The Australian Embassy is looking for a highly motivated person to play a key support role in the Australian Embassy, Dili. We are seeking a person with appropriate skills and experience for the permanent position of Accountant.
The successful applicant should have a proven ability to work under minimum supervision, organise workload and resources effectively, and possess a high level of computer skills. A high level of interpersonal skills is also essential.
Referees – Provide details of two recent professional referees in your application. Referee reports will be requested at the time of interview for short listed applicants only.
Applications – Must be written by the applicant in English.
Clearances – The successful applicant must undergo police and medical clearances.
Applicants must address the selection criteria when preparing their application. Applicants who do not include statements against the selection criteria will not be considered.
The selection criteria and duty statement can be obtained from the Australian Embassy website at www.easttimor.embassy.gov.au, or copies are available for collection from the Embassy.
Applications consisting of a covering letter, resume and selection criteria claims must be received no later than close of business on Friday, 11 March 2011. Late applications will not be accepted.
Applications should be mailed to:
“Vacancy – Accountant”
Office Manager
Australian Embassy
PO Box 332
Dili, East Timor
Enquiries should be directed to Office Manager, Tel: 3322111.
Please note that applications will not be acknowledged and only shortlisted applicants will be contacted regarding an interview.
Australian Embassy Selection Criteria
Dili Accountant
Selection Criteria
· Demonstrated accounts experience specifically in relation to accounts payable, accounts receivable, budget analysis and accrual accounting
· Knowledge and experience using SAP accounting is highly desirable
· Demonstrated ability to plan and prioritise workloads to meet competing deadlines
· Well developed oral and written communication skills and excellent interpersonal skills
· Demonstrated ability to be flexible and adaptable, specifically in relation to working in a large office environment
· Demonstrated experience using Microsoft Office (Word, Excel, Access, Powerpoint), Microsoft Windows, Lotus Notes, Web Design, IT troubleshooting and maintenance
· Demonstrated experience in organising high level visits
· Demonstrated ability to manage and supervise staff at a management level
Attachment 1
Department of Foreign Affairs and Trade
Australian Embassy East Timor
Locally Engaged Staff
Job Description
| Supervisor: Finance Manager | Major Functions: Financial Management |
| Section: Finance | Date Last Reviewed: February 2011 |
| Local Designation: Accountant |
The Australian Government is an Equal Opportunity Employer.
Job Description
As the Accountant of the Australian Embassy in East Timor provide strategic advice on Financial Resources issues relevant to the operations of the Embassy. Provide strategic financial advice to the Finance Manager and financial guidance to staff. Contribute to the overall effectiveness and team approach of the Embassy.
As a member of management, provide innovative and creative policy development and implementation. Continuously review and improve processes to ensure the highest levels of efficiency and productivity within the Finance Team.
Tasks and Functions
Accounting Functions
1. Provide financial accounting services to the embassy offices in accordance with the provisions of the Chief Executive Instructions and Financial Management Manual.
2. Maintain comprehensive accounting records utilising the SAP Finance Management System (SAP FI). Ensure expenditures are recorded against appropriate cost centres. Retain hard copies of accounts and associated vouchers in an orderly fashion to facilitate later retrieval for audit or other official purposes. Maintain, create and amend Customers and Vendors.
3. Post the payments to the right vendor in the SAP FI, doing a final check over the proposal list produced by SAP FI and make sure everything is correct before undertaking a check payment run and a cash payment run. Print out the cheques from the SAP system including the summary of cheque payments.
4. Prepare FMA001’s and ensure all accounts are approved by appropriate delegates and that supporting documentation is attached.
5. Prepare PO under SAP and print out the FMA001 including the purchase order from the system, ensure when the invoice received, it has been reconciled with the PO then posted to the system for payment.
6. Updated, created customers and recorded all the consular cases to the SAP system and make sure when they repaid the funds have to enter in the correct customer account.
7. Process and maintain details on reimbursement of Household Maintenance Allowance (HMA).
8. Check and issue payments for Traveling Allowances, and process acquittals. Check salary payments for Local, Temporary and Head of Mission Domestic Staff (HOM DOM).
9. Prepare cashbook request claims to DFAT and journal all reimbursement deposits. Monitor the receipt of FMA003’s and other budgetary alterations and Monitor and ensure compliance with Departmental requirements in regards to cashbook minimum balances. Expeditiously return excess funds to Canberra.
10. Respond in a timely manner to Finance Management Branch (FMB) and Evaluation and Audit Section (EAS) queries. Facilitate the auditing of the Posts' accounts during audit inspections.
11. Prepare initial budget itemizations proposals for consideration by the Finance Manager. Report regularly to the Finance Manager on the status of the various budgets. Prepare forecasts of likely budget outcomes. Monitor expenditure and alert management to any real or potential problems.
12. Prepare requisite reports on financial and associated matters, including end of month, end of financial year in a timely and comprehensive manner.
13. Liaise with the Posts' bankers to ensure an appropriate level of service is maintained and any error or omission is quickly remedied. Bring all such matters to the prompt attention of the Finance Manager.
14. Provide advice to attached agency managers on financial matters relative to their operational needs. Provided prompt action when correction or other journals are requested by attached agencies.
15. Train staff involved in the direct recording and monitoring of expenditure in the use of SAP FI.
16. Maintain registers of advances. Take measures to ensure they are recovered in a timely fashion. Inform Finance Manager when repayment deadlines are breached.
17. Maintain records of staff allowances and other entitlements to ensure no unentitled or duplicate claims are paid. Keep A-based staff informed of the status of their individual representation and HMA entitlements monthly.
Management Team
18. Provide advice on finance and budgetary issues to the Finance Manager.
19. Provide leadership in developing and implementing budget and accounting policies and practices.
20. Achieve organisational goals as stated in DFAT policies.
Management of Finance Team
21. Develop and implement policies and practices that achieve measurable productivity and efficiency gains.
22. As Supervisor of the Finance Team, responsible for increasing skills levels and multi-skilling of Finance Team Members.
23. In consultation with Office Manager manage leave and other absences of the Finance Team.
24. Develop strategic plans in line with 'working smarter' using problem-solving and decision-making skills, including consultative listening, questioning, conflict resolution and persuasion skills. Use appropriate interpersonal styles and negotiation methods when providing support, without removing accountability, when guiding team members, colleagues, and senior management towards accomplishment of goals and objectives.
25. Performs other duties as required.
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