HR Analyst

Vacancy Announcement


Position title : HR Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-A
Organizational Unit : UNDP, Operation Unit


Organizational Context:
Under the overall guidance of Deputy Country Director and direct supervision of the Head of Human Resources, the HR Analyst ensures effective delivery of HR services. He/she interprets and applies HR policies, rules and regulations, implements internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst works in close collaboration with the programme, operations and project teams in the Country Office (CO) and UNDP HQ staff ensuring successful performance in HR management.

The HR Analyst will also have a special responsibility to perform the task of Learning Manager as the Head of Human Resources instructs. This entail managing a programme designed to empower and promote the skills, education abilities and career prospects of Timorese national staff.

Implementation of HR strategies and policies
· Effective HR management
· Staff performance management and career development
· Conduct of UN-related surveys
· Facilitation of knowledge building and knowledge sharing

1. Provides support to the implementation of HR strategies and policies focusing on achievement of the following results:
· Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, analysis of parameters in support of proper design and functioning of the HR management system.
· HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management
· Analysis and elaboration of proposals on the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
· Leadership in learning issues and in empowerment of national staff and their skills, education, abilities and career prospects.

2. Provides support to effective human resources management focusing on achievement of the following results:
· Management of recruitment processes including job descriptions, vacancy announcement, screening of candidates, organization and participation in the interview panels.
· Preliminary review of submissions to the Local Appointment and Promotion Board (LAPB).
· Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.
· Management of International staff entitlements and position funding delegated to the HR Unit.
· Development and management of rosters.

3. Provides support to proper staff performance management and career development focusing on achievement of the following results:
· Analysis of requirements and elaboration of the protocol for performance appraisal process, facilitation of the process.
· Active participation in the CO learning team
· Elaboration of proposals on and implementation of strategic staffing policies in line with career development.

4. Ensures conduct of UN and UNDP-related surveys focusing on achievement of the following results:
· Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys in coordination with the supervisor.

5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Participation in the organization and conduct of training for operations/ programme staff on HR issues.
· Synthesis of lessons learned and best practices in HR.
· Sound contributions to knowledge networks and communities of practice.


Impact of Results

The key results have an impact on the overall CO efficiency in human resources management and success in introduction and implementation of HR strategies and policies. Accurate analysis, reporting, proposals on systems enhancement strengthen UNDP credibility of UNDP as an effective and efficient organization in the HR sector.


Competencies and Critical Success Factors

Corporate Competencies:

· Demonstrates integrity by modeling the UN’s values and ethical standards
· Promotes the vision, mission, and strategic goals of UNDP
· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning
· Shares knowledge and experience and contributes to UNDP practice areas
· Develops deep understanding in HR Management
· Promotes a learning environment in the office
· Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
· Ability to provide analytical inputs to strategic planning, results-based management and reporting
· Ability to lead recruitment, contracts management, performance appraisal, career development management, , maintain high staff morale

· Ability to make the analysis of requirements and parameters provided in support of HR processes in the CO
· Strong IT skills, knowledge of Atlas
· Ability to implement new systems (business side) and affect staff behavioral/ attitudinal change

Management and Leadership
· Focuses on impact and result for the client
· Leads teams effectively and shows conflict resolution skills
· Consistently approaches work with energy and a positive, constructive attitude
· Demonstrates strong oral and written communication skills
· Remains calm, in control and good humored even under pressure
· Demonstrates openness to change and ability to manage complexities
· Responds positively to critical feedback
· Solicits feedback from staff about the impact of his/her own behavior

Recruitment Qualifications

Education:

Bachelors Degree or equivalent in HR, Business Administration, Public Administration or related field. Masters Degree an advantage.

Experience:

2 years of relevant experience in providing HR advisory services and/or managing staff and operational systems, or working in project, NGO, governmental sector or similar work experience. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.

Language Requirements:

Fluency in Tetum and English. Indonesian or Portuguese an advantage.

Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:


Human Resources Unit


UNDP Dili,


UN House Caicoli Street,


Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534

The deadline for submitting applications is 18 September 2010

Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.