed applicants only.

Applications – Must be written by the applicant in English.

Clearances – The successful applicant must undergo police and medical clearances.

Applicants must address the selection criteria when preparing their application. Applicants who do not include statements against the selection criteria will not be considered.

The selection criteria and duty statement can be obtained from the Australian Embassy website at www.easttimor.embassy.gov.au, or copies are available for collection from the Embassy.

Applications consisting of a covering letter, resume and selection criteria claims must be received no later than close of business on Friday, 11 March 2011. Late applications will not be accepted.

Applications should be mailed to:
“Vacancy – Accountant”
Office Manager
Australian Embassy
PO Box 332
Dili, East Timor

Enquiries should be directed to Office Manager, Tel: 3322111.

Please note that applications will not be acknowledged and only shortlisted applicants will be contacted regarding an interview.



Australian Embassy Selection Criteria
Dili Accountant


Selection Criteria

· Demonstrated accounts experience specifically in relation to accounts payable, accounts receivable, budget analysis and accrual accounting
· Knowledge and experience using SAP accounting is highly desirable
· Demonstrated ability to plan and prioritise workloads to meet competing deadlines
· Well developed oral and written communication skills and excellent interpersonal skills
· Demonstrated ability to be flexible and adaptable, specifically in relation to working in a large office environment
· Demonstrated experience using Microsoft Office (Word, Excel, Access, Powerpoint), Microsoft Windows, Lotus Notes, Web Design, IT troubleshooting and maintenance
· Demonstrated experience in organising high level visits
· Demonstrated ability to manage and supervise staff at a management level

Attachment 1

Department of Foreign Affairs and Trade
Australian Embassy East Timor
Locally Engaged Staff
Job Description

Supervisor: Finance Manager	Major Functions: Financial Management
Section: Finance	Date Last Reviewed: February 2011
Local Designation: Accountant

The Australian Government is an Equal Opportunity Employer.

Job Description

As the Accountant of the Australian Embassy in East Timor provide strategic advice on Financial Resources issues relevant to the operations of the Embassy. Provide strategic financial advice to the Finance Manager and financial guidance to staff. Contribute to the overall effectiveness and team approach of the Embassy.

As a member of management, provide innovative and creative policy development and implementation. Continuously review and improve processes to ensure the highest levels of efficiency and productivity within the Finance Team.

Tasks and Functions

Accounting Functions

1. Provide financial accounting services to the embassy offices in accordance with the provisions of the Chief Executive Instructions and Financial Management Manual.

2. Maintain comprehensive accounting records utilising the SAP Finance Management System (SAP FI). Ensure expenditures are recorded against appropriate cost centres. Retain hard copies of accounts and associated vouchers in an orderly fashion to facilitate later retrieval for audit or other official purposes. Maintain, create and amend Customers and Vendors.

3. Post the payments to the right vendor in the SAP FI, doing a final check over the proposal list produced by SAP FI and make sure everything is correct before undertaking a check payment run and a cash payment run. Print out the cheques from the SAP system including the summary of cheque payments.

4. Prepare FMA001’s and ensure all accounts are approved by appropriate delegates and that supporting documentation is attached.

5. Prepare PO under SAP and print out the FMA001 including the purchase order from the system, ensure when the invoice received, it has been reconciled with the PO then posted to the system for payment.

6. Updated, created customers and recorded all the consular cases to the SAP system and make sure when they repaid the funds have to enter in the correct customer account.

7. Process and maintain details on reimbursement of Household Maintenance Allowance (HMA).

8. Check and issue payments for Traveling Allowances, and process acquittals. Check salary payments for Local, Temporary and Head of Mission Domestic Staff (HOM DOM).

9. Prepare cashbook request claims to DFAT and journal all reimbursement deposits. Monitor the receipt of FMA003’s and other budgetary alterations and Monitor and ensure compliance with Departmental requirements in regards to cashbook minimum balances. Expeditiously return excess funds to Canberra.

10. Respond in a timely manner to Finance Management Branch (FMB) and Evaluation and Audit Section (EAS) queries. Facilitate the auditing of the Posts' accounts during audit inspections.

11. Prepare initial budget itemizations proposals for consideration by the Finance Manager. Report regularly to the Finance Manager on the status of the various budgets. Prepare forecasts of likely budget outcomes. Monitor expenditure and alert management to any real or potential problems.

12. Prepare requisite reports on financial and associated matters, including end of month, end of financial year in a timely and comprehensive manner.

13. Liaise with the Posts' bankers to ensure an appropriate level of service is maintained and any error or omission is quickly remedied. Bring all such matters to the prompt attention of the Finance Manager.

14. Provide advice to attached agency managers on financial matters relative to their operational needs. Provided prompt action when correction or other journals are requested by attached agencies.

15. Train staff involved in the direct recording and monitoring of expenditure in the use of SAP FI.

16. Maintain registers of advances. Take measures to ensure they are recovered in a timely fashion. Inform Finance Manager when repayment deadlines are breached.

17. Maintain records of staff allowances and other entitlements to ensure no unentitled or duplicate claims are paid. Keep A-based staff informed of the status of their individual representation and HMA entitlements monthly.

Management Team

18. Provide advice on finance and budgetary issues to the Finance Manager.

19. Provide leadership in developing and implementing budget and accounting policies and practices.

20. Achieve organisational goals as stated in DFAT policies.

Management of Finance Team

21. Develop and implement policies and practices that achieve measurable productivity and efficiency gains.

22. As Supervisor of the Finance Team, responsible for increasing skills levels and multi-skilling of Finance Team Members.

23. In consultation with Office Manager manage leave and other absences of the Finance Team.

24. Develop strategic plans in line with 'working smarter' using problem-solving and decision-making skills, including consultative listening, questioning, conflict resolution and persuasion skills. Use appropriate interpersonal styles and negotiation methods when providing support, without removing accountability, when guiding team members, colleagues, and senior management towards accomplishment of goals and objectives.

25. Performs other duties as required.