Job Opportunity from WFP Timor Leste - SA (deadline 29 Mar 2011)

Vacancy Announcement No. 2011/TLS-008
Post Title: Staff Assistant
Contract Type: Service Contract
Post grade: SC-4
Duty Station: Maliana
Duration: One year Service Contract
(with 3 months' probation period)renewable
Deadline of Application: 29 March 2011

Duties/Responsibilities:
Under the direct supervision of the Head of Sub Offices, the Staff Assistant will be responsible for, and not limited to, the following duties: q Offer secretarial support to the Head of Sub Office.
q Verify supporting documents for expenses incurred and ensure all expenses are duly authorized and approved by the HSO or OIC;
q Maintain the Cash Book and Imprest Account Record on a daily basis and submit month-end as well as ad-hoc requests for replenishment of Petty Cash;
q Manage the office assets inventory record on a continuous basis and report to the Country Office as necessary;
q Ensure that the office premises and buildings are well maintained and that all office equipment are in working condition;
q Oversee the functioning of WFP vehicles and arrange for repairs and maintenance and maintain record of fuel consumption and vehicle related expenditure;
q Ensure availability of office supplies and consumables and maintain stock records;
q Arrange for procurement of services within the delegated authority for the Sub Office referring those outside the authority to the Country Office
q Collect and dispatch Travel related documents to the Country Office.
q Submit monthly attendance reports of Sub Office staff to HR Dili;
q Submit separation clearance forms and other HR related information to the Area Office, Dili as necessary;
q Perform any other Finance; Admin HR related duties as necessary.

Qualifications/Experience:
§ Secondary School education. Training in Administration will be advantage.
§ At least 2 years of progressively responsible secretarial work experience.
§ Proven ability to effectively use word processing and other windows software. Through knowledge of modern office methods.
§ Fluency in both oral and written English. Knowledge of local languages.

Qualified Timorese candidates are requested to quote the Vacancy Number and sub office location on the envelopes and send or hand deliver their application letter, enclosing their updated CVs together with copies of academic and professional certificates, and minimum of three references letters to:

Human Resources Unit OR Head of Sub Office
UN World Food Programme UN World Food Programme
Rua Balide, Mascarenhas, P.O. Box133, Dili, Timor Leste Maliana Sub Office.

Post is open to male and female candidates, but female candidates from the sub-office location are particularly encouraged to apply. Only short-listed candidates will be contacted.

Date of Issue: 22 March 2011

WFP GIVES AN EQUAL OPPORTUNITY TO ALL GENDER OR EMPLOYEE