http://jobs.undp.org/cj_view_job.cfm?job_id=19273
CONSULTANT: COMPLEX EMERGENCIES ADVISOR
Location : Dili, Timor Leste
Application Deadline :04-Oct-10
Additional CategoryCrisis Prevention and Recovery
Type of Contract :SSA
Post Level :International Consultant
Languages Required : English
Starting Date :
(date when the selected candidate is expected to start)18-Oct-2010
Duration of Initial Contract :Six Months
Expected Duration of Assignment :Six Months
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Background
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people living in the country adequate security.
UNDP and UNMIT’s Security Sector Support Unit (SSSU), referred to hereafter as the UN SSR Team, have been assisting the Government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1745, 1802, 1867 and 1912. The last two resolutions indicated the necessity of security sector reform in parallel with the review. The SSR capacity development facility (SSR CDF) funded by the European Union and implemented by UNDP supports capacity building of the security sector.
A key part of civil military coordination is in emergency operations other than war; these can vary from natural disasters (earthquakes, floods, large fires, etc) to situations of civil unrest (strikes, riots, terrorist attacks, etc). These situations are often defined as being complex emergencies that is emergencies which require a wide range of different government agencies and departments to coordinate and cooperate in order to address a specific situation often at little or no notice.
In Timor-Leste, as with every other country in the world, responsibilities for dealing with complex emergencies are covered by a wide range of legislation (Internal Security Law, National Defence Law, National Security law and Policy, and National Disaster Risk Management Policy, etc). The importance of this form of cooperation is seen in the National Security Law, which defines the wider security sector to have three interlinked pillars namely defence, internal security and civil protection.
At the moment, in Timor-Leste, a range of different actors are expected to play a role in managing complex emergencies. At the operational level and depending on the specific situation, this would include the security sector (police, army, intelligence service, etc) and the civil defence sector (hospitals, ambulances, Bombeiros/ Fire Service, funeral cars, etc) as well as the civil service. Similarly, a complex emergency depending on the specifics of any given situation may need to draw on resources from and seek guidance from the Prime Minister’s Office, Ministry of Defence and Security, Ministry of Health, Ministry of Social Solidarity, Ministry of Infrastructure and the Ministry of Agriculture.
The SSR CDF project plans to support the National Directorate for Civil Protection to undertake a preliminary assessment of the current mechanisms for a coordinated government response to complex emergency situations in order to make recommendations for strengthening these mechanisms and developing relevant capacities, as well as for guiding future policy and legal developments in this area. This assessment is timely as it will be able to contribute to the drafting process of the Civil Protection Law.
Duties and Responsibilities
Technical Analyst/Advisor will work for a total of 60 working-days during which he/she will have consultations with the UN SSR Team, national stakeholders and other relevant institutions, as well as field trips to districts to be agreed with national counterparts. All in country travel will be covered by the project. S/He will then draft the assessment report with recommendations under the overall guidance of the Director of Civil Protection and will report to the UNDP SSR/CDF Project Manager.
Summary of key functions and outputs
The activity will be undertaken by an independent expert with practical experience of complex emergencies operations. S/he will be recruited for 2 months to assess current capacities and mechanisms for managing complex emergency situations in order to develop recommendations which will address the following issues:
* Policy framework for managing complex emergency situations (conflicts and natural disasters) in Timor-Leste;
* Current mechanisms for civil- military cooperation/coordination in Timor-Leste in complex emergency situations and relevant provisions in the national security law and national defense law, as applicable, including relevant mechanisms for police/military/civil defence cooperation;
* Institutional mechanisms for coordinated government response to complex emergency situations, including for example, standard operations procedures (SOPs), compatibility of communication systems, intra-operability, etc.
* Basic needs assessment and formulation of relevant capacity development plan.
Competencies
1. Corporate Competencies:
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
* Treats all people fairly without favoritism.
2. Functional Competencies:
Assessment and Reporting:
* Able to conduct assessment, develop strategy and report on results.
* Demonstrated knowledge of security sector development issues.
* Demonstrate knowledge of complex emergencies (conflicts and natural disasters).
* Demonstrated communication skills and client orientation.
Management and Leadership
* Consistently approaches work with energy and a positive, constructive attitude.
* Demonstrates good oral and written communication skills.
* Demonstrates openness to change and ability to manage complexities.
* Leads teams effectively and shows mentoring as well as conflict resolution skills.
* Responds positively to feedback.
Required Skills and Experience
* Relevant Master’s Degree in Security Studies, International Relations/Development or other related disciplines with 5 years of relevant experience;
* Bachelor degree or equivalent in the above mentioned field and 7 years of relevant experience;
* Demonstrated experience in data collection, information analysis, strategy planning and report writing;
* Experience in a post-conflict country is an asset;
* Work experience with UNDP is an asset;
* Fluency in English is required;
* Knowledge of Portuguese, Tetum or Bahasa Indonesia language skills is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Monday, September 20, 2010
Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
VACANCY (Tetun)
Plan Timor-Leste buka Membru foun
WASH Manager
Loron ikus ba Aplikasaun: 1-Outubru-2010
Pozisaun: Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
Nivel Pozisaun: D
Lingua: English & Tetun
Fatin: Baze iha Plan Timor-Leste Country Office iha Dili no halo viagem regulár ba Ditritu Aileu & Lautem.
Plan hanesan ONG Internasional nebe servisu kuaze iha nasaun 45 hodi hadia kualidade moris labarik, foinsae no familia sira nian. Plan servisu ona iha Timor-Leste desde tinan 2001.
Plan Timor-Leste oferese ambiente servisu no oportunidade treinamentu nebe favoravel. Salariu no benefísiu sei kompetitivu ba kandidatu ne’ebé liu.
Deskrisaun Servisu
* Hato’o relatorio ba Jerente Programa.
* Jerente sei responsavel ba implementasaun programa fornesementu Be’e Saneamentu no Ijiene.
* Hasae kapasidade Plan Staff, NGO parseiro no komunidade, hodi maneje planu, implementasaun no monitorizasaun ba Programa Fornesementu Be’e Saneamentu no Ijiene.
* Garantia katak implementasaun programa Be’e no Saneamentu sei iha relasaun ho direitu labarik nian no komunidade iha Timor-Leste, inklui kompromisiu nebe relevante ba labarik iha aspetu programa nian.
Kriteria Seleksaun
Kandidatu nebe suksesu tenki iha:
· Diploma ou lisensatura iha area nebe relevante.
· Mais ou menus iha esperiénsia tinan lima nia laran ba area Be’e Saneamentu no Promosaun Ijiene iha area rurais
· Esperiénsia iha partisipasaun ba maneira atu desenvolve komunidade
· Esperiénsia serbisu ho ONG nasional no internasional
· Esperiénsia serbisu ho parseiro nebe diferente
· Familiár ho programa “Total Saneamentu Lidera husi Komunidade”.
· Familiár ou iha esperiénsia ho Redusaun Risko Dezastre.
· Komprende kona ba isu desenvolvimentu nasaun nian, obstaklus no oportunidade no implikasaun desenvolvimentu komunidade
· Iha esperiénsia servisu ho child-focused development organization
Kopia deskripsaun servisu nian bele hetan husi info.timorleste@plan-international.org ou husi edifisiu Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor Leste. Aplikasaun persija hakerek inklui ho karta aplikasaun ho CV nebe atual no bele haruka liu husi e-mail ou direitamente haruka ba Edifisiu Plan. Sekarik iha pergunta bele hato’o liu husi e-mail ou bele mos iha numeru telephone 331 2492.
Pozisaun ne’e loke ba ema timor oan. Plan Timor-Leste mos iha komitmentu ba egualidade ho jeneru, no liu-liu ba kandidatus inan feton nebe qualifikadu ami enkorajen tebes atu hato’o aplikasaun.
Kandidatus ne’ebe susesu sei ekspeta hodi tuir Plan ninia polisiamentu “Hatete Sim hodi Asegura Labarik”
VACANCY (English)
Plan Timor-Leste seeks new members
WASH Manager
Application deadline: 1 October 2010
Position Level: D
Languages required: English & Tetun
Location: Based in Plan Timor-Leste Country Office in Dili with regular travel to Aileu & Lautem districts
Plan is an international NGO that works in over 45 countries to achieve lasting improvements in the quality of life of children, young people and families. It has been working in Timor-Leste since 2001.
WASH (Water Supply Sanitation & Hygiene) Manager
Reporting to the Program Manager, the WASH Manager will:
· ensure the successful implementation of the Water Supply, Sanitation and Hygiene (WASH) Program;
· ensure capacity building of Plan staff, NGO partners and communities to manage the planning, implementation and monitoring of the WASH program; andwork to ensure the realisation of Water and Sanitation related rights of children and communities in Timor-Leste, including the engagement of children in relevant aspects of the program.
The successful candidate will have:
· Diploma or Bachelor’s degree in any relevant field.
· At least five year’s experience in water supply, sanitation and hygiene promotion projects in rural areas.
· Experience in participatory and a community development approach
· Work experience with national and international NGOs
· Experience working with different partners
· Familiarity with Community Led Total Sanitation is an advantage.
· Familiarity or experience with Disaster Risk Reduction is an advantage.
· Understanding of Timor-Leste’s development issues, trends, challenges and opportunities and implications to community development.
· Experience in working with within a child-focused development organisation will be an advantage.
Copies of the job description can be obtained via email from info.timorleste@plan-international.org or from Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor-Leste. Applications need to be in writing, and include a covering letter and a current CV and should be submitted by email or hand, not later than 1 October 2010. Any questions can be directed to the above email address or phone (+670) 331 2492.
The position is open to residents of Timor-Leste. Plan is committed to gender equity, and suitably qualified female candidates are especially encouraged to apply. Only short listed applicants will be contacted for interview.
The successful applicant will be expected to comply with Plan’s “Say Yes to keeping Children Safe” policy.
Teri Mendonca
People and Culture Coordinator
Plan Timor-Leste
PO.Box 402
Dili, Timor-Leste
www.plan-international.org
Plan Timor-Leste buka Membru foun
WASH Manager
Loron ikus ba Aplikasaun: 1-Outubru-2010
Pozisaun: Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
Nivel Pozisaun: D
Lingua: English & Tetun
Fatin: Baze iha Plan Timor-Leste Country Office iha Dili no halo viagem regulár ba Ditritu Aileu & Lautem.
Plan hanesan ONG Internasional nebe servisu kuaze iha nasaun 45 hodi hadia kualidade moris labarik, foinsae no familia sira nian. Plan servisu ona iha Timor-Leste desde tinan 2001.
Plan Timor-Leste oferese ambiente servisu no oportunidade treinamentu nebe favoravel. Salariu no benefísiu sei kompetitivu ba kandidatu ne’ebé liu.
Deskrisaun Servisu
* Hato’o relatorio ba Jerente Programa.
* Jerente sei responsavel ba implementasaun programa fornesementu Be’e Saneamentu no Ijiene.
* Hasae kapasidade Plan Staff, NGO parseiro no komunidade, hodi maneje planu, implementasaun no monitorizasaun ba Programa Fornesementu Be’e Saneamentu no Ijiene.
* Garantia katak implementasaun programa Be’e no Saneamentu sei iha relasaun ho direitu labarik nian no komunidade iha Timor-Leste, inklui kompromisiu nebe relevante ba labarik iha aspetu programa nian.
Kriteria Seleksaun
Kandidatu nebe suksesu tenki iha:
· Diploma ou lisensatura iha area nebe relevante.
· Mais ou menus iha esperiénsia tinan lima nia laran ba area Be’e Saneamentu no Promosaun Ijiene iha area rurais
· Esperiénsia iha partisipasaun ba maneira atu desenvolve komunidade
· Esperiénsia serbisu ho ONG nasional no internasional
· Esperiénsia serbisu ho parseiro nebe diferente
· Familiár ho programa “Total Saneamentu Lidera husi Komunidade”.
· Familiár ou iha esperiénsia ho Redusaun Risko Dezastre.
· Komprende kona ba isu desenvolvimentu nasaun nian, obstaklus no oportunidade no implikasaun desenvolvimentu komunidade
· Iha esperiénsia servisu ho child-focused development organization
Kopia deskripsaun servisu nian bele hetan husi info.timorleste@plan-international.org ou husi edifisiu Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor Leste. Aplikasaun persija hakerek inklui ho karta aplikasaun ho CV nebe atual no bele haruka liu husi e-mail ou direitamente haruka ba Edifisiu Plan. Sekarik iha pergunta bele hato’o liu husi e-mail ou bele mos iha numeru telephone 331 2492.
Pozisaun ne’e loke ba ema timor oan. Plan Timor-Leste mos iha komitmentu ba egualidade ho jeneru, no liu-liu ba kandidatus inan feton nebe qualifikadu ami enkorajen tebes atu hato’o aplikasaun.
Kandidatus ne’ebe susesu sei ekspeta hodi tuir Plan ninia polisiamentu “Hatete Sim hodi Asegura Labarik”
VACANCY (English)
Plan Timor-Leste seeks new members
WASH Manager
Application deadline: 1 October 2010
Position Level: D
Languages required: English & Tetun
Location: Based in Plan Timor-Leste Country Office in Dili with regular travel to Aileu & Lautem districts
Plan is an international NGO that works in over 45 countries to achieve lasting improvements in the quality of life of children, young people and families. It has been working in Timor-Leste since 2001.
WASH (Water Supply Sanitation & Hygiene) Manager
Reporting to the Program Manager, the WASH Manager will:
· ensure the successful implementation of the Water Supply, Sanitation and Hygiene (WASH) Program;
· ensure capacity building of Plan staff, NGO partners and communities to manage the planning, implementation and monitoring of the WASH program; andwork to ensure the realisation of Water and Sanitation related rights of children and communities in Timor-Leste, including the engagement of children in relevant aspects of the program.
The successful candidate will have:
· Diploma or Bachelor’s degree in any relevant field.
· At least five year’s experience in water supply, sanitation and hygiene promotion projects in rural areas.
· Experience in participatory and a community development approach
· Work experience with national and international NGOs
· Experience working with different partners
· Familiarity with Community Led Total Sanitation is an advantage.
· Familiarity or experience with Disaster Risk Reduction is an advantage.
· Understanding of Timor-Leste’s development issues, trends, challenges and opportunities and implications to community development.
· Experience in working with within a child-focused development organisation will be an advantage.
Copies of the job description can be obtained via email from info.timorleste@plan-international.org or from Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor-Leste. Applications need to be in writing, and include a covering letter and a current CV and should be submitted by email or hand, not later than 1 October 2010. Any questions can be directed to the above email address or phone (+670) 331 2492.
The position is open to residents of Timor-Leste. Plan is committed to gender equity, and suitably qualified female candidates are especially encouraged to apply. Only short listed applicants will be contacted for interview.
The successful applicant will be expected to comply with Plan’s “Say Yes to keeping Children Safe” policy.
Teri Mendonca
People and Culture Coordinator
Plan Timor-Leste
PO.Box 402
Dili, Timor-Leste
www.plan-international.org
Project Manager-Rural Roads & Local Governance
Project Manager-Rural Roads & Local Governance
CARE Australia
International humanitarian aid and emergency response
Closing date: 13 Sep 2010
Location: Timor-Leste - Based in Maliana with travel to Covalima & Bobonaro Districts
About CARE Australia: CARE is an international humanitarian aid organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development projects and providing emergency relief. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities. We are primarily dependant on support from the Australian public to carry out our work.
CARE Australia is a member of the CARE International confederation. We strive for a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.
For over 20 years, CARE Australia has earned an international reputation for our ability to respond quickly to emergency situations in countries as diverse as Sudan, Afghanistan and Myanmar. We are also renowned for our innovative, sustainable and effective long-term development projects. All our projects are designed to equip the people we support with skills and resources so they can take charge of their lives and work towards a better future.
CARE Australia is directly responsible for program design, implementation, monitoring and evaluation, as well as management and contractual control of all projects. As a consequence, we have a high degree of accountability and transparency. Over 88 per cent of CARE’s resources support our work in poor countries, making CARE one of the most efficient of all charitable organisations.
About the Country Office: CARE International has been operating in Timor Leste since 1994, originally as part of CARE Indonesia and as an autonomous Country office since 2000. In that time we have been involved in two major emergency responses – after the violent events of 1999 and since April 2006 after violence erupted in Dili. CARE in Timor Leste focuses on long-term sustainable development projects in agriculture and drought preparedness, education, community health and nutrition, capacity building, urban community outreach and peace building, micro-enterprise and employment generation and women’s participation and gender equality.
About the Role: CARE Timor Leste is currently submitting a proposal to the Asian Development Bank for a rural road rehabilitation and maintenance and local governance project in two Districts of Timor Leste. The project supports the Ministry of Infrastructure (MOI) and District Authorities (DA’s) to implement a labor based road rehabilitation and maintenance project. The project entails working closely and collaboratively with the MOI and DA’s to manage related procurement and oversight of The project aims to support vulnerable households in Covalima and Bobonaro districts by providing improved and year round road access for selected rural communities. The project will support CARE Timor Leste’s integrated program approach to address the underlying causes of poverty. The program builds on CARE’s past experience working in the target areas.
- The Program Manager is responsible for providing overall planning, management and implementation of the project in collaboration with the MOI. This includes providing technical guidance.
- Provide strategic and operational recommendations within programs and ensure that all activities are in accordance with the overall strategic direction of CARE Timor Leste.
Key Responsibilities:
PROJECT PLANNING AND IMPLEMENTATION
- Together with the team of local staff and in consultation with the stakeholders, prepare detailed project implementation plans, monitoring and evaluation plans, and annual work-plans.
- Oversee implementation of project activities based on the approved project documents from donors, ensure the quality of program activities and incorporate processes and procedures which are based on good/best practices.
- Oversee any program corrective actions and mitigate any project risks and ensure continual improvement of CARE Timor Leste’s performance and standards as they relate to rural road rehabilitation, maintenance and local governenance.
- Support partner NGO’s in assuming responsibility for relevant project activities while improving their technical capacity. Work closely with the local government to maximize their involvement in the project.
- Ensure that gender and women’s empowerment are integrated into all program activities.
- Ensure that community resilience is central to all program activities.
The Project Manager will specifically support the MOI in the following:
- Assist counterpart staff at each district administration to manage and monitor community labor contract(s) on the basis of the specified outputs and minimum labor conditions while ensuring the output-based contract(s) of the contractor(s) specify
- the quantity and quality of the works-related services to be provided over the contract period;
- the minimum labor conditions under which the communities will be engaged (this will include, but will not be limited to, basic issues like minimum daily wages to be paid and maximum working hours per day); and
- how any contractual dispute will be arbitrated, be it between the district administration and the contractor(s) or between the contractor(s) and the communities involved.
- Draft the contractual arrangements between the district administration, contractor(s) and communities, whereby the technical specifications will be prepared in close consultation with the district engineers.
- In consultation with district administrations and MOI, monitor land acquisition and resettlement activities being undertaken by the governments and the provincial authorities, and report on the activities through the monthly progress report.
- Recommend a model for labor-based community contract management and a
STAFF MANAGEMENT AND CAPACITY BUILDING
- Supervise the team of Timor Leste staff and short-term international consultants. Develop job descriptions, lead staff recruitment, and provide timely performance feedback and on-the-job capacity building. Conduct on-going team building. Contribute to the learning of other program managers and senior staff
- Develop training materials and conduct training on contract management and monitoring in consultation with district administrations for the financial unit at each of the three districts.
- Develop training materials and conduct training for communities to become small contractors in consultation with local NGOs.
MONITORING AND EVALUATION
- Ensure a comprehensive Monitoring and Evaluation plan is in place for all program activities and ensure that the M&E plan is followed and program activities are updated as necessary.
- Develop a monitoring system for district administrations and MOI.
- Support the project staff in measuring the progress of the projects against the indicators in approved project documents and M&E plans.
- Through on-going presence at the project sites, oversee implementation of the project activities and provide regular and timely feedback to staff and other stakeholders
REPORTING, BUDGETING AND PROGRAMME DEVELOPMENT
- Prepare monthly financial and quarterly physical progress reports with inputs from engineers, supervisors, and contractors and submit these within 10 days of the end of every month or quarter to the PMU and district administration.
- Prepare the final report with inputs from engineers, supervisors, and contractors
- Using Costed Work Plans, plan, monitor and review program expenditures and spending against the donor budgets and activity plans.
- Liaise with the project donors and CARE headquarters. Prepare donor narrative and financial reports.
- Together with the programme development team, write donor proposals for funding for new projects as required.
OTHER
- Participate in CARE Timor Leste Senior Management Team meetings and strategic/programme planning workshops.
- Coordinate closely with other projects, in order to ensure maximum synergy among the projects
- Play proactive at the national level through participation in relevant coordination meetings EC INGO
Selection Criteria:
- Masters degree International Development, Rural Development or another related area.
- At least 5 years of project/contract management experience in a context comparable to Timor Leste, including preferably management experience with ADB funded projects.
- Demonstrated skills and experience within contract management preferably from infrastructure sector
- Experience in writing proposals for new projects demonstrated ability to lead the design and implementation of projects with a focus on community empowerment, integrating aspects of local governance, community health, and gender equality and demonstrated ability to effectively monitor and evaluate projects..
- Demonstrated experience in capacity building and skills-transfer to local organizations and on-the-job training for local staff.
- Experience in managing multi-year budgets, including preparation of quarterly and annual budgets, and finalisation of financial reports.
- Strong communication skills including the ability to maintain effective working relationships with internal and external stakeholders, excellent written and spoken English, knowledge of Tetum or Bahasa Indonesian.
How to apply
Applications should provide a statement addressing the Selection Criteria contained within the Position Description, a current CV and completed CARE Australia Application Form to jobs@careaustralia.org.au by 13 September 2010
Reference Code: RW_89589N-66
CARE Australia
International humanitarian aid and emergency response
Closing date: 13 Sep 2010
Location: Timor-Leste - Based in Maliana with travel to Covalima & Bobonaro Districts
About CARE Australia: CARE is an international humanitarian aid organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development projects and providing emergency relief. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities. We are primarily dependant on support from the Australian public to carry out our work.
CARE Australia is a member of the CARE International confederation. We strive for a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.
For over 20 years, CARE Australia has earned an international reputation for our ability to respond quickly to emergency situations in countries as diverse as Sudan, Afghanistan and Myanmar. We are also renowned for our innovative, sustainable and effective long-term development projects. All our projects are designed to equip the people we support with skills and resources so they can take charge of their lives and work towards a better future.
CARE Australia is directly responsible for program design, implementation, monitoring and evaluation, as well as management and contractual control of all projects. As a consequence, we have a high degree of accountability and transparency. Over 88 per cent of CARE’s resources support our work in poor countries, making CARE one of the most efficient of all charitable organisations.
About the Country Office: CARE International has been operating in Timor Leste since 1994, originally as part of CARE Indonesia and as an autonomous Country office since 2000. In that time we have been involved in two major emergency responses – after the violent events of 1999 and since April 2006 after violence erupted in Dili. CARE in Timor Leste focuses on long-term sustainable development projects in agriculture and drought preparedness, education, community health and nutrition, capacity building, urban community outreach and peace building, micro-enterprise and employment generation and women’s participation and gender equality.
About the Role: CARE Timor Leste is currently submitting a proposal to the Asian Development Bank for a rural road rehabilitation and maintenance and local governance project in two Districts of Timor Leste. The project supports the Ministry of Infrastructure (MOI) and District Authorities (DA’s) to implement a labor based road rehabilitation and maintenance project. The project entails working closely and collaboratively with the MOI and DA’s to manage related procurement and oversight of The project aims to support vulnerable households in Covalima and Bobonaro districts by providing improved and year round road access for selected rural communities. The project will support CARE Timor Leste’s integrated program approach to address the underlying causes of poverty. The program builds on CARE’s past experience working in the target areas.
- The Program Manager is responsible for providing overall planning, management and implementation of the project in collaboration with the MOI. This includes providing technical guidance.
- Provide strategic and operational recommendations within programs and ensure that all activities are in accordance with the overall strategic direction of CARE Timor Leste.
Key Responsibilities:
PROJECT PLANNING AND IMPLEMENTATION
- Together with the team of local staff and in consultation with the stakeholders, prepare detailed project implementation plans, monitoring and evaluation plans, and annual work-plans.
- Oversee implementation of project activities based on the approved project documents from donors, ensure the quality of program activities and incorporate processes and procedures which are based on good/best practices.
- Oversee any program corrective actions and mitigate any project risks and ensure continual improvement of CARE Timor Leste’s performance and standards as they relate to rural road rehabilitation, maintenance and local governenance.
- Support partner NGO’s in assuming responsibility for relevant project activities while improving their technical capacity. Work closely with the local government to maximize their involvement in the project.
- Ensure that gender and women’s empowerment are integrated into all program activities.
- Ensure that community resilience is central to all program activities.
The Project Manager will specifically support the MOI in the following:
- Assist counterpart staff at each district administration to manage and monitor community labor contract(s) on the basis of the specified outputs and minimum labor conditions while ensuring the output-based contract(s) of the contractor(s) specify
- the quantity and quality of the works-related services to be provided over the contract period;
- the minimum labor conditions under which the communities will be engaged (this will include, but will not be limited to, basic issues like minimum daily wages to be paid and maximum working hours per day); and
- how any contractual dispute will be arbitrated, be it between the district administration and the contractor(s) or between the contractor(s) and the communities involved.
- Draft the contractual arrangements between the district administration, contractor(s) and communities, whereby the technical specifications will be prepared in close consultation with the district engineers.
- In consultation with district administrations and MOI, monitor land acquisition and resettlement activities being undertaken by the governments and the provincial authorities, and report on the activities through the monthly progress report.
- Recommend a model for labor-based community contract management and a
STAFF MANAGEMENT AND CAPACITY BUILDING
- Supervise the team of Timor Leste staff and short-term international consultants. Develop job descriptions, lead staff recruitment, and provide timely performance feedback and on-the-job capacity building. Conduct on-going team building. Contribute to the learning of other program managers and senior staff
- Develop training materials and conduct training on contract management and monitoring in consultation with district administrations for the financial unit at each of the three districts.
- Develop training materials and conduct training for communities to become small contractors in consultation with local NGOs.
MONITORING AND EVALUATION
- Ensure a comprehensive Monitoring and Evaluation plan is in place for all program activities and ensure that the M&E plan is followed and program activities are updated as necessary.
- Develop a monitoring system for district administrations and MOI.
- Support the project staff in measuring the progress of the projects against the indicators in approved project documents and M&E plans.
- Through on-going presence at the project sites, oversee implementation of the project activities and provide regular and timely feedback to staff and other stakeholders
REPORTING, BUDGETING AND PROGRAMME DEVELOPMENT
- Prepare monthly financial and quarterly physical progress reports with inputs from engineers, supervisors, and contractors and submit these within 10 days of the end of every month or quarter to the PMU and district administration.
- Prepare the final report with inputs from engineers, supervisors, and contractors
- Using Costed Work Plans, plan, monitor and review program expenditures and spending against the donor budgets and activity plans.
- Liaise with the project donors and CARE headquarters. Prepare donor narrative and financial reports.
- Together with the programme development team, write donor proposals for funding for new projects as required.
OTHER
- Participate in CARE Timor Leste Senior Management Team meetings and strategic/programme planning workshops.
- Coordinate closely with other projects, in order to ensure maximum synergy among the projects
- Play proactive at the national level through participation in relevant coordination meetings EC INGO
Selection Criteria:
- Masters degree International Development, Rural Development or another related area.
- At least 5 years of project/contract management experience in a context comparable to Timor Leste, including preferably management experience with ADB funded projects.
- Demonstrated skills and experience within contract management preferably from infrastructure sector
- Experience in writing proposals for new projects demonstrated ability to lead the design and implementation of projects with a focus on community empowerment, integrating aspects of local governance, community health, and gender equality and demonstrated ability to effectively monitor and evaluate projects..
- Demonstrated experience in capacity building and skills-transfer to local organizations and on-the-job training for local staff.
- Experience in managing multi-year budgets, including preparation of quarterly and annual budgets, and finalisation of financial reports.
- Strong communication skills including the ability to maintain effective working relationships with internal and external stakeholders, excellent written and spoken English, knowledge of Tetum or Bahasa Indonesian.
How to apply
Applications should provide a statement addressing the Selection Criteria contained within the Position Description, a current CV and completed CARE Australia Application Form to jobs@careaustralia.org.au by 13 September 2010
Reference Code: RW_89589N-66
Tuesday, September 7, 2010
TECHNICAL SPECIALIST (INFUSE)
TECHNICAL SPECIALIST (INFUSE)
Location :Dili, Timor Leste
Application Deadline :19-Sep-10
Type of Contract :FTA International
Post Level P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start)01-Nov-2010
Duration of Initial Contract :1 Year
Expected Duration of Assignment :2 Years
REFER A FRIEND APPLY NOW
Background
The Inclusive Finance for the Underserved Economy (INFUSE) programme is a jointly funded effort by the UNCDF, UNDP, Australian Agency for International Development (AusAID) and the Government of Timor-Leste (GoTL). The Programme, which will run through 2012, takes a sector-wide approach, addressing not only the lack of microfinance retail capacity, but also the policy and infrastructure impediments to greater financial inclusion in Timor-Leste. The Programme goal is to contribute to the achievement of the Millennium Development Goals (MDG), in particular Goal 1 of cutting absolute poverty by an adjusted 30% by 2015 , by increasing access to sustainable financial services especially for the poor and low-income people in Timor-Leste. Some critical areas of work in Timor-Leste are building the capacity of the few microfinance institutions in the country, promoting financially inclusive policies and regulations, and seeking ways to develop branch-less banking solutions, including mobile phone banking.
INFUSE provides technical advice and assistance to public and private stakeholders as well as performance-based grants and loans to financial service providers and other support organizations through its Fund for Inclusive Finance (FIF). INFUSE is overseen by its Management Committee for Inclusive Finance (MCIF) consisting of its donors.
The Country Technical Specialist (CTS) position is based in the Dili, Timor-Leste and has primary responsibility for overseeing the INFUSE programme. In addition to managing being the technical adviser, the CTS will manage the INFUSE Team and is the representative of INFUSE and UNCDF in the country, is responsible for engaging a wide range of stakeholders ranging from policy makers, financial service providers, associations, and donor agencies.
For technical matters, the Country Technical Specialist reports to and is reviewed by the UNCDF Regional Financial Inclusion Specialist based in UNDP Pacific Centre Suva, Fiji. For daily management and administrative issues, the CTS is supported and reviewed by UNDP Timor-Leste (to Resident Representative or his/her appointee).
As part of UNCDF’s Inclusive Finance Practice Area, the CTS, the CTS will contribute to knowledge management and sharing to promote the best practices in financial inclusion and assist in regional activities of the PFIP which will include travel to the UNDP Pacific Centre.
Duties and Responsibilities
Summary of key functions:
* Manage the INFUSE programme, including the development of annual work plans and budgets, hiring and overseeing INFUSE staff, developing a smoothly functioning programme with the support of UNDP Timor-Leste and UNCDF;
* Manage stakeholder coordination, particularly donor coordination and fundraising, and the Management Committee for Inclusive Finance (MCIF);
* Manage the Fund for Inclusive Finance (FIF), by developing viable financial inclusion projects with partners, presenting quality projects to the MCIF for approval, and developing and monitoring agreements;
* Provide technical assistance to partners and other stakeholders, including assistance in developing strong projects for the FIF;
* Provide technical support to the Government of Timor-Leste (GoTL) on all matters related to inclusive finance;
* Manage a knowledge generation and knowledge sharing effort which includes conducting or commissioning relevant research, bringing global best practices to Timor-Leste and linking Timorese with high quality learning events.;
* Provide corporate support to UNCDF and UNDP, particularly sharing lessons learned with the UNCDF Financial Inclusion Practice and building knowledge through the development and pursuit of a personal learning agenda.
1. Programme Management of the Programme Implementation Unit (PIU):
* Oversee the Programme Implementation Unit (INFUSE Team) in Dili, and provide management and administration oversight of the INFUSE Team;
* Create annual work plans and budgets that cover technical, management and administration, and financial aspects of INFUSE and clearly define indicators and targets for activities;
* Recruit staff and interns including the development of job descriptions, recruitment and interviewing, and selection;
* Oversee work of the team, develop job descriptions, conduct performance reviews and assist staff in fulfilling their work requirements and learning plans;
* Coordinate with relevant UNDP and UNCDF departments of human resources, procurement, IT, travel, finances that provide the necessary support for INFUSE;
* Process procurement of goods and services including, manage and administration of office premises and equipment;
* Manage development of technical consultant, including drafting TORs, working with UNDP TL to determine appropriate recruitment method and implement, review applications and conduct selection, review contracts to ensure accuracy;
* Prepare quarterly, mid-year and annual progress reports (APRs), narrative as well as financial, on progress and results achieved for the GoTL and funders through the MCIF and other reports as required;
* Act as “First Authority” and Project Manager for UNCDF and cost-sharing funds in Atlas (UNDP and UNCDF enterprise resource planning software) and oversee preparation of payments for UNDP and UNCDF approval;
* Review financial reporting and expenditures with Atlas;
2. Donor Coordination, Fundraising and acting as Secretariat for the Management Committee for Inclusive Finance / Well coordinated and informed funders, functional and organized investment committee.
* Build effective and efficient partnerships at the operational level with major donor agencies to coordinate financial inclusion and financial literacy, activities in country, and promote the development and adoption by all funders of Good Practice Principles for Donor Support in line with a GoTL National Policy on Inclusive Finance;
* Promote and assist in the development and adoption by all donor agencies of uniform procedures and formats for appraising, contracting and monitoring recipients of funding support, including in particular a joint reporting format for supported FSPs;
* Provide technical assistance to resident donor agencies as per request, e.g. to review applications received, and source and establish links to international finance sector development resources, notably CGAP and the World Bank/DFID Household data survey for Financial Inclusion;
* Promote the inclusion of new investors in the MCIF, recording and managing commitments, disbursements and programming of Fund contributions;
* Establish and manage the institutional relationships of the Programme with the GoTL, Programme funders, and other stakeholders involved in the sector;
* Mobilize funding for the INFUSE programme.
3. Manage Fund for Inclusive Finance (FIF) and the Management Committee for Inclusive Finance (MCIF), identifying, vetting, and assessing new projects and preparing for MCIF approval/ a diverse mix of strong projects that support PFIP’s outcomes.
* Manage the Fund for Inclusive Finance (FIF) adhering to strategies and guidelines, policies and procedures, eligibility and selection criteria, Requests for Applications and application formats, formats for appraisal, approval, execution, disbursement, monitoring, reporting and completion of loan and grant investments to retail FSPs and (matching) grants to business support service providers, including professional networks, for adoption by the IC;
* Create and publish FIF Requests for Applications, ensure timely receipt, and coordinate screening and selection process of responsive applications;
* Identify potential service providers and develop partnerships between different stakeholders (FSPs, TSPs, private sector, NGOs, government agencies, etc) to create feasible projects and proposals;
* Assist applicants to develop solid business plans and robust, performancebased proposals that could serve as the basis for FIF investment, and identify an appropriate blend of grants, loans, equity and technical assistance for FSPs and business services providers to meet agreed performance targets;
* Serve as Secretariat to the MCIF, organizing all meetings, ensuring that all required documentation is available to facilitate decision-making, and that performance-based agreements with FSPs and business service providers are available for signature upon approval by the MCIF;
* Present proposals for investments and liaise with MCIF members to determine funding interest and approval in specific applications received;
* Assist in preparing performance based agreements (grant and loan documentation) for approved partners and supported by solid and verifiable financial documentation, and recording of progress of fund recipients against targets set;
* Provide financial reporting on resources/expenditures to MCIF members, including the certification of all funds released from the FIF to FSPs;
* Monitor progress of recipient institutions by reviewing and verifying quarterly reported results through field visits, prior to facilitating the posting of participating FSPs’ results on the MIX Market website (www.themix.org);
* Provide FSP financial reports to UNCDF and prepare other reports as required.
4. Provide technical support and Monitor progress of projects and initiatives / Projects are running on time and smoothly, problems are identified early and remedial steps proposed.
* Provide technical assistance as needed to funded FSPs and business services providers, based on their progress against targets to be met in the funding arrangements;
* As needed, help recipients to identify appropriate technical assistance providers, advising on the strengthening of FSPs or network boards of directors and options for institutional/transformation mergers;
* Provide training and capacity building to FSPs on the quarterly reporting requirements;
* Ensure that funded FSPs have a MIS that can produce relevant and accurate on-time portfolio and financial data and meet FIF reporting requirements;
* Conduct regular analysis of any gaps in meeting funding needs (loans, grants, technical assistance, and equity) of FSPs and business services providers. Present options to catalyze sector development for the consideration of the IC;
* Assist MFIs to seek financing from external investors.
5. Knowledge generation and Knowledge Sharing / PFIP and Stakeholders are informed on current trends, market conditions, and special topics as needed.
* Carry out or oversee research and studies, independently or as a counterpart to consultant(s) hired by INFUSE on various issues and undertakings relating to financial inclusion in Timor-Leste;
* Monitor projections and estimated country demand and supply for financial services by the lower segment of the market;
* Provide support in organizing semiannual “information exchange events” or other local learning events, bringing financial inclusion stakeholders and outside experts together;
* Act as resource and point of first contact for issues ore events in Timor-Leste related to financial inclusion for stakeholders, the government, and other donor agencies;
* Act as the information depository and dissemination unit for inclusive finance in Timor Leste;
* Oversee contributions and ensure timely contributions to joint PFIP and INFUSE website (www.pfip.org);
* Identify learning, training, and knowledge sharing opportunities for INFUSE, key stakeholders and partners to be supported by INFUSE or others, facilitate travel or scholarship support, if merited;
* Assist organization in identifying learning experiences in other countries;
* On behalf of UNCDF, Make sound contributions to knowledge networks and communities of practice on behalf of INFUSE through identification and dissemination of best practices and lessons learned and contribute, as appropriate, to global knowledge sharing efforts to share information on Timor-Leste’s experience in financial inclusion.
6. Advocacy and Policy support to the GoTL/ Achieving a coherent GoTL policy Framework for Inclusive Finance.
* Serve as technical specialist to GoTL for providing inputs on inclusive finance for national development planning processes;
* Assist GoTL in preparing inputs as required to the long-term National Development Plans and annual priority area working groups;
* Draft, disseminate, revise and present policy documents/legislation and provide analysis and advice to the GoTL as requested on how current policy, legislation and regulation could be improved and new policies be developed and consulted to remove constraints and support the rapid development of an inclusive financial sector;
* Identify legal and regulatory constraints that could hinder the development of an inclusive financial sector, with microfinance as an integral part of the financial system. Ensure policy actions required are clearly identified for GoTL review and action, as needed. Monitor implementation of follow-up actions;
* Assess and to the extent possible within the Work plan and budget meet training needs, including exposure visits to other countries with potential model policy frameworks for inclusive finance.
7. CORPORATE SUPPORT: Provides support to UNCDF and UNDP management on corporate initiatives and activities, focusing on achieving the following results:
* Ensure necessary inputs to UNDP and UNCDF planning and reporting process, supported by the UNCDF Programme Officer in Timor-Leste;
* Participate in UNDP country team strategic planning and reporting;
* Facilitate mid-term and annual programme reviews, as required;
* Represent INFUSE at all levels of the UNDP and the UNCDF (FIPA), including participating in meetings for UNCDF and UNDP as required;
* With the assistance of the UNCDF Programme Officer Timor-Leste, build an effective partnership with UNDP Country Office Timor-Leste and the UNCDF Asia Team (in Bangkok) to ensure timely financial, administrative and procurement support for INFUSE;
* Provide advice and input from country perspective on project UNCDF business plans, management/performance issues, planning and monitoring portfolio performance results, and UNCDF annual/cumulative reporting;
* Liaise with UNCDF offices, including the Pacific Financial Inclusion Programme, UNCDF Asia team, and UNCDF New York;
* Participate in knowledge sharing networks including FIPA and CGAP;
* Comply with all UNDP and UNCDF learning requirements (Atlas, ICDL, Basic Security, etc.).
IV. Impact of Results
The anticipated results of the CTS’s work will be for the Financial Service Providers (FSPs) to attain a minimum combined portfolio of 47,085 poor and low-income borrowers and 72,022 voluntary savings accounts by the end of Programme and Supported FSPs have made clear progress towards sustainability and considerably increased scale as a result of having addressed institutional weaknesses.
In addition, the CTS’s work will result in:
* A national Policy Statement for Inclusive Finance is developed, broadly consulted and adopted by GoTL;
* Enabling legislation is in place to support the expansion and consolidation of the financial sector;
* Coherent, effective and synergetic donor funding based on the national policy framework has been provided;
* At least three private or public sector business support services are available to FSPs in Timor-Leste.
Competencies
Technical
* At least three years demonstrated experience in managing a development programme in the field of microfinance;
* Documented deep technical knowledge and experience in (Micro) Finance Good practices for industry building, and development of inclusive financial systems and products in emerging markets;
* Experience working with community based and rural initiatives, including those related to microfinance;
* Demonstrated experience with FSP institutional development (financial, credit, and human resources management, MIS etc.);
* Preferably some exposure to newer microfinance initiatives including microinsurance, branchless banking, social performance monitoring or other critical areas;
* Experience managing or conducting research, particularly related to financial inclusion;
* Ability to design projects, developing project documents, corresponding budgets, and monitoring and evaluation plans;
* Experience evaluating microfinance projects, conducting financial analysis, establishing and monitoring performance based indicators, and investigating impact;
* Working knowledge of current developments in microfinance, including one or more of the following: branchless banking, microinsurance, social performance, financial literacy.
* Working knowledge of international donor organizations and preferably experience in preparing proposals for funding;
* Bank/MFI management, preferably in an emerging market;
* Strong financial analysis and appraisal skills;
Functional:
* Excellent speaking and writing skills in English are necessary;
* Knowledge of Tetun, Bahasa Indonesia and/or Portuguese strongly preferred;
* Excellent analytical skills;
* Strong oral and written communication skills;
* Excellent administrative skills, including solid experience in budget management;
* Staff training and capacity building skills;
* Proven ability to manage projects;
* Strong IT skills, including ability to work regularly with MS Word, Excel, Outlook and PowerPoint. Microfinance tools such as the SEEP FRAME, Microfin, and others are also desirable;
* Proven cross-cultural communication.
Managerial/Behavioral
* Results oriented, taking initiative, setting and achieving goals and milestones;
* Focus on impact and results for clients and stakeholders;
* Excellent organizational, inter-personal, communication and negotiation skills.
* Strong and creative problem solving skills;
* Familiarity with UN/UNCDF rules and procedures is a strong advantage;
* Builds trust in interactions with others;
* Ability to work with high level officials as well as local communities and build trust;
* Approaches challenges creatively and effectively, and resolves conflicts;
* Demonstrates integrity, exhibits high ethical standards;
* Approaches work with energy and a positive, constructive attitude and responds positively to feedback;
* Committed to team work, working with other stakeholders;
* Remains calm, in control and good humored even under pressure;
* Demonstrates openness to change and ability to manage complexities, and resolve problems.
Corporate
* Demonstrates integrity and fairness by modeling UN values and ethical standards;
* Displays cultural and gender sensitivity and adaptability;
* Treats all persons fairly without favoritism;
* Shows strong corporate commitment;
* Promotes the vision, mission and strategic goals of UNCDF and UNDP.
Required Skills and Experience
Education:
* A Masters degree in economics, public/business administration, social sciences, or related discipline.
Experience:
* A minimum of seven (7) years experience in progressively more responsible positions in the development field, including microfinance;
* At least four years of working in or with microfinance institutions or microfinance support projects;
* Experience in Timor-Leste or a similar region is preferred.
Language Requirements:
* Fluency in English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Location :Dili, Timor Leste
Application Deadline :19-Sep-10
Type of Contract :FTA International
Post Level P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start)01-Nov-2010
Duration of Initial Contract :1 Year
Expected Duration of Assignment :2 Years
REFER A FRIEND APPLY NOW
Background
The Inclusive Finance for the Underserved Economy (INFUSE) programme is a jointly funded effort by the UNCDF, UNDP, Australian Agency for International Development (AusAID) and the Government of Timor-Leste (GoTL). The Programme, which will run through 2012, takes a sector-wide approach, addressing not only the lack of microfinance retail capacity, but also the policy and infrastructure impediments to greater financial inclusion in Timor-Leste. The Programme goal is to contribute to the achievement of the Millennium Development Goals (MDG), in particular Goal 1 of cutting absolute poverty by an adjusted 30% by 2015 , by increasing access to sustainable financial services especially for the poor and low-income people in Timor-Leste. Some critical areas of work in Timor-Leste are building the capacity of the few microfinance institutions in the country, promoting financially inclusive policies and regulations, and seeking ways to develop branch-less banking solutions, including mobile phone banking.
INFUSE provides technical advice and assistance to public and private stakeholders as well as performance-based grants and loans to financial service providers and other support organizations through its Fund for Inclusive Finance (FIF). INFUSE is overseen by its Management Committee for Inclusive Finance (MCIF) consisting of its donors.
The Country Technical Specialist (CTS) position is based in the Dili, Timor-Leste and has primary responsibility for overseeing the INFUSE programme. In addition to managing being the technical adviser, the CTS will manage the INFUSE Team and is the representative of INFUSE and UNCDF in the country, is responsible for engaging a wide range of stakeholders ranging from policy makers, financial service providers, associations, and donor agencies.
For technical matters, the Country Technical Specialist reports to and is reviewed by the UNCDF Regional Financial Inclusion Specialist based in UNDP Pacific Centre Suva, Fiji. For daily management and administrative issues, the CTS is supported and reviewed by UNDP Timor-Leste (to Resident Representative or his/her appointee).
As part of UNCDF’s Inclusive Finance Practice Area, the CTS, the CTS will contribute to knowledge management and sharing to promote the best practices in financial inclusion and assist in regional activities of the PFIP which will include travel to the UNDP Pacific Centre.
Duties and Responsibilities
Summary of key functions:
* Manage the INFUSE programme, including the development of annual work plans and budgets, hiring and overseeing INFUSE staff, developing a smoothly functioning programme with the support of UNDP Timor-Leste and UNCDF;
* Manage stakeholder coordination, particularly donor coordination and fundraising, and the Management Committee for Inclusive Finance (MCIF);
* Manage the Fund for Inclusive Finance (FIF), by developing viable financial inclusion projects with partners, presenting quality projects to the MCIF for approval, and developing and monitoring agreements;
* Provide technical assistance to partners and other stakeholders, including assistance in developing strong projects for the FIF;
* Provide technical support to the Government of Timor-Leste (GoTL) on all matters related to inclusive finance;
* Manage a knowledge generation and knowledge sharing effort which includes conducting or commissioning relevant research, bringing global best practices to Timor-Leste and linking Timorese with high quality learning events.;
* Provide corporate support to UNCDF and UNDP, particularly sharing lessons learned with the UNCDF Financial Inclusion Practice and building knowledge through the development and pursuit of a personal learning agenda.
1. Programme Management of the Programme Implementation Unit (PIU):
* Oversee the Programme Implementation Unit (INFUSE Team) in Dili, and provide management and administration oversight of the INFUSE Team;
* Create annual work plans and budgets that cover technical, management and administration, and financial aspects of INFUSE and clearly define indicators and targets for activities;
* Recruit staff and interns including the development of job descriptions, recruitment and interviewing, and selection;
* Oversee work of the team, develop job descriptions, conduct performance reviews and assist staff in fulfilling their work requirements and learning plans;
* Coordinate with relevant UNDP and UNCDF departments of human resources, procurement, IT, travel, finances that provide the necessary support for INFUSE;
* Process procurement of goods and services including, manage and administration of office premises and equipment;
* Manage development of technical consultant, including drafting TORs, working with UNDP TL to determine appropriate recruitment method and implement, review applications and conduct selection, review contracts to ensure accuracy;
* Prepare quarterly, mid-year and annual progress reports (APRs), narrative as well as financial, on progress and results achieved for the GoTL and funders through the MCIF and other reports as required;
* Act as “First Authority” and Project Manager for UNCDF and cost-sharing funds in Atlas (UNDP and UNCDF enterprise resource planning software) and oversee preparation of payments for UNDP and UNCDF approval;
* Review financial reporting and expenditures with Atlas;
2. Donor Coordination, Fundraising and acting as Secretariat for the Management Committee for Inclusive Finance / Well coordinated and informed funders, functional and organized investment committee.
* Build effective and efficient partnerships at the operational level with major donor agencies to coordinate financial inclusion and financial literacy, activities in country, and promote the development and adoption by all funders of Good Practice Principles for Donor Support in line with a GoTL National Policy on Inclusive Finance;
* Promote and assist in the development and adoption by all donor agencies of uniform procedures and formats for appraising, contracting and monitoring recipients of funding support, including in particular a joint reporting format for supported FSPs;
* Provide technical assistance to resident donor agencies as per request, e.g. to review applications received, and source and establish links to international finance sector development resources, notably CGAP and the World Bank/DFID Household data survey for Financial Inclusion;
* Promote the inclusion of new investors in the MCIF, recording and managing commitments, disbursements and programming of Fund contributions;
* Establish and manage the institutional relationships of the Programme with the GoTL, Programme funders, and other stakeholders involved in the sector;
* Mobilize funding for the INFUSE programme.
3. Manage Fund for Inclusive Finance (FIF) and the Management Committee for Inclusive Finance (MCIF), identifying, vetting, and assessing new projects and preparing for MCIF approval/ a diverse mix of strong projects that support PFIP’s outcomes.
* Manage the Fund for Inclusive Finance (FIF) adhering to strategies and guidelines, policies and procedures, eligibility and selection criteria, Requests for Applications and application formats, formats for appraisal, approval, execution, disbursement, monitoring, reporting and completion of loan and grant investments to retail FSPs and (matching) grants to business support service providers, including professional networks, for adoption by the IC;
* Create and publish FIF Requests for Applications, ensure timely receipt, and coordinate screening and selection process of responsive applications;
* Identify potential service providers and develop partnerships between different stakeholders (FSPs, TSPs, private sector, NGOs, government agencies, etc) to create feasible projects and proposals;
* Assist applicants to develop solid business plans and robust, performancebased proposals that could serve as the basis for FIF investment, and identify an appropriate blend of grants, loans, equity and technical assistance for FSPs and business services providers to meet agreed performance targets;
* Serve as Secretariat to the MCIF, organizing all meetings, ensuring that all required documentation is available to facilitate decision-making, and that performance-based agreements with FSPs and business service providers are available for signature upon approval by the MCIF;
* Present proposals for investments and liaise with MCIF members to determine funding interest and approval in specific applications received;
* Assist in preparing performance based agreements (grant and loan documentation) for approved partners and supported by solid and verifiable financial documentation, and recording of progress of fund recipients against targets set;
* Provide financial reporting on resources/expenditures to MCIF members, including the certification of all funds released from the FIF to FSPs;
* Monitor progress of recipient institutions by reviewing and verifying quarterly reported results through field visits, prior to facilitating the posting of participating FSPs’ results on the MIX Market website (www.themix.org);
* Provide FSP financial reports to UNCDF and prepare other reports as required.
4. Provide technical support and Monitor progress of projects and initiatives / Projects are running on time and smoothly, problems are identified early and remedial steps proposed.
* Provide technical assistance as needed to funded FSPs and business services providers, based on their progress against targets to be met in the funding arrangements;
* As needed, help recipients to identify appropriate technical assistance providers, advising on the strengthening of FSPs or network boards of directors and options for institutional/transformation mergers;
* Provide training and capacity building to FSPs on the quarterly reporting requirements;
* Ensure that funded FSPs have a MIS that can produce relevant and accurate on-time portfolio and financial data and meet FIF reporting requirements;
* Conduct regular analysis of any gaps in meeting funding needs (loans, grants, technical assistance, and equity) of FSPs and business services providers. Present options to catalyze sector development for the consideration of the IC;
* Assist MFIs to seek financing from external investors.
5. Knowledge generation and Knowledge Sharing / PFIP and Stakeholders are informed on current trends, market conditions, and special topics as needed.
* Carry out or oversee research and studies, independently or as a counterpart to consultant(s) hired by INFUSE on various issues and undertakings relating to financial inclusion in Timor-Leste;
* Monitor projections and estimated country demand and supply for financial services by the lower segment of the market;
* Provide support in organizing semiannual “information exchange events” or other local learning events, bringing financial inclusion stakeholders and outside experts together;
* Act as resource and point of first contact for issues ore events in Timor-Leste related to financial inclusion for stakeholders, the government, and other donor agencies;
* Act as the information depository and dissemination unit for inclusive finance in Timor Leste;
* Oversee contributions and ensure timely contributions to joint PFIP and INFUSE website (www.pfip.org);
* Identify learning, training, and knowledge sharing opportunities for INFUSE, key stakeholders and partners to be supported by INFUSE or others, facilitate travel or scholarship support, if merited;
* Assist organization in identifying learning experiences in other countries;
* On behalf of UNCDF, Make sound contributions to knowledge networks and communities of practice on behalf of INFUSE through identification and dissemination of best practices and lessons learned and contribute, as appropriate, to global knowledge sharing efforts to share information on Timor-Leste’s experience in financial inclusion.
6. Advocacy and Policy support to the GoTL/ Achieving a coherent GoTL policy Framework for Inclusive Finance.
* Serve as technical specialist to GoTL for providing inputs on inclusive finance for national development planning processes;
* Assist GoTL in preparing inputs as required to the long-term National Development Plans and annual priority area working groups;
* Draft, disseminate, revise and present policy documents/legislation and provide analysis and advice to the GoTL as requested on how current policy, legislation and regulation could be improved and new policies be developed and consulted to remove constraints and support the rapid development of an inclusive financial sector;
* Identify legal and regulatory constraints that could hinder the development of an inclusive financial sector, with microfinance as an integral part of the financial system. Ensure policy actions required are clearly identified for GoTL review and action, as needed. Monitor implementation of follow-up actions;
* Assess and to the extent possible within the Work plan and budget meet training needs, including exposure visits to other countries with potential model policy frameworks for inclusive finance.
7. CORPORATE SUPPORT: Provides support to UNCDF and UNDP management on corporate initiatives and activities, focusing on achieving the following results:
* Ensure necessary inputs to UNDP and UNCDF planning and reporting process, supported by the UNCDF Programme Officer in Timor-Leste;
* Participate in UNDP country team strategic planning and reporting;
* Facilitate mid-term and annual programme reviews, as required;
* Represent INFUSE at all levels of the UNDP and the UNCDF (FIPA), including participating in meetings for UNCDF and UNDP as required;
* With the assistance of the UNCDF Programme Officer Timor-Leste, build an effective partnership with UNDP Country Office Timor-Leste and the UNCDF Asia Team (in Bangkok) to ensure timely financial, administrative and procurement support for INFUSE;
* Provide advice and input from country perspective on project UNCDF business plans, management/performance issues, planning and monitoring portfolio performance results, and UNCDF annual/cumulative reporting;
* Liaise with UNCDF offices, including the Pacific Financial Inclusion Programme, UNCDF Asia team, and UNCDF New York;
* Participate in knowledge sharing networks including FIPA and CGAP;
* Comply with all UNDP and UNCDF learning requirements (Atlas, ICDL, Basic Security, etc.).
IV. Impact of Results
The anticipated results of the CTS’s work will be for the Financial Service Providers (FSPs) to attain a minimum combined portfolio of 47,085 poor and low-income borrowers and 72,022 voluntary savings accounts by the end of Programme and Supported FSPs have made clear progress towards sustainability and considerably increased scale as a result of having addressed institutional weaknesses.
In addition, the CTS’s work will result in:
* A national Policy Statement for Inclusive Finance is developed, broadly consulted and adopted by GoTL;
* Enabling legislation is in place to support the expansion and consolidation of the financial sector;
* Coherent, effective and synergetic donor funding based on the national policy framework has been provided;
* At least three private or public sector business support services are available to FSPs in Timor-Leste.
Competencies
Technical
* At least three years demonstrated experience in managing a development programme in the field of microfinance;
* Documented deep technical knowledge and experience in (Micro) Finance Good practices for industry building, and development of inclusive financial systems and products in emerging markets;
* Experience working with community based and rural initiatives, including those related to microfinance;
* Demonstrated experience with FSP institutional development (financial, credit, and human resources management, MIS etc.);
* Preferably some exposure to newer microfinance initiatives including microinsurance, branchless banking, social performance monitoring or other critical areas;
* Experience managing or conducting research, particularly related to financial inclusion;
* Ability to design projects, developing project documents, corresponding budgets, and monitoring and evaluation plans;
* Experience evaluating microfinance projects, conducting financial analysis, establishing and monitoring performance based indicators, and investigating impact;
* Working knowledge of current developments in microfinance, including one or more of the following: branchless banking, microinsurance, social performance, financial literacy.
* Working knowledge of international donor organizations and preferably experience in preparing proposals for funding;
* Bank/MFI management, preferably in an emerging market;
* Strong financial analysis and appraisal skills;
Functional:
* Excellent speaking and writing skills in English are necessary;
* Knowledge of Tetun, Bahasa Indonesia and/or Portuguese strongly preferred;
* Excellent analytical skills;
* Strong oral and written communication skills;
* Excellent administrative skills, including solid experience in budget management;
* Staff training and capacity building skills;
* Proven ability to manage projects;
* Strong IT skills, including ability to work regularly with MS Word, Excel, Outlook and PowerPoint. Microfinance tools such as the SEEP FRAME, Microfin, and others are also desirable;
* Proven cross-cultural communication.
Managerial/Behavioral
* Results oriented, taking initiative, setting and achieving goals and milestones;
* Focus on impact and results for clients and stakeholders;
* Excellent organizational, inter-personal, communication and negotiation skills.
* Strong and creative problem solving skills;
* Familiarity with UN/UNCDF rules and procedures is a strong advantage;
* Builds trust in interactions with others;
* Ability to work with high level officials as well as local communities and build trust;
* Approaches challenges creatively and effectively, and resolves conflicts;
* Demonstrates integrity, exhibits high ethical standards;
* Approaches work with energy and a positive, constructive attitude and responds positively to feedback;
* Committed to team work, working with other stakeholders;
* Remains calm, in control and good humored even under pressure;
* Demonstrates openness to change and ability to manage complexities, and resolve problems.
Corporate
* Demonstrates integrity and fairness by modeling UN values and ethical standards;
* Displays cultural and gender sensitivity and adaptability;
* Treats all persons fairly without favoritism;
* Shows strong corporate commitment;
* Promotes the vision, mission and strategic goals of UNCDF and UNDP.
Required Skills and Experience
Education:
* A Masters degree in economics, public/business administration, social sciences, or related discipline.
Experience:
* A minimum of seven (7) years experience in progressively more responsible positions in the development field, including microfinance;
* At least four years of working in or with microfinance institutions or microfinance support projects;
* Experience in Timor-Leste or a similar region is preferred.
Language Requirements:
* Fluency in English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Programme Analyst
Vacancy Announcements
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD) the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
q Implementation of programme strategies
q Management of the Country office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and contributes to UNDP programming planning and management tools (Country Programme Action Plan etc).
q Identification of areas for support and interventions within the thematic/sectoral areas assigned.
q CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Works to achieving the results defined in UNDP workplan, using UNDP systems such as Results Based Management system and the Balanced Score Card..
q Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
q Initiation of a project, presentation of the project to Local Project Approval Committee, entering project into UNDP’s on line business system Atlas, finalization of contribution agreement; determination of required revisions; budget revision and closure of projects in Atlas system as required. Approves requests for goods and services and / or payments as directed, participates in recruitment processes for projects.
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Follow up on audit recommendations. All exceptions are timely reported.
q Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
q Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
q Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
q Sound contributions to knowledge networks and communities of practice.
q Organization of trainings for the operations/ projects staff on programme issues.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management and reporting
q Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
q Good knowledge of the Results Management Guide and Toolkit
q Strong IT skills
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
4 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
--
Vacancy Announcement
Position title : Programme Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the overall guidance of the ACD, the Programme Associate ensures effective delivery of the Country Office (CO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
q Support to formulation of programme strategies and implementation of the Country Programme Action Plan
q Support to management of the CO programme
q Administrative support to the Programme Unit
q Support to resource mobilization
q Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
q Collection, analysis and presentation of background information for preparation of UNDP work planning tools (Country Programme Action Plan etc), effective application of UNDP systems including Results Based Management tools and establishment of management targets.
q Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
q Creation of a project in Atlas (UNDP on line system), preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and closure of project as required.
q Provision of guidance to the executing agencies on routine implementation of projects.
q Presentation of information for audit of projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
q Review of projects Financial Reports; preparation of payments for development projects.
q Compliance with UNDP rules, internal controls etc.
q Timely corrective actions where payments delayed to technical issues (budget error etc).
q Creation of requests for goods and services in Atlas for development projects, register of goods receipt in Atlas.
q Checking availability of budget before making payment.
4. Supports resource mobilization focusing on achievement of the following results:
q Analysis of information on donors, preparation of donor’s profile.
q Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on programme.
q Synthesis of lessons learnt and best practices in programme.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
q Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
q Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
q Focuses on result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required, but an advantage: Accounting and Finance qualifications or Bachelor / Masters Degree in development, economics, political, social sciences, business administration or related field.
Experience:
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in English and Tetum. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD) the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
q Implementation of programme strategies
q Management of the Country office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and contributes to UNDP programming planning and management tools (Country Programme Action Plan etc).
q Identification of areas for support and interventions within the thematic/sectoral areas assigned.
q CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Works to achieving the results defined in UNDP workplan, using UNDP systems such as Results Based Management system and the Balanced Score Card..
q Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
q Initiation of a project, presentation of the project to Local Project Approval Committee, entering project into UNDP’s on line business system Atlas, finalization of contribution agreement; determination of required revisions; budget revision and closure of projects in Atlas system as required. Approves requests for goods and services and / or payments as directed, participates in recruitment processes for projects.
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Follow up on audit recommendations. All exceptions are timely reported.
q Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
q Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
q Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
q Sound contributions to knowledge networks and communities of practice.
q Organization of trainings for the operations/ projects staff on programme issues.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management and reporting
q Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
q Good knowledge of the Results Management Guide and Toolkit
q Strong IT skills
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
4 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
--
Vacancy Announcement
Position title : Programme Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the overall guidance of the ACD, the Programme Associate ensures effective delivery of the Country Office (CO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
q Support to formulation of programme strategies and implementation of the Country Programme Action Plan
q Support to management of the CO programme
q Administrative support to the Programme Unit
q Support to resource mobilization
q Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
q Collection, analysis and presentation of background information for preparation of UNDP work planning tools (Country Programme Action Plan etc), effective application of UNDP systems including Results Based Management tools and establishment of management targets.
q Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
q Creation of a project in Atlas (UNDP on line system), preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and closure of project as required.
q Provision of guidance to the executing agencies on routine implementation of projects.
q Presentation of information for audit of projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
q Review of projects Financial Reports; preparation of payments for development projects.
q Compliance with UNDP rules, internal controls etc.
q Timely corrective actions where payments delayed to technical issues (budget error etc).
q Creation of requests for goods and services in Atlas for development projects, register of goods receipt in Atlas.
q Checking availability of budget before making payment.
4. Supports resource mobilization focusing on achievement of the following results:
q Analysis of information on donors, preparation of donor’s profile.
q Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on programme.
q Synthesis of lessons learnt and best practices in programme.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
q Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
q Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
q Focuses on result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required, but an advantage: Accounting and Finance qualifications or Bachelor / Masters Degree in development, economics, political, social sciences, business administration or related field.
Experience:
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in English and Tetum. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Programme Analyst
Vacancy Announcement
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD), the Programme Analyst analyzes political, social and economic trends and participates in the formulation, management and evaluation of programme activities within a portfolio.
The Programme Analyst can supervise and lead programme support staff. The Programme Analyst works in close collaboration with the CO Management Support and Business Development, Programme and Operations teams, programme staff in other UN Agencies, UNDP HQs staff.
Summary of key functions:
q Implementation of programme strategies working in one of the following areas:
o Democratic governance
o Crisis prevention and recovery
o Environment
o Poverty
q Management of the Country Office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality advisory services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to UNDP work planning tools (Country Programme Action Plan etc).
q Analysis and synthesis of proposals on the areas for support and interventions within the practice area specialization assigned.
2. Participates in effective management of the CO programme within the practice area specialization assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Design and formulation of some parts of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions.
q Initiation of a project, presentation of the project to the Local Project Approval Committee, finalization of contribution agreement; determination of required revisions; assist in managing budgets, closure of projects through review. Programme Analyst approves payments related to projects in their portfolio, participates in recruitment processes for projects.
q Application of conceptual models in support of programme design
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Preparation of inputs for reporting, including donor reporting.
3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
q Sound contributions to knowledge networks and communities of practice.
q Organization of training for the operations/ projects staff on programme issues.
q Professional growth through active learning.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the office
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
-
- Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Good knowledge of the Results Management Guide and Toolkit
- Strong IT skills
- Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
2 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD), the Programme Analyst analyzes political, social and economic trends and participates in the formulation, management and evaluation of programme activities within a portfolio.
The Programme Analyst can supervise and lead programme support staff. The Programme Analyst works in close collaboration with the CO Management Support and Business Development, Programme and Operations teams, programme staff in other UN Agencies, UNDP HQs staff.
Summary of key functions:
q Implementation of programme strategies working in one of the following areas:
o Democratic governance
o Crisis prevention and recovery
o Environment
o Poverty
q Management of the Country Office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality advisory services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to UNDP work planning tools (Country Programme Action Plan etc).
q Analysis and synthesis of proposals on the areas for support and interventions within the practice area specialization assigned.
2. Participates in effective management of the CO programme within the practice area specialization assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Design and formulation of some parts of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions.
q Initiation of a project, presentation of the project to the Local Project Approval Committee, finalization of contribution agreement; determination of required revisions; assist in managing budgets, closure of projects through review. Programme Analyst approves payments related to projects in their portfolio, participates in recruitment processes for projects.
q Application of conceptual models in support of programme design
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Preparation of inputs for reporting, including donor reporting.
3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals.
q Sound contributions to knowledge networks and communities of practice.
q Organization of training for the operations/ projects staff on programme issues.
q Professional growth through active learning.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
- Promotes a knowledge sharing and learning culture in the office
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
-
- Ability apply conceptual models in support of formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
- Good knowledge of the Results Management Guide and Toolkit
- Strong IT skills
- Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
2 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
HR Analyst
Vacancy Announcement
Position title : HR Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the overall guidance of Deputy Country Director and direct supervision of the Head of Human Resources, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with the programme, operations and project teams in the Country Office (CO) and UNDP HQ staff ensuring successful performance in HR management.
The HR Analyst will also have a special responsibility to perform the task of Learning Manager as the Head of Human Resources instructs. This entail managing a programme designed to empower and promote the skills, education abilities and career prospects of Timorese national staff.
Implementation of HR strategies and policies
· Effective HR management
· Staff performance management and career development
· Conduct of UN-related surveys
· Facilitation of knowledge building and knowledge sharing
1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
· HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
· Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
· Leadership in learning issues and in empowerment of national staff and their skills, education, abilities and career prospects.
2. Provides support to effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
· Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
· Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
· Active participation in the CO learning team
· Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:
· Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Participation in the organization and conduct of training for operations/ programme staff on HR issues.
· Synthesis of lessons learned and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility of UNDP as an effective and efficient organization in the HR sector.
Competencies and Critical Success Factors
Corporate Competencies:
· Demonstrates integrity by modeling the UN’s values and ethical standards
· Promotes the vision, mission, and strategic goals of UNDP
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
· Shares knowledge and experience and contributes to UNDP practice areas
· Develops deep understanding in HR Management
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
· Ability to provide analytical inputs to strategic planning, results-based management and reporting
· Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
· Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
· Strong IT skills, knowledge of Atlas
· Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership
· Focuses on impact and result for the client
· Leads teams effectively and shows conflict resolution skills
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates strong oral and written communication skills
· Remains calm, in control and good humored even under pressure
· Demonstrates openness to change and ability to manage complexities
· Responds positively to critical feedback
· Solicits feedback from staff about the impact of his/her own behavior
Recruitment Qualifications
Education:
Bachelors Degree or equivalent in HR, Business Administration, Public Administration or related field. Masters Degree an advantage.
Experience:
2 years of relevant experience in providing HR advisory services and/or managing staff and operational systems, or working in project, NGO, governmental sector or similar work experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : HR Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the overall guidance of Deputy Country Director and direct supervision of the Head of Human Resources, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.
The HR Analyst works in close collaboration with the programme, operations and project teams in the Country Office (CO) and UNDP HQ staff ensuring successful performance in HR management.
The HR Analyst will also have a special responsibility to perform the task of Learning Manager as the Head of Human Resources instructs. This entail managing a programme designed to empower and promote the skills, education abilities and career prospects of Timorese national staff.
Implementation of HR strategies and policies
· Effective HR management
· Staff performance management and career development
· Conduct of UN-related surveys
· Facilitation of knowledge building and knowledge sharing
1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
· HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
· Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
· Leadership in learning issues and in empowerment of national staff and their skills, education, abilities and career prospects.
2. Provides support to effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
· Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.
3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
· Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
· Active participation in the CO learning team
· Elaboration of proposals on and implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:
· Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Participation in the organization and conduct of training for operations/ programme staff on HR issues.
· Synthesis of lessons learned and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility of UNDP as an effective and efficient organization in the HR sector.
Competencies and Critical Success Factors
Corporate Competencies:
· Demonstrates integrity by modeling the UN’s values and ethical standards
· Promotes the vision, mission, and strategic goals of UNDP
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
· Shares knowledge and experience and contributes to UNDP practice areas
· Develops deep understanding in HR Management
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
· Ability to provide analytical inputs to strategic planning, results-based management and reporting
· Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale
· Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
· Strong IT skills, knowledge of Atlas
· Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change
Management and Leadership
· Focuses on impact and result for the client
· Leads teams effectively and shows conflict resolution skills
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates strong oral and written communication skills
· Remains calm, in control and good humored even under pressure
· Demonstrates openness to change and ability to manage complexities
· Responds positively to critical feedback
· Solicits feedback from staff about the impact of his/her own behavior
Recruitment Qualifications
Education:
Bachelors Degree or equivalent in HR, Business Administration, Public Administration or related field. Masters Degree an advantage.
Experience:
2 years of relevant experience in providing HR advisory services and/or managing staff and operational systems, or working in project, NGO, governmental sector or similar work experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Common Premises Manager
Vacancy Announcement
Position title : Common Premises Manager
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the direct supervision of the DCD and in overall coordination with the Integrated Operations Managers Group (IOMG), the Common Premises Manager will be responsible for managing all activities related to Common Premises and Services.
The incumbent of the position will conduct work in accordance with the approved workplan and budget for the Common Premises, approved by UN Heads of Agencies. The CP Manager will report on progress at IOMG meetings and on other occasions as requested.
Summary of Key Functions:
q Support DCD and IOMG Team on all aspects of occupancy and use of Common Premises and Services
q Manage all Common Areas in the UN Building and adjacent territory
q Ensure proper human and financial resources management including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs
q Liaise with the Government officials on the issues related to provision of utilities, communications, etc
1. Support the IOMG on all aspects of occupancy and use of Common Premises and Services:
· Prepare assessment of needs of UN Agencies, collect proposals, prepare annual Common Premises/Services work plan, and a draft annual budget for its implementation, disseminate for discussion, incorporate comments and approve with the UN agencies occupying space in the building.
· Liaise with all UN Agencies, Funds, Programmes and projects in the UN Building, to seek their views. Prepare needs assessment for the UN Agencies’ and collect proposals, if any, for further investigation and presentation to the IOMG.
· Liaise closely with the UNDP Filed Security Associate to ensure consistency in the management of security related services and UN Common Services in the Common premises; liaise closely with UNDP Filed Security Associate regarding infrastructure needed for compliance with the MOSS requirements and for the security staff to properly perform their functions.
2. Manage all Common Areas in the UN Building and adjacent territory
· Facilitate implementation of the work plan within the time limits proposed and as approved by IOMG and Heads of Agencies.
· Ensure an integrated and cost efficient approach, as well as the application of all relevant UN rules and regulations to the UN common system issues related to Common Premises and Services.
· Based on the approved work plan and budget, initiate payments from the common services account, monitor budget and prepare regular financial reports to the Resident Coordinator and the Agencies resident in the common premises, on the use of funds.
· In close coordination with IOMG, manage all Common Areas in the Common premises including: the Parking Lot, UN Agency Conference Room, Security Guards Posts, electricity and water supply facilities and equipment (including electricity generator, storage containers etc). Also, manage air conditioning of common areas, waste removal, sewerage system, grounds maintenance, up keep of buildings.
· Maintain an inventory of all items in the Supply Containers.
3. Ensure proper human and financial resources management related to the common services, including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs, cost adjustments and preparation of invoices.
· Daily monitoring the work of cost-shared Common Premises personnel, which includes Cleaners, Gardener, grounds maintenance, security etc.
· Liaise with UNDP General Administration Unit to ensure coordination of actions regarding Common Services support personnel, such as Cleaners, Gardener, Maintenance Manager and Maintenance Assistant, Helper, Security Guards.
· Responsible for expendable and non-expendable property located in the Common premises and preparation of the inventory report.
· Conduct or coordinate joint training programmes for the UN staff in the UN building, related to commons services or premises.
· Preparation of Requests for Purchase orders and Contracts for common-services related issues, filling the Vendor Form for vendor creation in Atlas.
· Preparation of 3 monthly reports to IOMG:
· CS account financial report showing actual costs against budget and statement of balances per agency.
· Maintenance report – all works done in prior month.
· UN Clinic report – fees collected each month.
· Preparation of Common Premises invoices.
4. Liaise with the Government officials on technical issues related to the Common premises.
1. Other duties as assigned.
Impact of Results
The key results have a direct impact on the efficient and smooth management of the UN Common Premises. Safety and security of staff is dependant to a large extent on a well maintained and safe working environment. Efficient and effective operations require functional office space maintained to high standards.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNs mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Be aware of the UN principles and standards applicable to Common Premises
q Provides helpful feedback and advice to others in the office
Development and Operational Effectiveness
q Demonstrates excellent planning and co-ordination skills to ensure smooth running of all UN Building facilities, utilities, machinery and services to all UN Agencies in the Common premises , to be carried out in an efficient and economic manner.
q Good negotiation skills to be able to deal with a variety of contractors, suppliers and vendors.
q Excellent supervisory and communications skills with a wide variety of activities, and several out-sourced services
q Excellent knowledge and understanding of the physical aspects of the office: security, cleaning, maintenance, renovation, overseeing contractual services providers.
q Knowledge of budgeting and inventory management, and possess drafting skills i.e., letters, contracts, reports, etc.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Responds positively to critical feedback and differing points of views
Minimum qualifications:
Education:
Bachelors Degree in Business, Public Administration, Finance, development, governmental sector, other professional or equivalent.
Experience:
2 years of experience in administration, government, NGO/CSO, private business or equivalent.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Common Premises Manager
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the direct supervision of the DCD and in overall coordination with the Integrated Operations Managers Group (IOMG), the Common Premises Manager will be responsible for managing all activities related to Common Premises and Services.
The incumbent of the position will conduct work in accordance with the approved workplan and budget for the Common Premises, approved by UN Heads of Agencies. The CP Manager will report on progress at IOMG meetings and on other occasions as requested.
Summary of Key Functions:
q Support DCD and IOMG Team on all aspects of occupancy and use of Common Premises and Services
q Manage all Common Areas in the UN Building and adjacent territory
q Ensure proper human and financial resources management including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs
q Liaise with the Government officials on the issues related to provision of utilities, communications, etc
1. Support the IOMG on all aspects of occupancy and use of Common Premises and Services:
· Prepare assessment of needs of UN Agencies, collect proposals, prepare annual Common Premises/Services work plan, and a draft annual budget for its implementation, disseminate for discussion, incorporate comments and approve with the UN agencies occupying space in the building.
· Liaise with all UN Agencies, Funds, Programmes and projects in the UN Building, to seek their views. Prepare needs assessment for the UN Agencies’ and collect proposals, if any, for further investigation and presentation to the IOMG.
· Liaise closely with the UNDP Filed Security Associate to ensure consistency in the management of security related services and UN Common Services in the Common premises; liaise closely with UNDP Filed Security Associate regarding infrastructure needed for compliance with the MOSS requirements and for the security staff to properly perform their functions.
2. Manage all Common Areas in the UN Building and adjacent territory
· Facilitate implementation of the work plan within the time limits proposed and as approved by IOMG and Heads of Agencies.
· Ensure an integrated and cost efficient approach, as well as the application of all relevant UN rules and regulations to the UN common system issues related to Common Premises and Services.
· Based on the approved work plan and budget, initiate payments from the common services account, monitor budget and prepare regular financial reports to the Resident Coordinator and the Agencies resident in the common premises, on the use of funds.
· In close coordination with IOMG, manage all Common Areas in the Common premises including: the Parking Lot, UN Agency Conference Room, Security Guards Posts, electricity and water supply facilities and equipment (including electricity generator, storage containers etc). Also, manage air conditioning of common areas, waste removal, sewerage system, grounds maintenance, up keep of buildings.
· Maintain an inventory of all items in the Supply Containers.
3. Ensure proper human and financial resources management related to the common services, including planning of the available resources, forecasting of needs and cost efficient proposals on how to cover administrative costs, cost adjustments and preparation of invoices.
· Daily monitoring the work of cost-shared Common Premises personnel, which includes Cleaners, Gardener, grounds maintenance, security etc.
· Liaise with UNDP General Administration Unit to ensure coordination of actions regarding Common Services support personnel, such as Cleaners, Gardener, Maintenance Manager and Maintenance Assistant, Helper, Security Guards.
· Responsible for expendable and non-expendable property located in the Common premises and preparation of the inventory report.
· Conduct or coordinate joint training programmes for the UN staff in the UN building, related to commons services or premises.
· Preparation of Requests for Purchase orders and Contracts for common-services related issues, filling the Vendor Form for vendor creation in Atlas.
· Preparation of 3 monthly reports to IOMG:
· CS account financial report showing actual costs against budget and statement of balances per agency.
· Maintenance report – all works done in prior month.
· UN Clinic report – fees collected each month.
· Preparation of Common Premises invoices.
4. Liaise with the Government officials on technical issues related to the Common premises.
1. Other duties as assigned.
Impact of Results
The key results have a direct impact on the efficient and smooth management of the UN Common Premises. Safety and security of staff is dependant to a large extent on a well maintained and safe working environment. Efficient and effective operations require functional office space maintained to high standards.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNs mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Be aware of the UN principles and standards applicable to Common Premises
q Provides helpful feedback and advice to others in the office
Development and Operational Effectiveness
q Demonstrates excellent planning and co-ordination skills to ensure smooth running of all UN Building facilities, utilities, machinery and services to all UN Agencies in the Common premises , to be carried out in an efficient and economic manner.
q Good negotiation skills to be able to deal with a variety of contractors, suppliers and vendors.
q Excellent supervisory and communications skills with a wide variety of activities, and several out-sourced services
q Excellent knowledge and understanding of the physical aspects of the office: security, cleaning, maintenance, renovation, overseeing contractual services providers.
q Knowledge of budgeting and inventory management, and possess drafting skills i.e., letters, contracts, reports, etc.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Responds positively to critical feedback and differing points of views
Minimum qualifications:
Education:
Bachelors Degree in Business, Public Administration, Finance, development, governmental sector, other professional or equivalent.
Experience:
2 years of experience in administration, government, NGO/CSO, private business or equivalent.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Procurement Associate
Vacancy Announcement
Position title : Procurement Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Country Office (CO). The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Summary of Key Functions:
q Implementation of operational strategies
q Organization of procurement processes
q Implementation of sourcing strategy
q Control of assets
q Provision of logistical services
q Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of the operational strategies focusing on achievement of the following results:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
q Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
2. Organizes procurement processes for CO, projects and at the request of other Agencies focusing on achievement of the following results:
q Preparation of procurement plans for the office and projects and their implementation monitoring.
q Organization of procurement processes including preparation and conduct of Request for Quotations (RFQs), Invitations to Bid (ITBs) or Requests for Proposals (RFPs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
q Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas.
q Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
q Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Presentation of reports on procurement in the CO.
q Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
q Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy focusing on achievement of the following result:
q Development update of the rosters of suppliers, implementation of supplier selection and evaluation.
4. Ensures proper control of CO Assets focusing on achievement of the following result:
q Preparation of inventory reports.
q Implementation of Inventory and physical verification control in the CO and projects.
5. Ensures organization of logistical services focusing on achievement of the following results:
q Organization of travel including purchase of tickets, daily per diem calculation, purchase order preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
q Timely conducted daily per diem (Daily Subsistence Allowance or DSA), Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on Procurement.
q Synthesis of lessons learnt and best practices in Procurement.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
q Shares knowledge and experience
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
q Sound knowledge of financial rules and regulations
q Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change
q Responds positively to feedback and differing points of view
UNDP Procurement Certification programme
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required but an advantage:
specialized training in procurement. University Degree in Business or Public Administration or similar subject.
Experience:
Required:
6 years of progressively responsible administrative or similar experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Not required but an advantage:
knowledge of automated procurement systems, experience in handling of web based management systems.
Language Requirements:
Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Procurement Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Operation Unit
Organizational Context:
Under the guidance and supervision of the Procurement Analyst, the Procurement Associate ensures execution of transparent and efficient procurement services and processes in Country Office (CO). The Procurement Associate promotes a client-focused, quality and results- oriented approach in the Unit.
The Procurement Associate can supervise clerical and support staff of the Procurement Unit. The Procurement Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex procurement-related issues and information exchange.
Summary of Key Functions:
q Implementation of operational strategies
q Organization of procurement processes
q Implementation of sourcing strategy
q Control of assets
q Provision of logistical services
q Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of the operational strategies focusing on achievement of the following results:
q Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
q Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.
2. Organizes procurement processes for CO, projects and at the request of other Agencies focusing on achievement of the following results:
q Preparation of procurement plans for the office and projects and their implementation monitoring.
q Organization of procurement processes including preparation and conduct of Request for Quotations (RFQs), Invitations to Bid (ITBs) or Requests for Proposals (RFPs), receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
q Preparation of Purchase orders and contracts in and outside Atlas, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Atlas. . Buyers profile in Atlas.
q Preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
q Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
q Presentation of reports on procurement in the CO.
q Preparation of cost-recovery bills in Atlas for the procurement services provided by UNDP to other Agencies.
q Implementation of joint procurement processes for the UN Agencies in line with the UN reform.
3. Ensures implementation of sourcing strategy focusing on achievement of the following result:
q Development update of the rosters of suppliers, implementation of supplier selection and evaluation.
4. Ensures proper control of CO Assets focusing on achievement of the following result:
q Preparation of inventory reports.
q Implementation of Inventory and physical verification control in the CO and projects.
5. Ensures organization of logistical services focusing on achievement of the following results:
q Organization of travel including purchase of tickets, daily per diem calculation, purchase order preparation; arrangement of shipments; vehicle maintenance; conference facilities arrangements.
q Timely conducted daily per diem (Daily Subsistence Allowance or DSA), Travel Agencies, vehicle maintenance, hotel and conference facilities surveys.
6. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on Procurement.
q Synthesis of lessons learnt and best practices in Procurement.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall execution of the CO procurement services and success in implementation of operational strategies. Accurate analysis and presentation of procurement information, duly organized procurement processes ensure client satisfaction and overall timely delivery of UNDP programmes and projects.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
Knowledge Management and Learning
q Shares knowledge and experience
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized activities related to contract, asset and procurement management, including organization and conduct of procurement processes, implementation of contract and sourcing strategies, reporting, control of assets
q Sound knowledge of financial rules and regulations
q Ability to provide input to business processes re-engineering, implementation of new system.
Leadership and Self-Management
q Focuses on result for the client
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change
q Responds positively to feedback and differing points of view
UNDP Procurement Certification programme
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required but an advantage:
specialized training in procurement. University Degree in Business or Public Administration or similar subject.
Experience:
Required:
6 years of progressively responsible administrative or similar experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc)
Not required but an advantage:
knowledge of automated procurement systems, experience in handling of web based management systems.
Language Requirements:
Tetum and English. Indonesian or Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Communications Analyst
Vacancy Announcement
Position title : Communications Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Media Unit
Organizational Context:
Under the guidance and direct supervision of the UNV Communications Specialist, the Communications Analyst in a medium size of large office implements the corporate communications strategy, as well as provides inputs to the design, management and implementation of the Country Office (CO) communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for UNDP.
The Communications Analyst may supervise and lead the communications staff of the country office and maintains a regular working relationship with the Regional Communications Manager. The Communications Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Government officials, international and local media, subject matter experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.
A communications strategy tightly linked to program priorities helps position the CO in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.
Summary of Key Functions:
Planning and design of internal and external strategies for communications and outreach
q Implementation of the publications strategy and plan
q Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system
q Support to business development
q Facilitation of knowledge building and knowledge sharing
q Effective management of the Communications Office and supervision of Communications staff
1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
q Preparation and conduct of communications needs assessments for the CO (projects, country programme and corporate change initiatives, etc)
q Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
q Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNDP’s development programme during programme formulations.
2. Ensures implementation of the CO publications strategy and plan focusing on the achievement of the following results:
q Implementation of the CO publications strategy and plan, based on the corporate publications policy.
q Identification of storylines for publications and drafting of substantive articles contributing to debates on key development issues.
q Coordination and management of CO publication activities, such as content management, norms for publishing, design, etc.
q Contact with printers and other suppliers to ensure production and ensure publications dissemination.
3. Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
q Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the Information and Communications Technology (ICT) staff.
q Preparation of the content for the web sites to ensure consistency of the materials.
4. Supports the business development focusing on achievement of the following results:
Launches and campaigns
q Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other.
q Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
q Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.
Outreach
q Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
q Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
q Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.)
q Ensured access for journalists to subject matter experts.
q Drafting/production of regular newsletter to donors.
q Preparation of donor reports, civic education and community awareness where appropriate to support projects
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
q Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
q Provision of training, consultancy and advice to UNDP staff on communications for development
Impact of Results
The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies, as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Advocates and promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP Practice Areas
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Develops deep knowledge in Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to implement communications and publications strategies
q Ability to advocate effectively
q Communicates sensitively and effectively across different constituencies
q Demonstrates excellent ability to write and communicate orally with accuracy and professionalism
q Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data
q Demonstrates strong IT skills
Management and Leadership:
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Builds strong relationships with clients and external actors
Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor degree in media relations, journalism, publishing or similar subject. Master degree an advantage.
Experience:
4 years of relevant experience in media, public relations, communications, advocacy or similar field. Previous experience with a multilateral or international organization is an advantage. Experience in the usage of computers and office software packages. Good knowledge and experience in handling of web-based management systems is an advantage.
Language Requirements:
Tetum and English. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Communications Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Media Unit
Organizational Context:
Under the guidance and direct supervision of the UNV Communications Specialist, the Communications Analyst in a medium size of large office implements the corporate communications strategy, as well as provides inputs to the design, management and implementation of the Country Office (CO) communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for UNDP.
The Communications Analyst may supervise and lead the communications staff of the country office and maintains a regular working relationship with the Regional Communications Manager. The Communications Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Government officials, international and local media, subject matter experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.
A communications strategy tightly linked to program priorities helps position the CO in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.
Summary of Key Functions:
Planning and design of internal and external strategies for communications and outreach
q Implementation of the publications strategy and plan
q Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system
q Support to business development
q Facilitation of knowledge building and knowledge sharing
q Effective management of the Communications Office and supervision of Communications staff
1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
q Preparation and conduct of communications needs assessments for the CO (projects, country programme and corporate change initiatives, etc)
q Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
q Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNDP’s development programme during programme formulations.
2. Ensures implementation of the CO publications strategy and plan focusing on the achievement of the following results:
q Implementation of the CO publications strategy and plan, based on the corporate publications policy.
q Identification of storylines for publications and drafting of substantive articles contributing to debates on key development issues.
q Coordination and management of CO publication activities, such as content management, norms for publishing, design, etc.
q Contact with printers and other suppliers to ensure production and ensure publications dissemination.
3. Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
q Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the Information and Communications Technology (ICT) staff.
q Preparation of the content for the web sites to ensure consistency of the materials.
4. Supports the business development focusing on achievement of the following results:
Launches and campaigns
q Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other.
q Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
q Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.
Outreach
q Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
q Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
q Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.)
q Ensured access for journalists to subject matter experts.
q Drafting/production of regular newsletter to donors.
q Preparation of donor reports, civic education and community awareness where appropriate to support projects
5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
q Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
q Provision of training, consultancy and advice to UNDP staff on communications for development
Impact of Results
The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies, as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Advocates and promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP Practice Areas
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Develops deep knowledge in Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to implement communications and publications strategies
q Ability to advocate effectively
q Communicates sensitively and effectively across different constituencies
q Demonstrates excellent ability to write and communicate orally with accuracy and professionalism
q Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data
q Demonstrates strong IT skills
Management and Leadership:
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Builds strong relationships with clients and external actors
Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor degree in media relations, journalism, publishing or similar subject. Master degree an advantage.
Experience:
4 years of relevant experience in media, public relations, communications, advocacy or similar field. Previous experience with a multilateral or international organization is an advantage. Experience in the usage of computers and office software packages. Good knowledge and experience in handling of web-based management systems is an advantage.
Language Requirements:
Tetum and English. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
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