Protocol Assistant Position at the US Embassy Dili

The Embassy of the United States of America

The U.S. Embassy in Dili is seeking an individual for the position of Protocol Assistant in its Executive office located at Rua Praia dos Coqueiros, Dili, Timor-Leste.


POSITION: Protocol Assistant (Full Performance) Re-Advertise


BASIC FUNCTION OF POSITION:

The incumbent will be working under the direct supervision of the Executive Office’s Office Management Specialist. This position has the responsibilities of assisting in the planning of representational functions for the Ambassador, Deputy Chief of Mission (DCM),and their spouses; accurately maintaining the Embassy's Microsoft Outlook contact database; preparing and ensuring receipt of invitations; following up to confirm attendance at Embassy's events; responding to invitations extended to the Ambassador or DCM; translating invitations and correspondence as needed; acting as liaison between the Executive Office and host government officials and members of the diplomatic corps; assisting in the preparation for visits of senior U.S. Government officials; preparing and maintaining the log of diplomatic notes; preparing diplomatic notes as required; requesting VIP lounge and other protocol services; advising the mission on Timorese culture and protocol procedures; attending official functions to ensure that all activities run smoothly; and serving as interpreter as needed.

QUALIFICATIONS REQUIRED:

1) Completion of university bachelor’s degree is required; 2) Minimum 2 years of progressively more responsible secretarial and/or public relation experience is required; 3) Good verbal, reading comprehension and interpretation English skills (Level IV), Portuguese (Level III) desirable; computer skills (Microsoft applications); knowledge of the structure of the local government, cabinet members, diplomatic corps and other organizations in Timor-Leste.


WHO MAY APPLY: Timor-Leste citizens or individuals with the required permits and documentation to legally seek employment in Timor-Leste.

HOW TO APPLY: Complete DS-174 (Universal Application for Employment). Application forms and detailed Position Description are available at the U.S. Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste. Applicants may also attach a resume or CV that contains the same information as required in form DS-174.

An attractive salary and fringe benefits package will be commensurate with candidate’s qualifications and experience.

SUBMIT APPLICATION TO:
Human Resources Office, Attention: Recruitment American Embassy, Rua Praia dos Coqueiros, Dili, Timor-Leste
E-mail: DiliHR2@state.gov or Fax: +670-3324684
DO NOT ATTACH PHOTO


CLOSING DATE FOR THE POSITION: July 1, 2011