Vacancy Announcements
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD) the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
q Implementation of programme strategies
q Management of the Country office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and contributes to UNDP programming planning and management tools (Country Programme Action Plan etc).
q Identification of areas for support and interventions within the thematic/sectoral areas assigned.
q CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Works to achieving the results defined in UNDP workplan, using UNDP systems such as Results Based Management system and the Balanced Score Card..
q Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
q Initiation of a project, presentation of the project to Local Project Approval Committee, entering project into UNDP’s on line business system Atlas, finalization of contribution agreement; determination of required revisions; budget revision and closure of projects in Atlas system as required. Approves requests for goods and services and / or payments as directed, participates in recruitment processes for projects.
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Follow up on audit recommendations. All exceptions are timely reported.
q Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
q Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
q Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
q Sound contributions to knowledge networks and communities of practice.
q Organization of trainings for the operations/ projects staff on programme issues.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management and reporting
q Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
q Good knowledge of the Results Management Guide and Toolkit
q Strong IT skills
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
4 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
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Vacancy Announcement
Position title : Programme Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the overall guidance of the ACD, the Programme Associate ensures effective delivery of the Country Office (CO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
q Support to formulation of programme strategies and implementation of the Country Programme Action Plan
q Support to management of the CO programme
q Administrative support to the Programme Unit
q Support to resource mobilization
q Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
q Collection, analysis and presentation of background information for preparation of UNDP work planning tools (Country Programme Action Plan etc), effective application of UNDP systems including Results Based Management tools and establishment of management targets.
q Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
q Creation of a project in Atlas (UNDP on line system), preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and closure of project as required.
q Provision of guidance to the executing agencies on routine implementation of projects.
q Presentation of information for audit of projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
q Review of projects Financial Reports; preparation of payments for development projects.
q Compliance with UNDP rules, internal controls etc.
q Timely corrective actions where payments delayed to technical issues (budget error etc).
q Creation of requests for goods and services in Atlas for development projects, register of goods receipt in Atlas.
q Checking availability of budget before making payment.
4. Supports resource mobilization focusing on achievement of the following results:
q Analysis of information on donors, preparation of donor’s profile.
q Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on programme.
q Synthesis of lessons learnt and best practices in programme.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
q Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
q Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
q Focuses on result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required, but an advantage: Accounting and Finance qualifications or Bachelor / Masters Degree in development, economics, political, social sciences, business administration or related field.
Experience:
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in English and Tetum. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
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