Finance Officer - Grants

East Timor Justice Sector Support Facility


Finance Officer - Grants


GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility

This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.

Instructions for Applicants

Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl

Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.

Applications should be in English and should not contain any additional material. Applications via email are preferred.

Please provide the following document:

· A completed application coversheet, available below at the last page of this document, including an expected monthly salary ( US$ )

· Your curriculum vitae.

Applications can be in English, Portuguese, Tetun and should not contain any additional material.

Assessment

A panel will assess applications on the basis of technical merit and value for money.

Applications that are assessed by the panel as being technically suitable for the assignment will receive a financial assessment. Final scores will be weighted as follows:

♦ 80% for technical score
♦ 20% for financial score

The final score is calculated as follows:

(Lowest Price / Applicant’s Price x 20) + (Lowest Score/Applicants Score x 80).

Note that only those applications from candidates who are able to fulfil all the requirements of the position will be assessed financially.











A. TERMS OF REFERENCE


Finance Officer, Grants
Reports to: Finance and Administration Manager
Primary counterparts NGO, Grant Recipients
Duration 1 year fixed term, with the possibility of extension to December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).

Under the overall support and direction of the Finance and Administration Manager undertake the following:

· Provide ongoing Financial Management advice to Civil Society Team Project Officers in the area of finance and grant procedure.

· Ensure grant administration is undertaken in a manner that is consistent with Justice Facility Grant Guidelines.

· Ensure activity implementers receive appropriate financial and administrative support, including timely transfers of activity operational funds.

· Ensure that payment to grant recipients is in line with agreed milestone schedule.

· Establish and maintain system to track grant milestone payment and provide monthly reconciliation.

· Conduct bank account reconciliation and internal audit of grant financial report.

· Assist Finance and Administration Manager in financial report training to grant recipient.

· Maintaining adequate electronic and hardcopy of grant financial records and other important document.

· Perform other duties as directed.

B. SELECTION CRITERIA

Qualifications and Experience
· Experience working in a Finance, with a focus on grant financial management;
· Experience in training or demonstrating to others good financial procedures;
· Understanding of financial practices example accountability and financial management;
· Sound understanding of working in civil society, especially in Timor Leste.

Other Qualities/Competencies

· Bachelor degree in finance, accounting, or equivalent is highly desirable;
· Proficient in Microsoft Office Software;
· Fluency in Tetun and Bahasa Indonesian is essential; good English skills are also important and Portuguese would be an advantage
· Strong interpersonal communication skills, with the ability to communicate well with people from diverse cultures and backgrounds;
· Ability to be flexible and to identify a variety of solutions to issues that may arise;



Hilary Goode
Project Coordinator

GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com