East Timor Justice Sector Support Facility
PROJECT OFFICER – Prison Leadership Program
GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility
We are seeking a Project Officer to work with the Prison Leadership Program
Timorese and non – Timorese applicants residing in Timor Leste are encouraged to apply
Instructions for Applicants
All applications are screened for compliance upon receipt. Only those applications that comply with all instructions and include a completed Application Cover Sheet (see below) will be forwarded to the staff responsible for technical evaluation.
Please contact Tony Ku via email on: Tony.Ku@grm.tl or +670 331 2207 if you have any questions.
Please submit with your application by November 30th, 2010 to: Tony.Ku@grm.tl or Justice Facility Office Bairro De Villa Verde.
Please provide the following document:
· A completed application coversheet, available below at the last page of this document, including an expected monthly salary ( US$ )
· Your curriculum vitae.
Applications can be in English, Portuguese, Tetun and should not contain any additional material.
Assessment
A panel will assess applications on the basis of technical merit and value for money.
Applications that are assessed by the panel as being technically suitable for the assignment will receive a financial assessment. Final scores will be weighted as follows:
♦ 80% for technical score
♦ 20% for financial score
The final score is calculated as follows:
(Lowest Price / Applicant’s Price x 20) + (Lowest Score/Applicants Score x 80).
Note that only those applications from candidates who are able to fulfil all the requirements of the position will be assessed financially.
Additionally, the successful candidate will be required to travel to Australia and must be available to do so.
A. TERMS OF REFERENCE
Project Officer, Prison Leadership Program
Reports to: HRM Adviser, Justice Facility
Primary counterparts Prison leadership program participants and Prison managers.
Duration 1 year fixed term
Location Based in the Justice Facility
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages). A high level of proficiency in written and spoken English and Tetun is required.
Responsibilities/tasks
Under the guidance and direction of the Human Resource Management Adviser, assist with the design, implementation, co-ordination, and administration of the Prison Leadership Program. Specifically,
· Develop and maintain effective working relationships with all key stakeholders .
· Co-ordinate travel arrangements for all personnel developing and participating in the Prison Leadership Program
· Co-ordinate English classes for program participants, including monitoring progress to ensure attendance and English competence is achieved.
· Provide administration and communications support for the design of the Leadership program
· Co-ordinate the program delivery with key counterparts in the Prison
· Work with Australian trainers to tailor and deliver the program to participants
· Support the design of a program monitoring and evaluation process.
· Undertake the program monitoring, evaluation and reporting requirements.
· Support the design of a cultural induction program for participants prior to commencing the program in Australia.
· Provide on-going care and support for all program participants to ensure effective cultural integration into Australian working environment.
B. SELECTION CRITERIA
Qualifications and Experience
· Experience working in a Human Resource, Training or Administration area.
· Experience or exposure working with the Prison system in Timor-Leste
· Understanding of capacity challenges in Public Service of Timor-Leste
Other Qualities/Competencies
· Spoken and written English language skills
· Proficiency in Tetun or Portugese language
· Experience/exposure to Australian culture and working environment
· Strong interpersonal communication skills, with the ability to communicate well with people from different cultures and backgrounds;
· Ability to be flexible and to identify a variety of solutions to issues that may arise;
· Ability to work as part of a team with a commitment and skills to resolve conflict in the workplace;
· Ability to maintain confidentiality in difficult working environments
Hilary Goode
Project Coordinator
GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com
Wednesday, November 24, 2010
Position: Security Investigator (Trainee Level)
The Embassy of the United States of America
The U.S. Embassy in Dili is seeking an individual for the position of Security Investigator in its Security Office located at Rua Praia dos Coqueiros – Comoro, Dili, Timor-Leste.
Position: Security Investigator (Trainee Level)
BASIC FUNCTION OF POSITION:
Incumbent Briefs and keeps the Regional Security Officer informed on police security and civil, criminal and court procedures of the host country. Trains the FSN (Foreign Service National) security staff in investigative techniques, development of personal interviews, and methods of improving liaison with local authorities. Conducts FSN recertification investigations for all FSN employees and maintains appropriate tracking and administrative files. Trains and assists the Local Guard Force Commander in local guard program management. Maintains and establishes liaison with the local police and provides for liaison continuity during RSO (Regional Security Officer) staff turnover. Is the focal point for police liaison for VIP protection for all VIP visits. In coordination with the RSO, reviews the Ambassador’s schedules to identify specific events and times where police assistance, protective coverage, surveillance detection coverage is appropriate. Personally conducts the most complex investigations generated by the RSO office, Diplomatic Security headquarters, other federal, state and local agencies, and other Embassies. These investigations include, but are not limited to: counter terrorist issues, counter intelligence issues; conflicting source testimony in suitability cases, immigration or consular fraud, passport and visa fraud, theft and pilferage of USG (United State Government) property, allegations of malfeasance, fiscal irregularities, threats, security incidents, break-ins, assaults and robberies. Organizes meetings for RSO, with high-ranking Timorese law enforcement and judicial authorities. Also assists in coordinating ILEA (International Law Enforcement Academy) training for Timorese government representatives.
QUALIFICATIONS REQUIRED:
1) Completion of secondary school; 2) At least two years of experience in investigations or industrial security field with military office, NGOs, police investigative office or private organizations is required 3 Level III (Good working knowledge) of English and host country language (Tetum) is required); 4) A working knowledge of the Foreign Affairs Manual pertaining to security and the Bureau of Diplomatic Security. A working knowledge of documentary sources of information and familiarity with local laws pertaining to marriage, divorce, adoption, military service, etc. Must be familiar with civil and criminal procedures followed at various levels of civil and criminal courts in the host country and with certain local laws particularly those relating to marriage, divorce, adoption, legitimization, and military service; 5) Ability to maintain extensive contacts with officials of various local agencies. Ability to exercise initiative and resourcefulness in obtaining information or evidence. Ability to train and supervise the work of others and reports in precise English
WHO MAY APPLY: Local nationals or anyone with the required permits and documentation to legally seek employment in Timor-Leste.
HOW TO APPLY: Complete DS-174 (Universal Application for Employment). Application forms and detailed Position Description are available at the US. Embassy Rua Praia dos Coqueiros Dili, Timor-Leste. Applicants may also attach a resume or CV which contains the same information as required in form DS-174.
SUBMIT APPLICATION TO:
Human Resources Office, Attention: Recruitment American Embassy, Rua Praia dos Coqueiros Dili, Timor-Leste
E-mail: DiliHR2@State.gov or Fax: +670-3313206
DO NOT ATTACH PHOTO
CLOSING DATE FOR THE POSITION: December 7, 2010
The U.S. Embassy in Dili is seeking an individual for the position of Security Investigator in its Security Office located at Rua Praia dos Coqueiros – Comoro, Dili, Timor-Leste.
Position: Security Investigator (Trainee Level)
BASIC FUNCTION OF POSITION:
Incumbent Briefs and keeps the Regional Security Officer informed on police security and civil, criminal and court procedures of the host country. Trains the FSN (Foreign Service National) security staff in investigative techniques, development of personal interviews, and methods of improving liaison with local authorities. Conducts FSN recertification investigations for all FSN employees and maintains appropriate tracking and administrative files. Trains and assists the Local Guard Force Commander in local guard program management. Maintains and establishes liaison with the local police and provides for liaison continuity during RSO (Regional Security Officer) staff turnover. Is the focal point for police liaison for VIP protection for all VIP visits. In coordination with the RSO, reviews the Ambassador’s schedules to identify specific events and times where police assistance, protective coverage, surveillance detection coverage is appropriate. Personally conducts the most complex investigations generated by the RSO office, Diplomatic Security headquarters, other federal, state and local agencies, and other Embassies. These investigations include, but are not limited to: counter terrorist issues, counter intelligence issues; conflicting source testimony in suitability cases, immigration or consular fraud, passport and visa fraud, theft and pilferage of USG (United State Government) property, allegations of malfeasance, fiscal irregularities, threats, security incidents, break-ins, assaults and robberies. Organizes meetings for RSO, with high-ranking Timorese law enforcement and judicial authorities. Also assists in coordinating ILEA (International Law Enforcement Academy) training for Timorese government representatives.
QUALIFICATIONS REQUIRED:
1) Completion of secondary school; 2) At least two years of experience in investigations or industrial security field with military office, NGOs, police investigative office or private organizations is required 3 Level III (Good working knowledge) of English and host country language (Tetum) is required); 4) A working knowledge of the Foreign Affairs Manual pertaining to security and the Bureau of Diplomatic Security. A working knowledge of documentary sources of information and familiarity with local laws pertaining to marriage, divorce, adoption, military service, etc. Must be familiar with civil and criminal procedures followed at various levels of civil and criminal courts in the host country and with certain local laws particularly those relating to marriage, divorce, adoption, legitimization, and military service; 5) Ability to maintain extensive contacts with officials of various local agencies. Ability to exercise initiative and resourcefulness in obtaining information or evidence. Ability to train and supervise the work of others and reports in precise English
WHO MAY APPLY: Local nationals or anyone with the required permits and documentation to legally seek employment in Timor-Leste.
HOW TO APPLY: Complete DS-174 (Universal Application for Employment). Application forms and detailed Position Description are available at the US. Embassy Rua Praia dos Coqueiros Dili, Timor-Leste. Applicants may also attach a resume or CV which contains the same information as required in form DS-174.
SUBMIT APPLICATION TO:
Human Resources Office, Attention: Recruitment American Embassy, Rua Praia dos Coqueiros Dili, Timor-Leste
E-mail: DiliHR2@State.gov or Fax: +670-3313206
DO NOT ATTACH PHOTO
CLOSING DATE FOR THE POSITION: December 7, 2010
Finance Officer - Grants
East Timor Justice Sector Support Facility
Finance Officer - Grants
GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility
This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.
Instructions for Applicants
Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl
Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.
Applications should be in English and should not contain any additional material. Applications via email are preferred.
Please provide the following document:
· A completed application coversheet, available below at the last page of this document, including an expected monthly salary ( US$ )
· Your curriculum vitae.
Applications can be in English, Portuguese, Tetun and should not contain any additional material.
Assessment
A panel will assess applications on the basis of technical merit and value for money.
Applications that are assessed by the panel as being technically suitable for the assignment will receive a financial assessment. Final scores will be weighted as follows:
♦ 80% for technical score
♦ 20% for financial score
The final score is calculated as follows:
(Lowest Price / Applicant’s Price x 20) + (Lowest Score/Applicants Score x 80).
Note that only those applications from candidates who are able to fulfil all the requirements of the position will be assessed financially.
A. TERMS OF REFERENCE
Finance Officer, Grants
Reports to: Finance and Administration Manager
Primary counterparts NGO, Grant Recipients
Duration 1 year fixed term, with the possibility of extension to December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).
Under the overall support and direction of the Finance and Administration Manager undertake the following:
· Provide ongoing Financial Management advice to Civil Society Team Project Officers in the area of finance and grant procedure.
· Ensure grant administration is undertaken in a manner that is consistent with Justice Facility Grant Guidelines.
· Ensure activity implementers receive appropriate financial and administrative support, including timely transfers of activity operational funds.
· Ensure that payment to grant recipients is in line with agreed milestone schedule.
· Establish and maintain system to track grant milestone payment and provide monthly reconciliation.
· Conduct bank account reconciliation and internal audit of grant financial report.
· Assist Finance and Administration Manager in financial report training to grant recipient.
· Maintaining adequate electronic and hardcopy of grant financial records and other important document.
· Perform other duties as directed.
B. SELECTION CRITERIA
Qualifications and Experience
· Experience working in a Finance, with a focus on grant financial management;
· Experience in training or demonstrating to others good financial procedures;
· Understanding of financial practices example accountability and financial management;
· Sound understanding of working in civil society, especially in Timor Leste.
Other Qualities/Competencies
· Bachelor degree in finance, accounting, or equivalent is highly desirable;
· Proficient in Microsoft Office Software;
· Fluency in Tetun and Bahasa Indonesian is essential; good English skills are also important and Portuguese would be an advantage
· Strong interpersonal communication skills, with the ability to communicate well with people from diverse cultures and backgrounds;
· Ability to be flexible and to identify a variety of solutions to issues that may arise;
Hilary Goode
Project Coordinator
GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com
Finance Officer - Grants
GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility
This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.
Instructions for Applicants
Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl
Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.
Applications should be in English and should not contain any additional material. Applications via email are preferred.
Please provide the following document:
· A completed application coversheet, available below at the last page of this document, including an expected monthly salary ( US$ )
· Your curriculum vitae.
Applications can be in English, Portuguese, Tetun and should not contain any additional material.
Assessment
A panel will assess applications on the basis of technical merit and value for money.
Applications that are assessed by the panel as being technically suitable for the assignment will receive a financial assessment. Final scores will be weighted as follows:
♦ 80% for technical score
♦ 20% for financial score
The final score is calculated as follows:
(Lowest Price / Applicant’s Price x 20) + (Lowest Score/Applicants Score x 80).
Note that only those applications from candidates who are able to fulfil all the requirements of the position will be assessed financially.
A. TERMS OF REFERENCE
Finance Officer, Grants
Reports to: Finance and Administration Manager
Primary counterparts NGO, Grant Recipients
Duration 1 year fixed term, with the possibility of extension to December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).
Under the overall support and direction of the Finance and Administration Manager undertake the following:
· Provide ongoing Financial Management advice to Civil Society Team Project Officers in the area of finance and grant procedure.
· Ensure grant administration is undertaken in a manner that is consistent with Justice Facility Grant Guidelines.
· Ensure activity implementers receive appropriate financial and administrative support, including timely transfers of activity operational funds.
· Ensure that payment to grant recipients is in line with agreed milestone schedule.
· Establish and maintain system to track grant milestone payment and provide monthly reconciliation.
· Conduct bank account reconciliation and internal audit of grant financial report.
· Assist Finance and Administration Manager in financial report training to grant recipient.
· Maintaining adequate electronic and hardcopy of grant financial records and other important document.
· Perform other duties as directed.
B. SELECTION CRITERIA
Qualifications and Experience
· Experience working in a Finance, with a focus on grant financial management;
· Experience in training or demonstrating to others good financial procedures;
· Understanding of financial practices example accountability and financial management;
· Sound understanding of working in civil society, especially in Timor Leste.
Other Qualities/Competencies
· Bachelor degree in finance, accounting, or equivalent is highly desirable;
· Proficient in Microsoft Office Software;
· Fluency in Tetun and Bahasa Indonesian is essential; good English skills are also important and Portuguese would be an advantage
· Strong interpersonal communication skills, with the ability to communicate well with people from diverse cultures and backgrounds;
· Ability to be flexible and to identify a variety of solutions to issues that may arise;
Hilary Goode
Project Coordinator
GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com
National Adviser for Planning Secretariat
East Timor Justice Sector Support Facility
National Adviser for Planning Secretariat
GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility
This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.
Instructions for Applicants
Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl
Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.
Applications should be in English and should not contain any additional material. Applications via email are preferred.
A. TERMS OF REFERENCE
National Adviser fro Planning Secretariat
Reports to: Facility Manager
Primary counterparts Vice Minister of Justice, Director General of Justice, Justice Sector Institutional Heads, Planning Secretariat Staff.
Duration 12 months; with the possibility of extension until December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).
Background:
The Justice Sector Institutions, comprised by the Ministry of Justice, the Court, the Prosecution Service and the Public Defenders’ Office, and assisted greatly by national and international Civil Society organizations have produced the Justice Sector Strategic Plan (2010-2030). This Plan was approved by the Council of Coordination on 12 February 2010 and endorsed by the Council of Ministers on 31 March 2010.
Two mechanisms were proposed for the implementation of the Strategic Plan: first, the establishment of a planning secretariat to undertake coordination functions to ensure that the plan is consistently implemented by the justice institutions; second is the Access to Justice Dialogue Forum as a means to initiate ongoing discussions with stakeholders on issues that concern the development of the justice.
The Planning Secretariat has the following roles:
· Prepare the information; research, statistics and analysis, needed by the Council of Coordination (CoC) to make decisions on the implementation of projects and mechanisms under the Justice Sector Strategic Plan (Strategic Plan).
· Develop the Justice Sector Map in order to set out the coordinated approach to establishing new judicial districts and providing justice services.
· Manage and coordinate implementation of projects and mechanisms under the Strategic Plan.
· Monitor and evaluate progress and maintain communication on active projects with all relevant institutions and partners.
· Support the Administration and Finance Departments/Directorates in the respective justice institutions, during the annual and medium term planning and budgeting.
· Propose to the CoC a mechanism for alignment and coordination of international support to the justice sector and provide the CoC with accurate financial information on project implementation, including donor support where relevant.
· Organise the holding of bi-annual Access to Justice Dialogue Forums and manage public information tasks[1] as they relate to the Strategic Plan.
· Provide logistical assistance to the CoC and draft a Management calendar for the regular meetings of the CoC.
The National Adviser for Planning Secretariat will have the following responsibilities:
1. Provide technical support to the head of the Planning Secretariat, once appointed, to manage the office and its staff to undertake their responsibilities to fulfil the Planning Secretariat mandate and perform the role of Head of the Planning Secretariat until the position is filled;
2. Provide technical support to the Technical professional staff to undertake their duties as defined for the Planning Secretariat, including implementation of the monitoring information system (SIPE – Systema Implementasaun Planu Estrategiku) , which is critical for M&E and tracking and co-ordination of projects;
3. Ensure the Vice Minister and Director General remain up to date and supportive of agreed Facility priorities, support close relationships between senior stakeholders and Facility advisers and provide specific advice to the Facility on communication strategies
4. Ensure close co-operation with the Director and Head of the Planning Unit under the Directorate of the Administration and Finance to ensure full participation of national directors in the implementation of the Strategic Plan through the annual action planning and budget process;
5. Support the Office of the Director General to coordinate activities with development partners, including the National Priority Process;
6. Support the Integrated Information Management Systems Project, especially the creation and management of the User Coordination Group, linked to the Planning Secretariat;
7. Supervise the Facility’s Activity Liaison Office working within the Planning Secretariat on a day to day basis;
8. Support the Secretariat to prepare agendas and minutes for the Council of Coordination meeting and ensure agenda items are linked to the Strategic Plan;
9. Develop and implement a capacity development program for the planning secretariat staff, under the guidance of the Facility Human Resource and Capacity Development Adviser.
B. SELECTION CRITERIA
Qualifications and Experience
· Experience in supporting reform processes in Government, involving a range of stakeholders, ensuring Timorese leadership and input into planning and decision making.
· Experience in advocating for change in line with defined program objectives and work as part a cohesive team with other advisers and sector employees
· Strong management, leadership and communication skills, and the ability to build the capacity of others in these areas
· Sound understanding of the justice sector in Timor-Leste, with the ability to engage successfully at Ministerial and senior management level
· Good verbal and written language skills in Tetun, Portuguese and English, with Bahasa Indonesia an advantage
Other Qualities/Competencies
· Qualifications - a degree in law, management or social science is essential.
Salary will be consistent with National Adviser rates established by the Government of Timor-Leste and will be negotiated with the successful applicant commensurate with qualifications and experience.
Hilary Goode
Project Coordinator
GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com
National Adviser for Planning Secretariat
GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility
This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.
Instructions for Applicants
Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl
Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.
Applications should be in English and should not contain any additional material. Applications via email are preferred.
A. TERMS OF REFERENCE
National Adviser fro Planning Secretariat
Reports to: Facility Manager
Primary counterparts Vice Minister of Justice, Director General of Justice, Justice Sector Institutional Heads, Planning Secretariat Staff.
Duration 12 months; with the possibility of extension until December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).
Background:
The Justice Sector Institutions, comprised by the Ministry of Justice, the Court, the Prosecution Service and the Public Defenders’ Office, and assisted greatly by national and international Civil Society organizations have produced the Justice Sector Strategic Plan (2010-2030). This Plan was approved by the Council of Coordination on 12 February 2010 and endorsed by the Council of Ministers on 31 March 2010.
Two mechanisms were proposed for the implementation of the Strategic Plan: first, the establishment of a planning secretariat to undertake coordination functions to ensure that the plan is consistently implemented by the justice institutions; second is the Access to Justice Dialogue Forum as a means to initiate ongoing discussions with stakeholders on issues that concern the development of the justice.
The Planning Secretariat has the following roles:
· Prepare the information; research, statistics and analysis, needed by the Council of Coordination (CoC) to make decisions on the implementation of projects and mechanisms under the Justice Sector Strategic Plan (Strategic Plan).
· Develop the Justice Sector Map in order to set out the coordinated approach to establishing new judicial districts and providing justice services.
· Manage and coordinate implementation of projects and mechanisms under the Strategic Plan.
· Monitor and evaluate progress and maintain communication on active projects with all relevant institutions and partners.
· Support the Administration and Finance Departments/Directorates in the respective justice institutions, during the annual and medium term planning and budgeting.
· Propose to the CoC a mechanism for alignment and coordination of international support to the justice sector and provide the CoC with accurate financial information on project implementation, including donor support where relevant.
· Organise the holding of bi-annual Access to Justice Dialogue Forums and manage public information tasks[1] as they relate to the Strategic Plan.
· Provide logistical assistance to the CoC and draft a Management calendar for the regular meetings of the CoC.
The National Adviser for Planning Secretariat will have the following responsibilities:
1. Provide technical support to the head of the Planning Secretariat, once appointed, to manage the office and its staff to undertake their responsibilities to fulfil the Planning Secretariat mandate and perform the role of Head of the Planning Secretariat until the position is filled;
2. Provide technical support to the Technical professional staff to undertake their duties as defined for the Planning Secretariat, including implementation of the monitoring information system (SIPE – Systema Implementasaun Planu Estrategiku) , which is critical for M&E and tracking and co-ordination of projects;
3. Ensure the Vice Minister and Director General remain up to date and supportive of agreed Facility priorities, support close relationships between senior stakeholders and Facility advisers and provide specific advice to the Facility on communication strategies
4. Ensure close co-operation with the Director and Head of the Planning Unit under the Directorate of the Administration and Finance to ensure full participation of national directors in the implementation of the Strategic Plan through the annual action planning and budget process;
5. Support the Office of the Director General to coordinate activities with development partners, including the National Priority Process;
6. Support the Integrated Information Management Systems Project, especially the creation and management of the User Coordination Group, linked to the Planning Secretariat;
7. Supervise the Facility’s Activity Liaison Office working within the Planning Secretariat on a day to day basis;
8. Support the Secretariat to prepare agendas and minutes for the Council of Coordination meeting and ensure agenda items are linked to the Strategic Plan;
9. Develop and implement a capacity development program for the planning secretariat staff, under the guidance of the Facility Human Resource and Capacity Development Adviser.
B. SELECTION CRITERIA
Qualifications and Experience
· Experience in supporting reform processes in Government, involving a range of stakeholders, ensuring Timorese leadership and input into planning and decision making.
· Experience in advocating for change in line with defined program objectives and work as part a cohesive team with other advisers and sector employees
· Strong management, leadership and communication skills, and the ability to build the capacity of others in these areas
· Sound understanding of the justice sector in Timor-Leste, with the ability to engage successfully at Ministerial and senior management level
· Good verbal and written language skills in Tetun, Portuguese and English, with Bahasa Indonesia an advantage
Other Qualities/Competencies
· Qualifications - a degree in law, management or social science is essential.
Salary will be consistent with National Adviser rates established by the Government of Timor-Leste and will be negotiated with the successful applicant commensurate with qualifications and experience.
Hilary Goode
Project Coordinator
GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com
Technical Assistance in Rural Infrastructure in Liquiçá District
Bilateral cooperation framework with the Government of Timor-Leste (GoTL)
AGENCIA ESPAÑOLA DE COOPERACIÓN INTERNACIONAL PARA EL DESARROLLO (AECID)
Terms of Reference (ToR)
Technical Assistance in Rural Infrastructure in Liquiçá District
(Timor-Leste)
BACKGROUND
Timor-Leste is a very young country situated in the Polynesian islands, it shares a border with Indonesian West Timor; the country is 467 kilometers from west to east and in places up to 90 kilometers wide. The climate is hot and humid and temperatures range between 34ºC in summer and 24ºC in winter. The character of Timor-Leste's vegetation reflects the islands' position between tropical Indonesia and the dry North West Australia.
Liquiçá is a district situated on the north coast about 28 km west of the capital, Dili, and has three sub-districts Liquiçá, Bazartete and Maubara. It is composed of 23 villages, and has an area of 543 km2. Liquiçá has a potential for agriculture, fishing, trading and tourism and industrial development and has many resources inside of Liquiçá. On the other hand, Liquiçá has poor infrastructure due to recent conflicts and environmental conditions.
Liquiçá has the following infrastructure characteristics:
1. Roads: Liquiçá has the main of road that connecting to Dili capital with Indonesia. The road network is about 300km long and the main road near to the coast and has bad or good condition depending on the season. There are other roads that connect with the sucos. About 40% of the population lives along or near the main road, the other 60% lives in scattered villages in the hills with poor road access. These are in poor condition and need serious repair and rehabilitation. The access for these roads is cut in the rainy season raising transport costs, limiting the access of the more vulnerable population to the local markets for to sale of their produce, the purchase of consumer goods and opportunities for off-farm employment.
2. Water supply: The most sustainable water source was destroyed during the 1999 violence; accordingly, the water supply amount was reduced to about 40% of the total demand. People spend a considerable amount of time fetching water, time which could be spent in other more productive activities. In addition, there are several waterborne diseases which reduce human resource productivity in rural areas. So, Liquiçá needs to rehabilitate the water supply system for the agriculture uses and the households.
3. Agricultural infrastructure: The economy of Liquiçá depends mainly on agricultural activities, but, this requires more technology and support to develop infrastructure such as terraces and water channels for improving productivity. The water channel network was destroyed by environmental conditions and a lack of maintenance.
1. PROJECT DESCRIPTION
The intervention framework of the Rural Development Project in Liquiçá II (RDPL II) comes from the vision of rural development under a territorial approach, which includes a coordinated participatory process which aims to improve the quality of life of the inhabitants in the rural area.
The territorial approach is based in the strengthening of a territorial identity through a value enhancement strategy of the endogenous resources, based on the identification and coordination of different groups or persons who are interested in the social, cultural and economic development of the territory.
The objective is to develop a common rural development strategy, creating the basis for the productive transformation of the territory (Liquiçá District), promoting partnership and civil society participation through a Rural Development Commission to guarantee the sustainability of the projects.
An appropriate methodology for development of the territorial strategy should follow, in theory, the following steps: selection and identification of the territory; definition and analysis of the territorial capital (natural, human, social, cultural, economical, physical capitals); development of the territorial strategy; and creation of a collective dynamics around such a strategy; and the strengthening of local institutions focused on the implementation of an inclusive development strategy.
This project aims to create a platform for interaction between actors with the aim of strengthening the social fabric of the territory, hence promoting participatory processes in which international staff supervision begins, in a second phase, to act as facilitators rather than an executing agency.
The overall objective of the project is to reduce poverty levels in rural areas in Liquiçá through the social organization of the territory and introducing a gender equity approach. While the specific objective is to improve income levels and facilitate social cohesion in the district of Liquiçá, the establishment of a Rural Development Commission may also serve as institutional platform to enhance competitiveness of the territory. This may be achieved through the promotion of private initiatives, improving rural infrastructure, encouraging the participation of women, youth and organized groups and taking into account the conservation of the environment.
Furthermore, the project budget has been designed primarily for two programs of implementation, one encourages private initiatives, and the other seeks to improve rural infrastructure and services in order to enhance productivity, facilitate access to markets and social cohesion of the territory.
2. PURPOSE OF THE TECHNICAL ASSISTANCE
One primary outcome of this project is to prompt efforts to improve rural infrastructure and services in order to enhance productivity, facilitate access to markets and improve social cohesion within the territory. In this sense the RDPL II is seeking an international civil engineer to provide technical assistance. The purpose of this consultancy is to give professional support to RDPL II staff for a duration of one year; to coordinate all aspects of infrastructure development activities including conducting monitoring of the interventions in rural roads, agricultural infrastructure, water and sanitation infrastructure provision, rehabilitations works, heritage reconstruction, and other construction related activities in close coordination with the community.
Other duties of the technical assistant include contract management; technology transfer; capacity building for the management of rural infrastructure projects with a participatory base; and the preparation of training on infrastructure maintenance for community members in Liquiçá District. The consultant will need to have work experience in tropical and rural areas,
1. SPECIFIC DUTIES AND RESPONSIBILITIES
The assistant will carry out the following duties and responsibilities:
4.1. Construction Assistance and Monitoring:
* Provide technical advice and support in planning and budgeting of construction activities for the RDPL II team.
* Conduct regular site visits, oversee and provide technical instructions and guidance to the staff and/or construction enterprises in infrastructure activities (roads rehabilitation, rebuilds, water and sanitation construction, etc)
* Provide technical recommendations on problems encountered at the construction sites.
* Provide support and guidance to community and the government counterparts who are responsible for system maintenance in order to strengthen community participation and ensure abidance by environmental standards.
* Identify problems and propose remedial actions to accelerate/improve program delivery.
* Undertake work in accordance with construction standards and safety measures and follow-up on government certification of each project.
4.2. Contract Management:
* Understand the scope and critical elements of approved or proposed projects including but not limited to: financial, geographical, technical, project sequence, logistical, manpower and safety requirements, providing advice and support to other functions in areas of expertise
* Design and establish a schedule and initiate activities related to infrastructure as per the Liquiçá District Strategic Plan.
* Coordinate all aspects of infrastructure provision for RDPL II, including contract management and monitoring of constructions enterprise activities.
* Work closely with the district administrator, directors of Ministries in Liquiçá, sucos chiefs and other partners in ensuring government participation. Coordinate RDPL II activities with other planned infrastructure activities in Liquiçá made by other institutions.
* Ensure that bills of quantities prepared for all enterprises are in accordance with the technical specifications and estimates provided.
* Prepare and organize logistical issues in relation to the various aspects of construction, i.e. procurements, delivery, distribution of materials and other resources etc. under the project in accordance with the work schedule
4.3. Capacity Building:
* Build capacity of community groups, partners and RDPL II staff on technical monitoring of infrastructure activities.
* Build capacity of community groups, representatives of the local government, or representatives of other organizations in maintenance of infrastructure.
* Prepare training packages specifically designed according to the characteristics of communities, local governments or other organizations, to increase the capacities and to carry out works and infrastructure projects and rural services.
4.4. Reporting and Administration:
* Prepare, organize and analyze communications, progress activity reports, and financial documentation in relation to the activities in construction activities, and regular reporting to the Program Coordinator.
* Participate in meetings with partners and other RDPL II stakeholders.
* Prepare presentations, when required, of both proposed and ongoing work for approval by Program and Operations management, using visual aids such as bar charts, critical path analysis, and network and diagrams procedures
* Provide interpretation/translation into English or Tetun/Portuguese as required for the relevant documents on infrastructure issues.
1. EXPECTED BACKGROUND AND EXPERIENCE
Advanced university Degree in civil engineering, construction engineering, architecture or other relevant technical areas.
Minimum 5 years of professional experience in the field of design, engineering and construction, preferably in rural tropical zones with difficult access.
Minimum 3 years of experience associated with construction work: organizing community groups; capacity building & training on both technical and institution building aspects
Good technical knowledge of construction methods, sequence of events, logistics and other factors that will impact the development, progress and safe completion of individual and multiple projects.
Experience in monitoring schedules for multiple, simultaneous projects
* Experience in reporting under a logical framework method, in critical path analysis, and network and diagrams procedures.
Experience in conducting trainings, and in capacity building for different local groups.
* Experience in use the Windows tools, and other software necessary for the assistance.
Fluency in English and knowledge of Spanish/Portuguese, both written and oral is a requirement.
* License to drive a car and/or motorbike
1. REQUIRED SKILLS
Aptitude or Personality Requirements
* Ability to work productively in a multi-cultural environment; good health and willingness and ability to work under a multidisciplinary team/approach
* Commitment to participation of key stakeholders
* Ability to integrate activities with the RDPL II coordination and technical team
* Facilitation and negotiation skills
* Good understanding of development issues with emphasis on participation and sustainability
* Ability for to work under pressure
Communications skills
* Excellent report writing and reporting skills
* Ability to learn local languages
* Patience and understanding at working with local community groups
Other skills
* Ability to travel and live in locations with difficult conditions
1. CONDITIONS
Duty Station: The position is based in Liquiçá district (Timor-Leste), with travel to the sub-districts and communities required.
Duration: The duration for the contract is 12 months. Starting at third week of January 2011
Direct supervisor: Rural Development Project in Liquiçá II Project Coordinator
The total agreed price for the all services as assistance constituting the purpose of the contract is fixed at: 40.800,00 (Forty thousand eight hundred 00/100 U.S. Dollars) as follows:
* The quantity of 33.800 USD as Technical Assistance service total salary.
* The quantity of 7.000 USD for preparing training packages.
The modality of payment will be monthly (3.400 U.S. Dollars per month)
All the expenses related to the travel, accommodation, transportation, insurance and visas will be fully covered by the assistant.
7. DEADLINE AND SUBMISSIONS OF CVS
The deadline for submission of CV´s is 3rd December 2010 at 23:59 hrs. in Timor Leste (UTC+9:00).
Interested candidates should submit their Application Letter and CV with two references by email to:
Ms. Beatriz Marciel – RDPL II Project Administrator
beatriz.marciel@fundacionetea.org
With cc. to Ms. Zeidy Edith Chunga Liu – RDPL II Project Manager
zeidy.chunga@fundacionetea.org
The work is expected to start in third week of January 2011.
Short listed applications will be contacted for interview by Skype.
AGENCIA ESPAÑOLA DE COOPERACIÓN INTERNACIONAL PARA EL DESARROLLO (AECID)
Terms of Reference (ToR)
Technical Assistance in Rural Infrastructure in Liquiçá District
(Timor-Leste)
BACKGROUND
Timor-Leste is a very young country situated in the Polynesian islands, it shares a border with Indonesian West Timor; the country is 467 kilometers from west to east and in places up to 90 kilometers wide. The climate is hot and humid and temperatures range between 34ºC in summer and 24ºC in winter. The character of Timor-Leste's vegetation reflects the islands' position between tropical Indonesia and the dry North West Australia.
Liquiçá is a district situated on the north coast about 28 km west of the capital, Dili, and has three sub-districts Liquiçá, Bazartete and Maubara. It is composed of 23 villages, and has an area of 543 km2. Liquiçá has a potential for agriculture, fishing, trading and tourism and industrial development and has many resources inside of Liquiçá. On the other hand, Liquiçá has poor infrastructure due to recent conflicts and environmental conditions.
Liquiçá has the following infrastructure characteristics:
1. Roads: Liquiçá has the main of road that connecting to Dili capital with Indonesia. The road network is about 300km long and the main road near to the coast and has bad or good condition depending on the season. There are other roads that connect with the sucos. About 40% of the population lives along or near the main road, the other 60% lives in scattered villages in the hills with poor road access. These are in poor condition and need serious repair and rehabilitation. The access for these roads is cut in the rainy season raising transport costs, limiting the access of the more vulnerable population to the local markets for to sale of their produce, the purchase of consumer goods and opportunities for off-farm employment.
2. Water supply: The most sustainable water source was destroyed during the 1999 violence; accordingly, the water supply amount was reduced to about 40% of the total demand. People spend a considerable amount of time fetching water, time which could be spent in other more productive activities. In addition, there are several waterborne diseases which reduce human resource productivity in rural areas. So, Liquiçá needs to rehabilitate the water supply system for the agriculture uses and the households.
3. Agricultural infrastructure: The economy of Liquiçá depends mainly on agricultural activities, but, this requires more technology and support to develop infrastructure such as terraces and water channels for improving productivity. The water channel network was destroyed by environmental conditions and a lack of maintenance.
1. PROJECT DESCRIPTION
The intervention framework of the Rural Development Project in Liquiçá II (RDPL II) comes from the vision of rural development under a territorial approach, which includes a coordinated participatory process which aims to improve the quality of life of the inhabitants in the rural area.
The territorial approach is based in the strengthening of a territorial identity through a value enhancement strategy of the endogenous resources, based on the identification and coordination of different groups or persons who are interested in the social, cultural and economic development of the territory.
The objective is to develop a common rural development strategy, creating the basis for the productive transformation of the territory (Liquiçá District), promoting partnership and civil society participation through a Rural Development Commission to guarantee the sustainability of the projects.
An appropriate methodology for development of the territorial strategy should follow, in theory, the following steps: selection and identification of the territory; definition and analysis of the territorial capital (natural, human, social, cultural, economical, physical capitals); development of the territorial strategy; and creation of a collective dynamics around such a strategy; and the strengthening of local institutions focused on the implementation of an inclusive development strategy.
This project aims to create a platform for interaction between actors with the aim of strengthening the social fabric of the territory, hence promoting participatory processes in which international staff supervision begins, in a second phase, to act as facilitators rather than an executing agency.
The overall objective of the project is to reduce poverty levels in rural areas in Liquiçá through the social organization of the territory and introducing a gender equity approach. While the specific objective is to improve income levels and facilitate social cohesion in the district of Liquiçá, the establishment of a Rural Development Commission may also serve as institutional platform to enhance competitiveness of the territory. This may be achieved through the promotion of private initiatives, improving rural infrastructure, encouraging the participation of women, youth and organized groups and taking into account the conservation of the environment.
Furthermore, the project budget has been designed primarily for two programs of implementation, one encourages private initiatives, and the other seeks to improve rural infrastructure and services in order to enhance productivity, facilitate access to markets and social cohesion of the territory.
2. PURPOSE OF THE TECHNICAL ASSISTANCE
One primary outcome of this project is to prompt efforts to improve rural infrastructure and services in order to enhance productivity, facilitate access to markets and improve social cohesion within the territory. In this sense the RDPL II is seeking an international civil engineer to provide technical assistance. The purpose of this consultancy is to give professional support to RDPL II staff for a duration of one year; to coordinate all aspects of infrastructure development activities including conducting monitoring of the interventions in rural roads, agricultural infrastructure, water and sanitation infrastructure provision, rehabilitations works, heritage reconstruction, and other construction related activities in close coordination with the community.
Other duties of the technical assistant include contract management; technology transfer; capacity building for the management of rural infrastructure projects with a participatory base; and the preparation of training on infrastructure maintenance for community members in Liquiçá District. The consultant will need to have work experience in tropical and rural areas,
1. SPECIFIC DUTIES AND RESPONSIBILITIES
The assistant will carry out the following duties and responsibilities:
4.1. Construction Assistance and Monitoring:
* Provide technical advice and support in planning and budgeting of construction activities for the RDPL II team.
* Conduct regular site visits, oversee and provide technical instructions and guidance to the staff and/or construction enterprises in infrastructure activities (roads rehabilitation, rebuilds, water and sanitation construction, etc)
* Provide technical recommendations on problems encountered at the construction sites.
* Provide support and guidance to community and the government counterparts who are responsible for system maintenance in order to strengthen community participation and ensure abidance by environmental standards.
* Identify problems and propose remedial actions to accelerate/improve program delivery.
* Undertake work in accordance with construction standards and safety measures and follow-up on government certification of each project.
4.2. Contract Management:
* Understand the scope and critical elements of approved or proposed projects including but not limited to: financial, geographical, technical, project sequence, logistical, manpower and safety requirements, providing advice and support to other functions in areas of expertise
* Design and establish a schedule and initiate activities related to infrastructure as per the Liquiçá District Strategic Plan.
* Coordinate all aspects of infrastructure provision for RDPL II, including contract management and monitoring of constructions enterprise activities.
* Work closely with the district administrator, directors of Ministries in Liquiçá, sucos chiefs and other partners in ensuring government participation. Coordinate RDPL II activities with other planned infrastructure activities in Liquiçá made by other institutions.
* Ensure that bills of quantities prepared for all enterprises are in accordance with the technical specifications and estimates provided.
* Prepare and organize logistical issues in relation to the various aspects of construction, i.e. procurements, delivery, distribution of materials and other resources etc. under the project in accordance with the work schedule
4.3. Capacity Building:
* Build capacity of community groups, partners and RDPL II staff on technical monitoring of infrastructure activities.
* Build capacity of community groups, representatives of the local government, or representatives of other organizations in maintenance of infrastructure.
* Prepare training packages specifically designed according to the characteristics of communities, local governments or other organizations, to increase the capacities and to carry out works and infrastructure projects and rural services.
4.4. Reporting and Administration:
* Prepare, organize and analyze communications, progress activity reports, and financial documentation in relation to the activities in construction activities, and regular reporting to the Program Coordinator.
* Participate in meetings with partners and other RDPL II stakeholders.
* Prepare presentations, when required, of both proposed and ongoing work for approval by Program and Operations management, using visual aids such as bar charts, critical path analysis, and network and diagrams procedures
* Provide interpretation/translation into English or Tetun/Portuguese as required for the relevant documents on infrastructure issues.
1. EXPECTED BACKGROUND AND EXPERIENCE
Advanced university Degree in civil engineering, construction engineering, architecture or other relevant technical areas.
Minimum 5 years of professional experience in the field of design, engineering and construction, preferably in rural tropical zones with difficult access.
Minimum 3 years of experience associated with construction work: organizing community groups; capacity building & training on both technical and institution building aspects
Good technical knowledge of construction methods, sequence of events, logistics and other factors that will impact the development, progress and safe completion of individual and multiple projects.
Experience in monitoring schedules for multiple, simultaneous projects
* Experience in reporting under a logical framework method, in critical path analysis, and network and diagrams procedures.
Experience in conducting trainings, and in capacity building for different local groups.
* Experience in use the Windows tools, and other software necessary for the assistance.
Fluency in English and knowledge of Spanish/Portuguese, both written and oral is a requirement.
* License to drive a car and/or motorbike
1. REQUIRED SKILLS
Aptitude or Personality Requirements
* Ability to work productively in a multi-cultural environment; good health and willingness and ability to work under a multidisciplinary team/approach
* Commitment to participation of key stakeholders
* Ability to integrate activities with the RDPL II coordination and technical team
* Facilitation and negotiation skills
* Good understanding of development issues with emphasis on participation and sustainability
* Ability for to work under pressure
Communications skills
* Excellent report writing and reporting skills
* Ability to learn local languages
* Patience and understanding at working with local community groups
Other skills
* Ability to travel and live in locations with difficult conditions
1. CONDITIONS
Duty Station: The position is based in Liquiçá district (Timor-Leste), with travel to the sub-districts and communities required.
Duration: The duration for the contract is 12 months. Starting at third week of January 2011
Direct supervisor: Rural Development Project in Liquiçá II Project Coordinator
The total agreed price for the all services as assistance constituting the purpose of the contract is fixed at: 40.800,00 (Forty thousand eight hundred 00/100 U.S. Dollars) as follows:
* The quantity of 33.800 USD as Technical Assistance service total salary.
* The quantity of 7.000 USD for preparing training packages.
The modality of payment will be monthly (3.400 U.S. Dollars per month)
All the expenses related to the travel, accommodation, transportation, insurance and visas will be fully covered by the assistant.
7. DEADLINE AND SUBMISSIONS OF CVS
The deadline for submission of CV´s is 3rd December 2010 at 23:59 hrs. in Timor Leste (UTC+9:00).
Interested candidates should submit their Application Letter and CV with two references by email to:
Ms. Beatriz Marciel – RDPL II Project Administrator
beatriz.marciel@fundacionetea.org
With cc. to Ms. Zeidy Edith Chunga Liu – RDPL II Project Manager
zeidy.chunga@fundacionetea.org
The work is expected to start in third week of January 2011.
Short listed applications will be contacted for interview by Skype.
ob Title: Staff Associate, Center for International Conflict Resolution, East Timor
Columbia University
School of International and Public Affairs
Center for International Conflict Resolution
Job Title: Staff Associate, Center for International Conflict Resolution, East Timor
Summary Job Description:
Columbia University's Center for International Conflict Resolution (CICR), based at the School of International and Public Affairs (SIPA), seeks a staff associate (research). Primary responsibility will be to assist officers of research and faculty at CICR in the conduct of research on international mediation projects. Duties will include support research into early warning and early response mechanisms, focusing on local conflict, community tensions and possible peace-building interventions in Timor-Leste; support CICR officers of research and faculty in producing articles and publications, and in the elaboration of conflict-sensitive policy reform proposals based on field-work, research and comparative methodologies; gather data and implement existing conflict assessment methodologies, recommending and supporting system improvements and adaptations to local circumstances as needed; perform related duties as assigned.
Minimum Qualifications (Applicant MUST meet these minimum qualifications to be considered an applicant):
Master’s degree or equivalent work experience in international affairs or related field and three years full-time experience in conflict research, conflict transformation methods, or related field are required.
Additional Position-Specific Minimum Qualifications (Applicant MUST meet these minimum qualifications to be considered an applicant):
Must have prior experience working in a post-conflict and development setting and knowledge of conflict resolution theory and practice. Linguistic aptitude, willingness to become fluent in Tetum, and willingness to live in Timor-Leste is a further requirement. Strong organizational, planning and communication skills essential. Strong writing, research and analytical skills required. Significant computer fluency required in Word, Excel, and Access. Must have ability to work in a cross-cultural environment and experience in a mentoring position.
Preferred Qualifications:
Master’s degree in international affairs or related field. Experience producing research work for academic publication and in data analysis. Fluency in Tetum will be considered a distinct advantage. Knowledge of Tetum, Bahasa, Indonesian, or Portuguese an advantage.
Four plus years of related experience preferred. Experience with early warning systems and knowledge of conflict prevention mechanisms an advantage. Significant computer fluency in MySQL preferred. Experience and competency using communications techniques and graphical software a distinct advantage.
Additional Information:
The initial appointment is for a term of 12 months starting on 1 January 2011 and is renewable, depending on performance and the availability of funding.
Persons interested in the position must complete an on-line submission in order to be considered at the Recruitment of Academic Personnel System (RAPS) website at:
https://academicjobs.columbia.edu/applicants/Central?quickFind=54041
Screening of the candidates will begin immediately and the search will remain open through December 19, 2010. For further information, please contact Alba Taveras, Administrative Assistant, Center for International Conflict Resolution, at at2049@columbia.edu.
Columbia University is an Equal Opportunity/Affirmative Action employer.
--
Sarah Dewhurst
CICR Program Manager
Columbia University
Belun, Timor-Leste
+670 742 8371
sarah.belun@gmail.com
sd2633@columbia.edu
School of International and Public Affairs
Center for International Conflict Resolution
Job Title: Staff Associate, Center for International Conflict Resolution, East Timor
Summary Job Description:
Columbia University's Center for International Conflict Resolution (CICR), based at the School of International and Public Affairs (SIPA), seeks a staff associate (research). Primary responsibility will be to assist officers of research and faculty at CICR in the conduct of research on international mediation projects. Duties will include support research into early warning and early response mechanisms, focusing on local conflict, community tensions and possible peace-building interventions in Timor-Leste; support CICR officers of research and faculty in producing articles and publications, and in the elaboration of conflict-sensitive policy reform proposals based on field-work, research and comparative methodologies; gather data and implement existing conflict assessment methodologies, recommending and supporting system improvements and adaptations to local circumstances as needed; perform related duties as assigned.
Minimum Qualifications (Applicant MUST meet these minimum qualifications to be considered an applicant):
Master’s degree or equivalent work experience in international affairs or related field and three years full-time experience in conflict research, conflict transformation methods, or related field are required.
Additional Position-Specific Minimum Qualifications (Applicant MUST meet these minimum qualifications to be considered an applicant):
Must have prior experience working in a post-conflict and development setting and knowledge of conflict resolution theory and practice. Linguistic aptitude, willingness to become fluent in Tetum, and willingness to live in Timor-Leste is a further requirement. Strong organizational, planning and communication skills essential. Strong writing, research and analytical skills required. Significant computer fluency required in Word, Excel, and Access. Must have ability to work in a cross-cultural environment and experience in a mentoring position.
Preferred Qualifications:
Master’s degree in international affairs or related field. Experience producing research work for academic publication and in data analysis. Fluency in Tetum will be considered a distinct advantage. Knowledge of Tetum, Bahasa, Indonesian, or Portuguese an advantage.
Four plus years of related experience preferred. Experience with early warning systems and knowledge of conflict prevention mechanisms an advantage. Significant computer fluency in MySQL preferred. Experience and competency using communications techniques and graphical software a distinct advantage.
Additional Information:
The initial appointment is for a term of 12 months starting on 1 January 2011 and is renewable, depending on performance and the availability of funding.
Persons interested in the position must complete an on-line submission in order to be considered at the Recruitment of Academic Personnel System (RAPS) website at:
https://academicjobs.columbia.edu/applicants/Central?quickFind=54041
Screening of the candidates will begin immediately and the search will remain open through December 19, 2010. For further information, please contact Alba Taveras, Administrative Assistant, Center for International Conflict Resolution, at at2049@columbia.edu.
Columbia University is an Equal Opportunity/Affirmative Action employer.
--
Sarah Dewhurst
CICR Program Manager
Columbia University
Belun, Timor-Leste
+670 742 8371
sarah.belun@gmail.com
sd2633@columbia.edu
Monday, September 20, 2010
COMPLEX EMERGENCIES ADVISOR
http://jobs.undp.org/cj_view_job.cfm?job_id=19273
CONSULTANT: COMPLEX EMERGENCIES ADVISOR
Location : Dili, Timor Leste
Application Deadline :04-Oct-10
Additional CategoryCrisis Prevention and Recovery
Type of Contract :SSA
Post Level :International Consultant
Languages Required : English
Starting Date :
(date when the selected candidate is expected to start)18-Oct-2010
Duration of Initial Contract :Six Months
Expected Duration of Assignment :Six Months
Refer a Friend Apply Now
Background
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people living in the country adequate security.
UNDP and UNMIT’s Security Sector Support Unit (SSSU), referred to hereafter as the UN SSR Team, have been assisting the Government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1745, 1802, 1867 and 1912. The last two resolutions indicated the necessity of security sector reform in parallel with the review. The SSR capacity development facility (SSR CDF) funded by the European Union and implemented by UNDP supports capacity building of the security sector.
A key part of civil military coordination is in emergency operations other than war; these can vary from natural disasters (earthquakes, floods, large fires, etc) to situations of civil unrest (strikes, riots, terrorist attacks, etc). These situations are often defined as being complex emergencies that is emergencies which require a wide range of different government agencies and departments to coordinate and cooperate in order to address a specific situation often at little or no notice.
In Timor-Leste, as with every other country in the world, responsibilities for dealing with complex emergencies are covered by a wide range of legislation (Internal Security Law, National Defence Law, National Security law and Policy, and National Disaster Risk Management Policy, etc). The importance of this form of cooperation is seen in the National Security Law, which defines the wider security sector to have three interlinked pillars namely defence, internal security and civil protection.
At the moment, in Timor-Leste, a range of different actors are expected to play a role in managing complex emergencies. At the operational level and depending on the specific situation, this would include the security sector (police, army, intelligence service, etc) and the civil defence sector (hospitals, ambulances, Bombeiros/ Fire Service, funeral cars, etc) as well as the civil service. Similarly, a complex emergency depending on the specifics of any given situation may need to draw on resources from and seek guidance from the Prime Minister’s Office, Ministry of Defence and Security, Ministry of Health, Ministry of Social Solidarity, Ministry of Infrastructure and the Ministry of Agriculture.
The SSR CDF project plans to support the National Directorate for Civil Protection to undertake a preliminary assessment of the current mechanisms for a coordinated government response to complex emergency situations in order to make recommendations for strengthening these mechanisms and developing relevant capacities, as well as for guiding future policy and legal developments in this area. This assessment is timely as it will be able to contribute to the drafting process of the Civil Protection Law.
Duties and Responsibilities
Technical Analyst/Advisor will work for a total of 60 working-days during which he/she will have consultations with the UN SSR Team, national stakeholders and other relevant institutions, as well as field trips to districts to be agreed with national counterparts. All in country travel will be covered by the project. S/He will then draft the assessment report with recommendations under the overall guidance of the Director of Civil Protection and will report to the UNDP SSR/CDF Project Manager.
Summary of key functions and outputs
The activity will be undertaken by an independent expert with practical experience of complex emergencies operations. S/he will be recruited for 2 months to assess current capacities and mechanisms for managing complex emergency situations in order to develop recommendations which will address the following issues:
* Policy framework for managing complex emergency situations (conflicts and natural disasters) in Timor-Leste;
* Current mechanisms for civil- military cooperation/coordination in Timor-Leste in complex emergency situations and relevant provisions in the national security law and national defense law, as applicable, including relevant mechanisms for police/military/civil defence cooperation;
* Institutional mechanisms for coordinated government response to complex emergency situations, including for example, standard operations procedures (SOPs), compatibility of communication systems, intra-operability, etc.
* Basic needs assessment and formulation of relevant capacity development plan.
Competencies
1. Corporate Competencies:
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
* Treats all people fairly without favoritism.
2. Functional Competencies:
Assessment and Reporting:
* Able to conduct assessment, develop strategy and report on results.
* Demonstrated knowledge of security sector development issues.
* Demonstrate knowledge of complex emergencies (conflicts and natural disasters).
* Demonstrated communication skills and client orientation.
Management and Leadership
* Consistently approaches work with energy and a positive, constructive attitude.
* Demonstrates good oral and written communication skills.
* Demonstrates openness to change and ability to manage complexities.
* Leads teams effectively and shows mentoring as well as conflict resolution skills.
* Responds positively to feedback.
Required Skills and Experience
* Relevant Master’s Degree in Security Studies, International Relations/Development or other related disciplines with 5 years of relevant experience;
* Bachelor degree or equivalent in the above mentioned field and 7 years of relevant experience;
* Demonstrated experience in data collection, information analysis, strategy planning and report writing;
* Experience in a post-conflict country is an asset;
* Work experience with UNDP is an asset;
* Fluency in English is required;
* Knowledge of Portuguese, Tetum or Bahasa Indonesia language skills is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
CONSULTANT: COMPLEX EMERGENCIES ADVISOR
Location : Dili, Timor Leste
Application Deadline :04-Oct-10
Additional CategoryCrisis Prevention and Recovery
Type of Contract :SSA
Post Level :International Consultant
Languages Required : English
Starting Date :
(date when the selected candidate is expected to start)18-Oct-2010
Duration of Initial Contract :Six Months
Expected Duration of Assignment :Six Months
Refer a Friend Apply Now
Background
The April/May 2006 upheaval in Timor-Leste resulted in losses in human lives and property. There were some further incidents of violence leading to destruction and homelessness during and shortly after the national elections of 2007. These incidents resulted from complex social, economic, historical, institutional and political factors. They also adversely affected socio-economic conditions and threatened much of the hard-earned gains achieved since the Restoration of Independence in 2002. Additionally, the attack on the President and Prime Minister in February 2008 highlighted the instability of the country. More importantly, the incidents pointed to an urgent need of reform of the security sector to provide people living in the country adequate security.
UNDP and UNMIT’s Security Sector Support Unit (SSSU), referred to hereafter as the UN SSR Team, have been assisting the Government of Timor-Leste to undertake a review of the security sector as per the mission’s mandate by Security Council Resolutions 1704, 1745, 1802, 1867 and 1912. The last two resolutions indicated the necessity of security sector reform in parallel with the review. The SSR capacity development facility (SSR CDF) funded by the European Union and implemented by UNDP supports capacity building of the security sector.
A key part of civil military coordination is in emergency operations other than war; these can vary from natural disasters (earthquakes, floods, large fires, etc) to situations of civil unrest (strikes, riots, terrorist attacks, etc). These situations are often defined as being complex emergencies that is emergencies which require a wide range of different government agencies and departments to coordinate and cooperate in order to address a specific situation often at little or no notice.
In Timor-Leste, as with every other country in the world, responsibilities for dealing with complex emergencies are covered by a wide range of legislation (Internal Security Law, National Defence Law, National Security law and Policy, and National Disaster Risk Management Policy, etc). The importance of this form of cooperation is seen in the National Security Law, which defines the wider security sector to have three interlinked pillars namely defence, internal security and civil protection.
At the moment, in Timor-Leste, a range of different actors are expected to play a role in managing complex emergencies. At the operational level and depending on the specific situation, this would include the security sector (police, army, intelligence service, etc) and the civil defence sector (hospitals, ambulances, Bombeiros/ Fire Service, funeral cars, etc) as well as the civil service. Similarly, a complex emergency depending on the specifics of any given situation may need to draw on resources from and seek guidance from the Prime Minister’s Office, Ministry of Defence and Security, Ministry of Health, Ministry of Social Solidarity, Ministry of Infrastructure and the Ministry of Agriculture.
The SSR CDF project plans to support the National Directorate for Civil Protection to undertake a preliminary assessment of the current mechanisms for a coordinated government response to complex emergency situations in order to make recommendations for strengthening these mechanisms and developing relevant capacities, as well as for guiding future policy and legal developments in this area. This assessment is timely as it will be able to contribute to the drafting process of the Civil Protection Law.
Duties and Responsibilities
Technical Analyst/Advisor will work for a total of 60 working-days during which he/she will have consultations with the UN SSR Team, national stakeholders and other relevant institutions, as well as field trips to districts to be agreed with national counterparts. All in country travel will be covered by the project. S/He will then draft the assessment report with recommendations under the overall guidance of the Director of Civil Protection and will report to the UNDP SSR/CDF Project Manager.
Summary of key functions and outputs
The activity will be undertaken by an independent expert with practical experience of complex emergencies operations. S/he will be recruited for 2 months to assess current capacities and mechanisms for managing complex emergency situations in order to develop recommendations which will address the following issues:
* Policy framework for managing complex emergency situations (conflicts and natural disasters) in Timor-Leste;
* Current mechanisms for civil- military cooperation/coordination in Timor-Leste in complex emergency situations and relevant provisions in the national security law and national defense law, as applicable, including relevant mechanisms for police/military/civil defence cooperation;
* Institutional mechanisms for coordinated government response to complex emergency situations, including for example, standard operations procedures (SOPs), compatibility of communication systems, intra-operability, etc.
* Basic needs assessment and formulation of relevant capacity development plan.
Competencies
1. Corporate Competencies:
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
* Treats all people fairly without favoritism.
2. Functional Competencies:
Assessment and Reporting:
* Able to conduct assessment, develop strategy and report on results.
* Demonstrated knowledge of security sector development issues.
* Demonstrate knowledge of complex emergencies (conflicts and natural disasters).
* Demonstrated communication skills and client orientation.
Management and Leadership
* Consistently approaches work with energy and a positive, constructive attitude.
* Demonstrates good oral and written communication skills.
* Demonstrates openness to change and ability to manage complexities.
* Leads teams effectively and shows mentoring as well as conflict resolution skills.
* Responds positively to feedback.
Required Skills and Experience
* Relevant Master’s Degree in Security Studies, International Relations/Development or other related disciplines with 5 years of relevant experience;
* Bachelor degree or equivalent in the above mentioned field and 7 years of relevant experience;
* Demonstrated experience in data collection, information analysis, strategy planning and report writing;
* Experience in a post-conflict country is an asset;
* Work experience with UNDP is an asset;
* Fluency in English is required;
* Knowledge of Portuguese, Tetum or Bahasa Indonesia language skills is an asset.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
VACANCY (Tetun)
Plan Timor-Leste buka Membru foun
WASH Manager
Loron ikus ba Aplikasaun: 1-Outubru-2010
Pozisaun: Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
Nivel Pozisaun: D
Lingua: English & Tetun
Fatin: Baze iha Plan Timor-Leste Country Office iha Dili no halo viagem regulár ba Ditritu Aileu & Lautem.
Plan hanesan ONG Internasional nebe servisu kuaze iha nasaun 45 hodi hadia kualidade moris labarik, foinsae no familia sira nian. Plan servisu ona iha Timor-Leste desde tinan 2001.
Plan Timor-Leste oferese ambiente servisu no oportunidade treinamentu nebe favoravel. Salariu no benefísiu sei kompetitivu ba kandidatu ne’ebé liu.
Deskrisaun Servisu
* Hato’o relatorio ba Jerente Programa.
* Jerente sei responsavel ba implementasaun programa fornesementu Be’e Saneamentu no Ijiene.
* Hasae kapasidade Plan Staff, NGO parseiro no komunidade, hodi maneje planu, implementasaun no monitorizasaun ba Programa Fornesementu Be’e Saneamentu no Ijiene.
* Garantia katak implementasaun programa Be’e no Saneamentu sei iha relasaun ho direitu labarik nian no komunidade iha Timor-Leste, inklui kompromisiu nebe relevante ba labarik iha aspetu programa nian.
Kriteria Seleksaun
Kandidatu nebe suksesu tenki iha:
· Diploma ou lisensatura iha area nebe relevante.
· Mais ou menus iha esperiénsia tinan lima nia laran ba area Be’e Saneamentu no Promosaun Ijiene iha area rurais
· Esperiénsia iha partisipasaun ba maneira atu desenvolve komunidade
· Esperiénsia serbisu ho ONG nasional no internasional
· Esperiénsia serbisu ho parseiro nebe diferente
· Familiár ho programa “Total Saneamentu Lidera husi Komunidade”.
· Familiár ou iha esperiénsia ho Redusaun Risko Dezastre.
· Komprende kona ba isu desenvolvimentu nasaun nian, obstaklus no oportunidade no implikasaun desenvolvimentu komunidade
· Iha esperiénsia servisu ho child-focused development organization
Kopia deskripsaun servisu nian bele hetan husi info.timorleste@plan-international.org ou husi edifisiu Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor Leste. Aplikasaun persija hakerek inklui ho karta aplikasaun ho CV nebe atual no bele haruka liu husi e-mail ou direitamente haruka ba Edifisiu Plan. Sekarik iha pergunta bele hato’o liu husi e-mail ou bele mos iha numeru telephone 331 2492.
Pozisaun ne’e loke ba ema timor oan. Plan Timor-Leste mos iha komitmentu ba egualidade ho jeneru, no liu-liu ba kandidatus inan feton nebe qualifikadu ami enkorajen tebes atu hato’o aplikasaun.
Kandidatus ne’ebe susesu sei ekspeta hodi tuir Plan ninia polisiamentu “Hatete Sim hodi Asegura Labarik”
VACANCY (English)
Plan Timor-Leste seeks new members
WASH Manager
Application deadline: 1 October 2010
Position Level: D
Languages required: English & Tetun
Location: Based in Plan Timor-Leste Country Office in Dili with regular travel to Aileu & Lautem districts
Plan is an international NGO that works in over 45 countries to achieve lasting improvements in the quality of life of children, young people and families. It has been working in Timor-Leste since 2001.
WASH (Water Supply Sanitation & Hygiene) Manager
Reporting to the Program Manager, the WASH Manager will:
· ensure the successful implementation of the Water Supply, Sanitation and Hygiene (WASH) Program;
· ensure capacity building of Plan staff, NGO partners and communities to manage the planning, implementation and monitoring of the WASH program; andwork to ensure the realisation of Water and Sanitation related rights of children and communities in Timor-Leste, including the engagement of children in relevant aspects of the program.
The successful candidate will have:
· Diploma or Bachelor’s degree in any relevant field.
· At least five year’s experience in water supply, sanitation and hygiene promotion projects in rural areas.
· Experience in participatory and a community development approach
· Work experience with national and international NGOs
· Experience working with different partners
· Familiarity with Community Led Total Sanitation is an advantage.
· Familiarity or experience with Disaster Risk Reduction is an advantage.
· Understanding of Timor-Leste’s development issues, trends, challenges and opportunities and implications to community development.
· Experience in working with within a child-focused development organisation will be an advantage.
Copies of the job description can be obtained via email from info.timorleste@plan-international.org or from Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor-Leste. Applications need to be in writing, and include a covering letter and a current CV and should be submitted by email or hand, not later than 1 October 2010. Any questions can be directed to the above email address or phone (+670) 331 2492.
The position is open to residents of Timor-Leste. Plan is committed to gender equity, and suitably qualified female candidates are especially encouraged to apply. Only short listed applicants will be contacted for interview.
The successful applicant will be expected to comply with Plan’s “Say Yes to keeping Children Safe” policy.
Teri Mendonca
People and Culture Coordinator
Plan Timor-Leste
PO.Box 402
Dili, Timor-Leste
www.plan-international.org
Plan Timor-Leste buka Membru foun
WASH Manager
Loron ikus ba Aplikasaun: 1-Outubru-2010
Pozisaun: Jerente ba Programa Fornesementu Be’e, Saneamentu no Ijiene
Nivel Pozisaun: D
Lingua: English & Tetun
Fatin: Baze iha Plan Timor-Leste Country Office iha Dili no halo viagem regulár ba Ditritu Aileu & Lautem.
Plan hanesan ONG Internasional nebe servisu kuaze iha nasaun 45 hodi hadia kualidade moris labarik, foinsae no familia sira nian. Plan servisu ona iha Timor-Leste desde tinan 2001.
Plan Timor-Leste oferese ambiente servisu no oportunidade treinamentu nebe favoravel. Salariu no benefísiu sei kompetitivu ba kandidatu ne’ebé liu.
Deskrisaun Servisu
* Hato’o relatorio ba Jerente Programa.
* Jerente sei responsavel ba implementasaun programa fornesementu Be’e Saneamentu no Ijiene.
* Hasae kapasidade Plan Staff, NGO parseiro no komunidade, hodi maneje planu, implementasaun no monitorizasaun ba Programa Fornesementu Be’e Saneamentu no Ijiene.
* Garantia katak implementasaun programa Be’e no Saneamentu sei iha relasaun ho direitu labarik nian no komunidade iha Timor-Leste, inklui kompromisiu nebe relevante ba labarik iha aspetu programa nian.
Kriteria Seleksaun
Kandidatu nebe suksesu tenki iha:
· Diploma ou lisensatura iha area nebe relevante.
· Mais ou menus iha esperiénsia tinan lima nia laran ba area Be’e Saneamentu no Promosaun Ijiene iha area rurais
· Esperiénsia iha partisipasaun ba maneira atu desenvolve komunidade
· Esperiénsia serbisu ho ONG nasional no internasional
· Esperiénsia serbisu ho parseiro nebe diferente
· Familiár ho programa “Total Saneamentu Lidera husi Komunidade”.
· Familiár ou iha esperiénsia ho Redusaun Risko Dezastre.
· Komprende kona ba isu desenvolvimentu nasaun nian, obstaklus no oportunidade no implikasaun desenvolvimentu komunidade
· Iha esperiénsia servisu ho child-focused development organization
Kopia deskripsaun servisu nian bele hetan husi info.timorleste@plan-international.org ou husi edifisiu Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor Leste. Aplikasaun persija hakerek inklui ho karta aplikasaun ho CV nebe atual no bele haruka liu husi e-mail ou direitamente haruka ba Edifisiu Plan. Sekarik iha pergunta bele hato’o liu husi e-mail ou bele mos iha numeru telephone 331 2492.
Pozisaun ne’e loke ba ema timor oan. Plan Timor-Leste mos iha komitmentu ba egualidade ho jeneru, no liu-liu ba kandidatus inan feton nebe qualifikadu ami enkorajen tebes atu hato’o aplikasaun.
Kandidatus ne’ebe susesu sei ekspeta hodi tuir Plan ninia polisiamentu “Hatete Sim hodi Asegura Labarik”
VACANCY (English)
Plan Timor-Leste seeks new members
WASH Manager
Application deadline: 1 October 2010
Position Level: D
Languages required: English & Tetun
Location: Based in Plan Timor-Leste Country Office in Dili with regular travel to Aileu & Lautem districts
Plan is an international NGO that works in over 45 countries to achieve lasting improvements in the quality of life of children, young people and families. It has been working in Timor-Leste since 2001.
WASH (Water Supply Sanitation & Hygiene) Manager
Reporting to the Program Manager, the WASH Manager will:
· ensure the successful implementation of the Water Supply, Sanitation and Hygiene (WASH) Program;
· ensure capacity building of Plan staff, NGO partners and communities to manage the planning, implementation and monitoring of the WASH program; andwork to ensure the realisation of Water and Sanitation related rights of children and communities in Timor-Leste, including the engagement of children in relevant aspects of the program.
The successful candidate will have:
· Diploma or Bachelor’s degree in any relevant field.
· At least five year’s experience in water supply, sanitation and hygiene promotion projects in rural areas.
· Experience in participatory and a community development approach
· Work experience with national and international NGOs
· Experience working with different partners
· Familiarity with Community Led Total Sanitation is an advantage.
· Familiarity or experience with Disaster Risk Reduction is an advantage.
· Understanding of Timor-Leste’s development issues, trends, challenges and opportunities and implications to community development.
· Experience in working with within a child-focused development organisation will be an advantage.
Copies of the job description can be obtained via email from info.timorleste@plan-international.org or from Plan Timor Leste, Rua Pantai Kelapa, Dili, Timor-Leste. Applications need to be in writing, and include a covering letter and a current CV and should be submitted by email or hand, not later than 1 October 2010. Any questions can be directed to the above email address or phone (+670) 331 2492.
The position is open to residents of Timor-Leste. Plan is committed to gender equity, and suitably qualified female candidates are especially encouraged to apply. Only short listed applicants will be contacted for interview.
The successful applicant will be expected to comply with Plan’s “Say Yes to keeping Children Safe” policy.
Teri Mendonca
People and Culture Coordinator
Plan Timor-Leste
PO.Box 402
Dili, Timor-Leste
www.plan-international.org
Project Manager-Rural Roads & Local Governance
Project Manager-Rural Roads & Local Governance
CARE Australia
International humanitarian aid and emergency response
Closing date: 13 Sep 2010
Location: Timor-Leste - Based in Maliana with travel to Covalima & Bobonaro Districts
About CARE Australia: CARE is an international humanitarian aid organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development projects and providing emergency relief. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities. We are primarily dependant on support from the Australian public to carry out our work.
CARE Australia is a member of the CARE International confederation. We strive for a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.
For over 20 years, CARE Australia has earned an international reputation for our ability to respond quickly to emergency situations in countries as diverse as Sudan, Afghanistan and Myanmar. We are also renowned for our innovative, sustainable and effective long-term development projects. All our projects are designed to equip the people we support with skills and resources so they can take charge of their lives and work towards a better future.
CARE Australia is directly responsible for program design, implementation, monitoring and evaluation, as well as management and contractual control of all projects. As a consequence, we have a high degree of accountability and transparency. Over 88 per cent of CARE’s resources support our work in poor countries, making CARE one of the most efficient of all charitable organisations.
About the Country Office: CARE International has been operating in Timor Leste since 1994, originally as part of CARE Indonesia and as an autonomous Country office since 2000. In that time we have been involved in two major emergency responses – after the violent events of 1999 and since April 2006 after violence erupted in Dili. CARE in Timor Leste focuses on long-term sustainable development projects in agriculture and drought preparedness, education, community health and nutrition, capacity building, urban community outreach and peace building, micro-enterprise and employment generation and women’s participation and gender equality.
About the Role: CARE Timor Leste is currently submitting a proposal to the Asian Development Bank for a rural road rehabilitation and maintenance and local governance project in two Districts of Timor Leste. The project supports the Ministry of Infrastructure (MOI) and District Authorities (DA’s) to implement a labor based road rehabilitation and maintenance project. The project entails working closely and collaboratively with the MOI and DA’s to manage related procurement and oversight of The project aims to support vulnerable households in Covalima and Bobonaro districts by providing improved and year round road access for selected rural communities. The project will support CARE Timor Leste’s integrated program approach to address the underlying causes of poverty. The program builds on CARE’s past experience working in the target areas.
- The Program Manager is responsible for providing overall planning, management and implementation of the project in collaboration with the MOI. This includes providing technical guidance.
- Provide strategic and operational recommendations within programs and ensure that all activities are in accordance with the overall strategic direction of CARE Timor Leste.
Key Responsibilities:
PROJECT PLANNING AND IMPLEMENTATION
- Together with the team of local staff and in consultation with the stakeholders, prepare detailed project implementation plans, monitoring and evaluation plans, and annual work-plans.
- Oversee implementation of project activities based on the approved project documents from donors, ensure the quality of program activities and incorporate processes and procedures which are based on good/best practices.
- Oversee any program corrective actions and mitigate any project risks and ensure continual improvement of CARE Timor Leste’s performance and standards as they relate to rural road rehabilitation, maintenance and local governenance.
- Support partner NGO’s in assuming responsibility for relevant project activities while improving their technical capacity. Work closely with the local government to maximize their involvement in the project.
- Ensure that gender and women’s empowerment are integrated into all program activities.
- Ensure that community resilience is central to all program activities.
The Project Manager will specifically support the MOI in the following:
- Assist counterpart staff at each district administration to manage and monitor community labor contract(s) on the basis of the specified outputs and minimum labor conditions while ensuring the output-based contract(s) of the contractor(s) specify
- the quantity and quality of the works-related services to be provided over the contract period;
- the minimum labor conditions under which the communities will be engaged (this will include, but will not be limited to, basic issues like minimum daily wages to be paid and maximum working hours per day); and
- how any contractual dispute will be arbitrated, be it between the district administration and the contractor(s) or between the contractor(s) and the communities involved.
- Draft the contractual arrangements between the district administration, contractor(s) and communities, whereby the technical specifications will be prepared in close consultation with the district engineers.
- In consultation with district administrations and MOI, monitor land acquisition and resettlement activities being undertaken by the governments and the provincial authorities, and report on the activities through the monthly progress report.
- Recommend a model for labor-based community contract management and a
STAFF MANAGEMENT AND CAPACITY BUILDING
- Supervise the team of Timor Leste staff and short-term international consultants. Develop job descriptions, lead staff recruitment, and provide timely performance feedback and on-the-job capacity building. Conduct on-going team building. Contribute to the learning of other program managers and senior staff
- Develop training materials and conduct training on contract management and monitoring in consultation with district administrations for the financial unit at each of the three districts.
- Develop training materials and conduct training for communities to become small contractors in consultation with local NGOs.
MONITORING AND EVALUATION
- Ensure a comprehensive Monitoring and Evaluation plan is in place for all program activities and ensure that the M&E plan is followed and program activities are updated as necessary.
- Develop a monitoring system for district administrations and MOI.
- Support the project staff in measuring the progress of the projects against the indicators in approved project documents and M&E plans.
- Through on-going presence at the project sites, oversee implementation of the project activities and provide regular and timely feedback to staff and other stakeholders
REPORTING, BUDGETING AND PROGRAMME DEVELOPMENT
- Prepare monthly financial and quarterly physical progress reports with inputs from engineers, supervisors, and contractors and submit these within 10 days of the end of every month or quarter to the PMU and district administration.
- Prepare the final report with inputs from engineers, supervisors, and contractors
- Using Costed Work Plans, plan, monitor and review program expenditures and spending against the donor budgets and activity plans.
- Liaise with the project donors and CARE headquarters. Prepare donor narrative and financial reports.
- Together with the programme development team, write donor proposals for funding for new projects as required.
OTHER
- Participate in CARE Timor Leste Senior Management Team meetings and strategic/programme planning workshops.
- Coordinate closely with other projects, in order to ensure maximum synergy among the projects
- Play proactive at the national level through participation in relevant coordination meetings EC INGO
Selection Criteria:
- Masters degree International Development, Rural Development or another related area.
- At least 5 years of project/contract management experience in a context comparable to Timor Leste, including preferably management experience with ADB funded projects.
- Demonstrated skills and experience within contract management preferably from infrastructure sector
- Experience in writing proposals for new projects demonstrated ability to lead the design and implementation of projects with a focus on community empowerment, integrating aspects of local governance, community health, and gender equality and demonstrated ability to effectively monitor and evaluate projects..
- Demonstrated experience in capacity building and skills-transfer to local organizations and on-the-job training for local staff.
- Experience in managing multi-year budgets, including preparation of quarterly and annual budgets, and finalisation of financial reports.
- Strong communication skills including the ability to maintain effective working relationships with internal and external stakeholders, excellent written and spoken English, knowledge of Tetum or Bahasa Indonesian.
How to apply
Applications should provide a statement addressing the Selection Criteria contained within the Position Description, a current CV and completed CARE Australia Application Form to jobs@careaustralia.org.au by 13 September 2010
Reference Code: RW_89589N-66
CARE Australia
International humanitarian aid and emergency response
Closing date: 13 Sep 2010
Location: Timor-Leste - Based in Maliana with travel to Covalima & Bobonaro Districts
About CARE Australia: CARE is an international humanitarian aid organisation fighting global poverty, with a special focus on working with women and girls to bring lasting change to their communities. As a non-religious and non-political organisation, CARE works with communities to help overcome poverty by supporting development projects and providing emergency relief. We believe supporting women and girls is one of the most effective ways to create sustainable outcomes in poor communities. We are primarily dependant on support from the Australian public to carry out our work.
CARE Australia is a member of the CARE International confederation. We strive for a world of hope, tolerance and social justice, where poverty has been overcome and people live in dignity and security.
For over 20 years, CARE Australia has earned an international reputation for our ability to respond quickly to emergency situations in countries as diverse as Sudan, Afghanistan and Myanmar. We are also renowned for our innovative, sustainable and effective long-term development projects. All our projects are designed to equip the people we support with skills and resources so they can take charge of their lives and work towards a better future.
CARE Australia is directly responsible for program design, implementation, monitoring and evaluation, as well as management and contractual control of all projects. As a consequence, we have a high degree of accountability and transparency. Over 88 per cent of CARE’s resources support our work in poor countries, making CARE one of the most efficient of all charitable organisations.
About the Country Office: CARE International has been operating in Timor Leste since 1994, originally as part of CARE Indonesia and as an autonomous Country office since 2000. In that time we have been involved in two major emergency responses – after the violent events of 1999 and since April 2006 after violence erupted in Dili. CARE in Timor Leste focuses on long-term sustainable development projects in agriculture and drought preparedness, education, community health and nutrition, capacity building, urban community outreach and peace building, micro-enterprise and employment generation and women’s participation and gender equality.
About the Role: CARE Timor Leste is currently submitting a proposal to the Asian Development Bank for a rural road rehabilitation and maintenance and local governance project in two Districts of Timor Leste. The project supports the Ministry of Infrastructure (MOI) and District Authorities (DA’s) to implement a labor based road rehabilitation and maintenance project. The project entails working closely and collaboratively with the MOI and DA’s to manage related procurement and oversight of The project aims to support vulnerable households in Covalima and Bobonaro districts by providing improved and year round road access for selected rural communities. The project will support CARE Timor Leste’s integrated program approach to address the underlying causes of poverty. The program builds on CARE’s past experience working in the target areas.
- The Program Manager is responsible for providing overall planning, management and implementation of the project in collaboration with the MOI. This includes providing technical guidance.
- Provide strategic and operational recommendations within programs and ensure that all activities are in accordance with the overall strategic direction of CARE Timor Leste.
Key Responsibilities:
PROJECT PLANNING AND IMPLEMENTATION
- Together with the team of local staff and in consultation with the stakeholders, prepare detailed project implementation plans, monitoring and evaluation plans, and annual work-plans.
- Oversee implementation of project activities based on the approved project documents from donors, ensure the quality of program activities and incorporate processes and procedures which are based on good/best practices.
- Oversee any program corrective actions and mitigate any project risks and ensure continual improvement of CARE Timor Leste’s performance and standards as they relate to rural road rehabilitation, maintenance and local governenance.
- Support partner NGO’s in assuming responsibility for relevant project activities while improving their technical capacity. Work closely with the local government to maximize their involvement in the project.
- Ensure that gender and women’s empowerment are integrated into all program activities.
- Ensure that community resilience is central to all program activities.
The Project Manager will specifically support the MOI in the following:
- Assist counterpart staff at each district administration to manage and monitor community labor contract(s) on the basis of the specified outputs and minimum labor conditions while ensuring the output-based contract(s) of the contractor(s) specify
- the quantity and quality of the works-related services to be provided over the contract period;
- the minimum labor conditions under which the communities will be engaged (this will include, but will not be limited to, basic issues like minimum daily wages to be paid and maximum working hours per day); and
- how any contractual dispute will be arbitrated, be it between the district administration and the contractor(s) or between the contractor(s) and the communities involved.
- Draft the contractual arrangements between the district administration, contractor(s) and communities, whereby the technical specifications will be prepared in close consultation with the district engineers.
- In consultation with district administrations and MOI, monitor land acquisition and resettlement activities being undertaken by the governments and the provincial authorities, and report on the activities through the monthly progress report.
- Recommend a model for labor-based community contract management and a
STAFF MANAGEMENT AND CAPACITY BUILDING
- Supervise the team of Timor Leste staff and short-term international consultants. Develop job descriptions, lead staff recruitment, and provide timely performance feedback and on-the-job capacity building. Conduct on-going team building. Contribute to the learning of other program managers and senior staff
- Develop training materials and conduct training on contract management and monitoring in consultation with district administrations for the financial unit at each of the three districts.
- Develop training materials and conduct training for communities to become small contractors in consultation with local NGOs.
MONITORING AND EVALUATION
- Ensure a comprehensive Monitoring and Evaluation plan is in place for all program activities and ensure that the M&E plan is followed and program activities are updated as necessary.
- Develop a monitoring system for district administrations and MOI.
- Support the project staff in measuring the progress of the projects against the indicators in approved project documents and M&E plans.
- Through on-going presence at the project sites, oversee implementation of the project activities and provide regular and timely feedback to staff and other stakeholders
REPORTING, BUDGETING AND PROGRAMME DEVELOPMENT
- Prepare monthly financial and quarterly physical progress reports with inputs from engineers, supervisors, and contractors and submit these within 10 days of the end of every month or quarter to the PMU and district administration.
- Prepare the final report with inputs from engineers, supervisors, and contractors
- Using Costed Work Plans, plan, monitor and review program expenditures and spending against the donor budgets and activity plans.
- Liaise with the project donors and CARE headquarters. Prepare donor narrative and financial reports.
- Together with the programme development team, write donor proposals for funding for new projects as required.
OTHER
- Participate in CARE Timor Leste Senior Management Team meetings and strategic/programme planning workshops.
- Coordinate closely with other projects, in order to ensure maximum synergy among the projects
- Play proactive at the national level through participation in relevant coordination meetings EC INGO
Selection Criteria:
- Masters degree International Development, Rural Development or another related area.
- At least 5 years of project/contract management experience in a context comparable to Timor Leste, including preferably management experience with ADB funded projects.
- Demonstrated skills and experience within contract management preferably from infrastructure sector
- Experience in writing proposals for new projects demonstrated ability to lead the design and implementation of projects with a focus on community empowerment, integrating aspects of local governance, community health, and gender equality and demonstrated ability to effectively monitor and evaluate projects..
- Demonstrated experience in capacity building and skills-transfer to local organizations and on-the-job training for local staff.
- Experience in managing multi-year budgets, including preparation of quarterly and annual budgets, and finalisation of financial reports.
- Strong communication skills including the ability to maintain effective working relationships with internal and external stakeholders, excellent written and spoken English, knowledge of Tetum or Bahasa Indonesian.
How to apply
Applications should provide a statement addressing the Selection Criteria contained within the Position Description, a current CV and completed CARE Australia Application Form to jobs@careaustralia.org.au by 13 September 2010
Reference Code: RW_89589N-66
Tuesday, September 7, 2010
TECHNICAL SPECIALIST (INFUSE)
TECHNICAL SPECIALIST (INFUSE)
Location :Dili, Timor Leste
Application Deadline :19-Sep-10
Type of Contract :FTA International
Post Level P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start)01-Nov-2010
Duration of Initial Contract :1 Year
Expected Duration of Assignment :2 Years
REFER A FRIEND APPLY NOW
Background
The Inclusive Finance for the Underserved Economy (INFUSE) programme is a jointly funded effort by the UNCDF, UNDP, Australian Agency for International Development (AusAID) and the Government of Timor-Leste (GoTL). The Programme, which will run through 2012, takes a sector-wide approach, addressing not only the lack of microfinance retail capacity, but also the policy and infrastructure impediments to greater financial inclusion in Timor-Leste. The Programme goal is to contribute to the achievement of the Millennium Development Goals (MDG), in particular Goal 1 of cutting absolute poverty by an adjusted 30% by 2015 , by increasing access to sustainable financial services especially for the poor and low-income people in Timor-Leste. Some critical areas of work in Timor-Leste are building the capacity of the few microfinance institutions in the country, promoting financially inclusive policies and regulations, and seeking ways to develop branch-less banking solutions, including mobile phone banking.
INFUSE provides technical advice and assistance to public and private stakeholders as well as performance-based grants and loans to financial service providers and other support organizations through its Fund for Inclusive Finance (FIF). INFUSE is overseen by its Management Committee for Inclusive Finance (MCIF) consisting of its donors.
The Country Technical Specialist (CTS) position is based in the Dili, Timor-Leste and has primary responsibility for overseeing the INFUSE programme. In addition to managing being the technical adviser, the CTS will manage the INFUSE Team and is the representative of INFUSE and UNCDF in the country, is responsible for engaging a wide range of stakeholders ranging from policy makers, financial service providers, associations, and donor agencies.
For technical matters, the Country Technical Specialist reports to and is reviewed by the UNCDF Regional Financial Inclusion Specialist based in UNDP Pacific Centre Suva, Fiji. For daily management and administrative issues, the CTS is supported and reviewed by UNDP Timor-Leste (to Resident Representative or his/her appointee).
As part of UNCDF’s Inclusive Finance Practice Area, the CTS, the CTS will contribute to knowledge management and sharing to promote the best practices in financial inclusion and assist in regional activities of the PFIP which will include travel to the UNDP Pacific Centre.
Duties and Responsibilities
Summary of key functions:
* Manage the INFUSE programme, including the development of annual work plans and budgets, hiring and overseeing INFUSE staff, developing a smoothly functioning programme with the support of UNDP Timor-Leste and UNCDF;
* Manage stakeholder coordination, particularly donor coordination and fundraising, and the Management Committee for Inclusive Finance (MCIF);
* Manage the Fund for Inclusive Finance (FIF), by developing viable financial inclusion projects with partners, presenting quality projects to the MCIF for approval, and developing and monitoring agreements;
* Provide technical assistance to partners and other stakeholders, including assistance in developing strong projects for the FIF;
* Provide technical support to the Government of Timor-Leste (GoTL) on all matters related to inclusive finance;
* Manage a knowledge generation and knowledge sharing effort which includes conducting or commissioning relevant research, bringing global best practices to Timor-Leste and linking Timorese with high quality learning events.;
* Provide corporate support to UNCDF and UNDP, particularly sharing lessons learned with the UNCDF Financial Inclusion Practice and building knowledge through the development and pursuit of a personal learning agenda.
1. Programme Management of the Programme Implementation Unit (PIU):
* Oversee the Programme Implementation Unit (INFUSE Team) in Dili, and provide management and administration oversight of the INFUSE Team;
* Create annual work plans and budgets that cover technical, management and administration, and financial aspects of INFUSE and clearly define indicators and targets for activities;
* Recruit staff and interns including the development of job descriptions, recruitment and interviewing, and selection;
* Oversee work of the team, develop job descriptions, conduct performance reviews and assist staff in fulfilling their work requirements and learning plans;
* Coordinate with relevant UNDP and UNCDF departments of human resources, procurement, IT, travel, finances that provide the necessary support for INFUSE;
* Process procurement of goods and services including, manage and administration of office premises and equipment;
* Manage development of technical consultant, including drafting TORs, working with UNDP TL to determine appropriate recruitment method and implement, review applications and conduct selection, review contracts to ensure accuracy;
* Prepare quarterly, mid-year and annual progress reports (APRs), narrative as well as financial, on progress and results achieved for the GoTL and funders through the MCIF and other reports as required;
* Act as “First Authority” and Project Manager for UNCDF and cost-sharing funds in Atlas (UNDP and UNCDF enterprise resource planning software) and oversee preparation of payments for UNDP and UNCDF approval;
* Review financial reporting and expenditures with Atlas;
2. Donor Coordination, Fundraising and acting as Secretariat for the Management Committee for Inclusive Finance / Well coordinated and informed funders, functional and organized investment committee.
* Build effective and efficient partnerships at the operational level with major donor agencies to coordinate financial inclusion and financial literacy, activities in country, and promote the development and adoption by all funders of Good Practice Principles for Donor Support in line with a GoTL National Policy on Inclusive Finance;
* Promote and assist in the development and adoption by all donor agencies of uniform procedures and formats for appraising, contracting and monitoring recipients of funding support, including in particular a joint reporting format for supported FSPs;
* Provide technical assistance to resident donor agencies as per request, e.g. to review applications received, and source and establish links to international finance sector development resources, notably CGAP and the World Bank/DFID Household data survey for Financial Inclusion;
* Promote the inclusion of new investors in the MCIF, recording and managing commitments, disbursements and programming of Fund contributions;
* Establish and manage the institutional relationships of the Programme with the GoTL, Programme funders, and other stakeholders involved in the sector;
* Mobilize funding for the INFUSE programme.
3. Manage Fund for Inclusive Finance (FIF) and the Management Committee for Inclusive Finance (MCIF), identifying, vetting, and assessing new projects and preparing for MCIF approval/ a diverse mix of strong projects that support PFIP’s outcomes.
* Manage the Fund for Inclusive Finance (FIF) adhering to strategies and guidelines, policies and procedures, eligibility and selection criteria, Requests for Applications and application formats, formats for appraisal, approval, execution, disbursement, monitoring, reporting and completion of loan and grant investments to retail FSPs and (matching) grants to business support service providers, including professional networks, for adoption by the IC;
* Create and publish FIF Requests for Applications, ensure timely receipt, and coordinate screening and selection process of responsive applications;
* Identify potential service providers and develop partnerships between different stakeholders (FSPs, TSPs, private sector, NGOs, government agencies, etc) to create feasible projects and proposals;
* Assist applicants to develop solid business plans and robust, performancebased proposals that could serve as the basis for FIF investment, and identify an appropriate blend of grants, loans, equity and technical assistance for FSPs and business services providers to meet agreed performance targets;
* Serve as Secretariat to the MCIF, organizing all meetings, ensuring that all required documentation is available to facilitate decision-making, and that performance-based agreements with FSPs and business service providers are available for signature upon approval by the MCIF;
* Present proposals for investments and liaise with MCIF members to determine funding interest and approval in specific applications received;
* Assist in preparing performance based agreements (grant and loan documentation) for approved partners and supported by solid and verifiable financial documentation, and recording of progress of fund recipients against targets set;
* Provide financial reporting on resources/expenditures to MCIF members, including the certification of all funds released from the FIF to FSPs;
* Monitor progress of recipient institutions by reviewing and verifying quarterly reported results through field visits, prior to facilitating the posting of participating FSPs’ results on the MIX Market website (www.themix.org);
* Provide FSP financial reports to UNCDF and prepare other reports as required.
4. Provide technical support and Monitor progress of projects and initiatives / Projects are running on time and smoothly, problems are identified early and remedial steps proposed.
* Provide technical assistance as needed to funded FSPs and business services providers, based on their progress against targets to be met in the funding arrangements;
* As needed, help recipients to identify appropriate technical assistance providers, advising on the strengthening of FSPs or network boards of directors and options for institutional/transformation mergers;
* Provide training and capacity building to FSPs on the quarterly reporting requirements;
* Ensure that funded FSPs have a MIS that can produce relevant and accurate on-time portfolio and financial data and meet FIF reporting requirements;
* Conduct regular analysis of any gaps in meeting funding needs (loans, grants, technical assistance, and equity) of FSPs and business services providers. Present options to catalyze sector development for the consideration of the IC;
* Assist MFIs to seek financing from external investors.
5. Knowledge generation and Knowledge Sharing / PFIP and Stakeholders are informed on current trends, market conditions, and special topics as needed.
* Carry out or oversee research and studies, independently or as a counterpart to consultant(s) hired by INFUSE on various issues and undertakings relating to financial inclusion in Timor-Leste;
* Monitor projections and estimated country demand and supply for financial services by the lower segment of the market;
* Provide support in organizing semiannual “information exchange events” or other local learning events, bringing financial inclusion stakeholders and outside experts together;
* Act as resource and point of first contact for issues ore events in Timor-Leste related to financial inclusion for stakeholders, the government, and other donor agencies;
* Act as the information depository and dissemination unit for inclusive finance in Timor Leste;
* Oversee contributions and ensure timely contributions to joint PFIP and INFUSE website (www.pfip.org);
* Identify learning, training, and knowledge sharing opportunities for INFUSE, key stakeholders and partners to be supported by INFUSE or others, facilitate travel or scholarship support, if merited;
* Assist organization in identifying learning experiences in other countries;
* On behalf of UNCDF, Make sound contributions to knowledge networks and communities of practice on behalf of INFUSE through identification and dissemination of best practices and lessons learned and contribute, as appropriate, to global knowledge sharing efforts to share information on Timor-Leste’s experience in financial inclusion.
6. Advocacy and Policy support to the GoTL/ Achieving a coherent GoTL policy Framework for Inclusive Finance.
* Serve as technical specialist to GoTL for providing inputs on inclusive finance for national development planning processes;
* Assist GoTL in preparing inputs as required to the long-term National Development Plans and annual priority area working groups;
* Draft, disseminate, revise and present policy documents/legislation and provide analysis and advice to the GoTL as requested on how current policy, legislation and regulation could be improved and new policies be developed and consulted to remove constraints and support the rapid development of an inclusive financial sector;
* Identify legal and regulatory constraints that could hinder the development of an inclusive financial sector, with microfinance as an integral part of the financial system. Ensure policy actions required are clearly identified for GoTL review and action, as needed. Monitor implementation of follow-up actions;
* Assess and to the extent possible within the Work plan and budget meet training needs, including exposure visits to other countries with potential model policy frameworks for inclusive finance.
7. CORPORATE SUPPORT: Provides support to UNCDF and UNDP management on corporate initiatives and activities, focusing on achieving the following results:
* Ensure necessary inputs to UNDP and UNCDF planning and reporting process, supported by the UNCDF Programme Officer in Timor-Leste;
* Participate in UNDP country team strategic planning and reporting;
* Facilitate mid-term and annual programme reviews, as required;
* Represent INFUSE at all levels of the UNDP and the UNCDF (FIPA), including participating in meetings for UNCDF and UNDP as required;
* With the assistance of the UNCDF Programme Officer Timor-Leste, build an effective partnership with UNDP Country Office Timor-Leste and the UNCDF Asia Team (in Bangkok) to ensure timely financial, administrative and procurement support for INFUSE;
* Provide advice and input from country perspective on project UNCDF business plans, management/performance issues, planning and monitoring portfolio performance results, and UNCDF annual/cumulative reporting;
* Liaise with UNCDF offices, including the Pacific Financial Inclusion Programme, UNCDF Asia team, and UNCDF New York;
* Participate in knowledge sharing networks including FIPA and CGAP;
* Comply with all UNDP and UNCDF learning requirements (Atlas, ICDL, Basic Security, etc.).
IV. Impact of Results
The anticipated results of the CTS’s work will be for the Financial Service Providers (FSPs) to attain a minimum combined portfolio of 47,085 poor and low-income borrowers and 72,022 voluntary savings accounts by the end of Programme and Supported FSPs have made clear progress towards sustainability and considerably increased scale as a result of having addressed institutional weaknesses.
In addition, the CTS’s work will result in:
* A national Policy Statement for Inclusive Finance is developed, broadly consulted and adopted by GoTL;
* Enabling legislation is in place to support the expansion and consolidation of the financial sector;
* Coherent, effective and synergetic donor funding based on the national policy framework has been provided;
* At least three private or public sector business support services are available to FSPs in Timor-Leste.
Competencies
Technical
* At least three years demonstrated experience in managing a development programme in the field of microfinance;
* Documented deep technical knowledge and experience in (Micro) Finance Good practices for industry building, and development of inclusive financial systems and products in emerging markets;
* Experience working with community based and rural initiatives, including those related to microfinance;
* Demonstrated experience with FSP institutional development (financial, credit, and human resources management, MIS etc.);
* Preferably some exposure to newer microfinance initiatives including microinsurance, branchless banking, social performance monitoring or other critical areas;
* Experience managing or conducting research, particularly related to financial inclusion;
* Ability to design projects, developing project documents, corresponding budgets, and monitoring and evaluation plans;
* Experience evaluating microfinance projects, conducting financial analysis, establishing and monitoring performance based indicators, and investigating impact;
* Working knowledge of current developments in microfinance, including one or more of the following: branchless banking, microinsurance, social performance, financial literacy.
* Working knowledge of international donor organizations and preferably experience in preparing proposals for funding;
* Bank/MFI management, preferably in an emerging market;
* Strong financial analysis and appraisal skills;
Functional:
* Excellent speaking and writing skills in English are necessary;
* Knowledge of Tetun, Bahasa Indonesia and/or Portuguese strongly preferred;
* Excellent analytical skills;
* Strong oral and written communication skills;
* Excellent administrative skills, including solid experience in budget management;
* Staff training and capacity building skills;
* Proven ability to manage projects;
* Strong IT skills, including ability to work regularly with MS Word, Excel, Outlook and PowerPoint. Microfinance tools such as the SEEP FRAME, Microfin, and others are also desirable;
* Proven cross-cultural communication.
Managerial/Behavioral
* Results oriented, taking initiative, setting and achieving goals and milestones;
* Focus on impact and results for clients and stakeholders;
* Excellent organizational, inter-personal, communication and negotiation skills.
* Strong and creative problem solving skills;
* Familiarity with UN/UNCDF rules and procedures is a strong advantage;
* Builds trust in interactions with others;
* Ability to work with high level officials as well as local communities and build trust;
* Approaches challenges creatively and effectively, and resolves conflicts;
* Demonstrates integrity, exhibits high ethical standards;
* Approaches work with energy and a positive, constructive attitude and responds positively to feedback;
* Committed to team work, working with other stakeholders;
* Remains calm, in control and good humored even under pressure;
* Demonstrates openness to change and ability to manage complexities, and resolve problems.
Corporate
* Demonstrates integrity and fairness by modeling UN values and ethical standards;
* Displays cultural and gender sensitivity and adaptability;
* Treats all persons fairly without favoritism;
* Shows strong corporate commitment;
* Promotes the vision, mission and strategic goals of UNCDF and UNDP.
Required Skills and Experience
Education:
* A Masters degree in economics, public/business administration, social sciences, or related discipline.
Experience:
* A minimum of seven (7) years experience in progressively more responsible positions in the development field, including microfinance;
* At least four years of working in or with microfinance institutions or microfinance support projects;
* Experience in Timor-Leste or a similar region is preferred.
Language Requirements:
* Fluency in English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Location :Dili, Timor Leste
Application Deadline :19-Sep-10
Type of Contract :FTA International
Post Level P-4
Languages Required :
English
Starting Date :
(date when the selected canditate is expected to start)01-Nov-2010
Duration of Initial Contract :1 Year
Expected Duration of Assignment :2 Years
REFER A FRIEND APPLY NOW
Background
The Inclusive Finance for the Underserved Economy (INFUSE) programme is a jointly funded effort by the UNCDF, UNDP, Australian Agency for International Development (AusAID) and the Government of Timor-Leste (GoTL). The Programme, which will run through 2012, takes a sector-wide approach, addressing not only the lack of microfinance retail capacity, but also the policy and infrastructure impediments to greater financial inclusion in Timor-Leste. The Programme goal is to contribute to the achievement of the Millennium Development Goals (MDG), in particular Goal 1 of cutting absolute poverty by an adjusted 30% by 2015 , by increasing access to sustainable financial services especially for the poor and low-income people in Timor-Leste. Some critical areas of work in Timor-Leste are building the capacity of the few microfinance institutions in the country, promoting financially inclusive policies and regulations, and seeking ways to develop branch-less banking solutions, including mobile phone banking.
INFUSE provides technical advice and assistance to public and private stakeholders as well as performance-based grants and loans to financial service providers and other support organizations through its Fund for Inclusive Finance (FIF). INFUSE is overseen by its Management Committee for Inclusive Finance (MCIF) consisting of its donors.
The Country Technical Specialist (CTS) position is based in the Dili, Timor-Leste and has primary responsibility for overseeing the INFUSE programme. In addition to managing being the technical adviser, the CTS will manage the INFUSE Team and is the representative of INFUSE and UNCDF in the country, is responsible for engaging a wide range of stakeholders ranging from policy makers, financial service providers, associations, and donor agencies.
For technical matters, the Country Technical Specialist reports to and is reviewed by the UNCDF Regional Financial Inclusion Specialist based in UNDP Pacific Centre Suva, Fiji. For daily management and administrative issues, the CTS is supported and reviewed by UNDP Timor-Leste (to Resident Representative or his/her appointee).
As part of UNCDF’s Inclusive Finance Practice Area, the CTS, the CTS will contribute to knowledge management and sharing to promote the best practices in financial inclusion and assist in regional activities of the PFIP which will include travel to the UNDP Pacific Centre.
Duties and Responsibilities
Summary of key functions:
* Manage the INFUSE programme, including the development of annual work plans and budgets, hiring and overseeing INFUSE staff, developing a smoothly functioning programme with the support of UNDP Timor-Leste and UNCDF;
* Manage stakeholder coordination, particularly donor coordination and fundraising, and the Management Committee for Inclusive Finance (MCIF);
* Manage the Fund for Inclusive Finance (FIF), by developing viable financial inclusion projects with partners, presenting quality projects to the MCIF for approval, and developing and monitoring agreements;
* Provide technical assistance to partners and other stakeholders, including assistance in developing strong projects for the FIF;
* Provide technical support to the Government of Timor-Leste (GoTL) on all matters related to inclusive finance;
* Manage a knowledge generation and knowledge sharing effort which includes conducting or commissioning relevant research, bringing global best practices to Timor-Leste and linking Timorese with high quality learning events.;
* Provide corporate support to UNCDF and UNDP, particularly sharing lessons learned with the UNCDF Financial Inclusion Practice and building knowledge through the development and pursuit of a personal learning agenda.
1. Programme Management of the Programme Implementation Unit (PIU):
* Oversee the Programme Implementation Unit (INFUSE Team) in Dili, and provide management and administration oversight of the INFUSE Team;
* Create annual work plans and budgets that cover technical, management and administration, and financial aspects of INFUSE and clearly define indicators and targets for activities;
* Recruit staff and interns including the development of job descriptions, recruitment and interviewing, and selection;
* Oversee work of the team, develop job descriptions, conduct performance reviews and assist staff in fulfilling their work requirements and learning plans;
* Coordinate with relevant UNDP and UNCDF departments of human resources, procurement, IT, travel, finances that provide the necessary support for INFUSE;
* Process procurement of goods and services including, manage and administration of office premises and equipment;
* Manage development of technical consultant, including drafting TORs, working with UNDP TL to determine appropriate recruitment method and implement, review applications and conduct selection, review contracts to ensure accuracy;
* Prepare quarterly, mid-year and annual progress reports (APRs), narrative as well as financial, on progress and results achieved for the GoTL and funders through the MCIF and other reports as required;
* Act as “First Authority” and Project Manager for UNCDF and cost-sharing funds in Atlas (UNDP and UNCDF enterprise resource planning software) and oversee preparation of payments for UNDP and UNCDF approval;
* Review financial reporting and expenditures with Atlas;
2. Donor Coordination, Fundraising and acting as Secretariat for the Management Committee for Inclusive Finance / Well coordinated and informed funders, functional and organized investment committee.
* Build effective and efficient partnerships at the operational level with major donor agencies to coordinate financial inclusion and financial literacy, activities in country, and promote the development and adoption by all funders of Good Practice Principles for Donor Support in line with a GoTL National Policy on Inclusive Finance;
* Promote and assist in the development and adoption by all donor agencies of uniform procedures and formats for appraising, contracting and monitoring recipients of funding support, including in particular a joint reporting format for supported FSPs;
* Provide technical assistance to resident donor agencies as per request, e.g. to review applications received, and source and establish links to international finance sector development resources, notably CGAP and the World Bank/DFID Household data survey for Financial Inclusion;
* Promote the inclusion of new investors in the MCIF, recording and managing commitments, disbursements and programming of Fund contributions;
* Establish and manage the institutional relationships of the Programme with the GoTL, Programme funders, and other stakeholders involved in the sector;
* Mobilize funding for the INFUSE programme.
3. Manage Fund for Inclusive Finance (FIF) and the Management Committee for Inclusive Finance (MCIF), identifying, vetting, and assessing new projects and preparing for MCIF approval/ a diverse mix of strong projects that support PFIP’s outcomes.
* Manage the Fund for Inclusive Finance (FIF) adhering to strategies and guidelines, policies and procedures, eligibility and selection criteria, Requests for Applications and application formats, formats for appraisal, approval, execution, disbursement, monitoring, reporting and completion of loan and grant investments to retail FSPs and (matching) grants to business support service providers, including professional networks, for adoption by the IC;
* Create and publish FIF Requests for Applications, ensure timely receipt, and coordinate screening and selection process of responsive applications;
* Identify potential service providers and develop partnerships between different stakeholders (FSPs, TSPs, private sector, NGOs, government agencies, etc) to create feasible projects and proposals;
* Assist applicants to develop solid business plans and robust, performancebased proposals that could serve as the basis for FIF investment, and identify an appropriate blend of grants, loans, equity and technical assistance for FSPs and business services providers to meet agreed performance targets;
* Serve as Secretariat to the MCIF, organizing all meetings, ensuring that all required documentation is available to facilitate decision-making, and that performance-based agreements with FSPs and business service providers are available for signature upon approval by the MCIF;
* Present proposals for investments and liaise with MCIF members to determine funding interest and approval in specific applications received;
* Assist in preparing performance based agreements (grant and loan documentation) for approved partners and supported by solid and verifiable financial documentation, and recording of progress of fund recipients against targets set;
* Provide financial reporting on resources/expenditures to MCIF members, including the certification of all funds released from the FIF to FSPs;
* Monitor progress of recipient institutions by reviewing and verifying quarterly reported results through field visits, prior to facilitating the posting of participating FSPs’ results on the MIX Market website (www.themix.org);
* Provide FSP financial reports to UNCDF and prepare other reports as required.
4. Provide technical support and Monitor progress of projects and initiatives / Projects are running on time and smoothly, problems are identified early and remedial steps proposed.
* Provide technical assistance as needed to funded FSPs and business services providers, based on their progress against targets to be met in the funding arrangements;
* As needed, help recipients to identify appropriate technical assistance providers, advising on the strengthening of FSPs or network boards of directors and options for institutional/transformation mergers;
* Provide training and capacity building to FSPs on the quarterly reporting requirements;
* Ensure that funded FSPs have a MIS that can produce relevant and accurate on-time portfolio and financial data and meet FIF reporting requirements;
* Conduct regular analysis of any gaps in meeting funding needs (loans, grants, technical assistance, and equity) of FSPs and business services providers. Present options to catalyze sector development for the consideration of the IC;
* Assist MFIs to seek financing from external investors.
5. Knowledge generation and Knowledge Sharing / PFIP and Stakeholders are informed on current trends, market conditions, and special topics as needed.
* Carry out or oversee research and studies, independently or as a counterpart to consultant(s) hired by INFUSE on various issues and undertakings relating to financial inclusion in Timor-Leste;
* Monitor projections and estimated country demand and supply for financial services by the lower segment of the market;
* Provide support in organizing semiannual “information exchange events” or other local learning events, bringing financial inclusion stakeholders and outside experts together;
* Act as resource and point of first contact for issues ore events in Timor-Leste related to financial inclusion for stakeholders, the government, and other donor agencies;
* Act as the information depository and dissemination unit for inclusive finance in Timor Leste;
* Oversee contributions and ensure timely contributions to joint PFIP and INFUSE website (www.pfip.org);
* Identify learning, training, and knowledge sharing opportunities for INFUSE, key stakeholders and partners to be supported by INFUSE or others, facilitate travel or scholarship support, if merited;
* Assist organization in identifying learning experiences in other countries;
* On behalf of UNCDF, Make sound contributions to knowledge networks and communities of practice on behalf of INFUSE through identification and dissemination of best practices and lessons learned and contribute, as appropriate, to global knowledge sharing efforts to share information on Timor-Leste’s experience in financial inclusion.
6. Advocacy and Policy support to the GoTL/ Achieving a coherent GoTL policy Framework for Inclusive Finance.
* Serve as technical specialist to GoTL for providing inputs on inclusive finance for national development planning processes;
* Assist GoTL in preparing inputs as required to the long-term National Development Plans and annual priority area working groups;
* Draft, disseminate, revise and present policy documents/legislation and provide analysis and advice to the GoTL as requested on how current policy, legislation and regulation could be improved and new policies be developed and consulted to remove constraints and support the rapid development of an inclusive financial sector;
* Identify legal and regulatory constraints that could hinder the development of an inclusive financial sector, with microfinance as an integral part of the financial system. Ensure policy actions required are clearly identified for GoTL review and action, as needed. Monitor implementation of follow-up actions;
* Assess and to the extent possible within the Work plan and budget meet training needs, including exposure visits to other countries with potential model policy frameworks for inclusive finance.
7. CORPORATE SUPPORT: Provides support to UNCDF and UNDP management on corporate initiatives and activities, focusing on achieving the following results:
* Ensure necessary inputs to UNDP and UNCDF planning and reporting process, supported by the UNCDF Programme Officer in Timor-Leste;
* Participate in UNDP country team strategic planning and reporting;
* Facilitate mid-term and annual programme reviews, as required;
* Represent INFUSE at all levels of the UNDP and the UNCDF (FIPA), including participating in meetings for UNCDF and UNDP as required;
* With the assistance of the UNCDF Programme Officer Timor-Leste, build an effective partnership with UNDP Country Office Timor-Leste and the UNCDF Asia Team (in Bangkok) to ensure timely financial, administrative and procurement support for INFUSE;
* Provide advice and input from country perspective on project UNCDF business plans, management/performance issues, planning and monitoring portfolio performance results, and UNCDF annual/cumulative reporting;
* Liaise with UNCDF offices, including the Pacific Financial Inclusion Programme, UNCDF Asia team, and UNCDF New York;
* Participate in knowledge sharing networks including FIPA and CGAP;
* Comply with all UNDP and UNCDF learning requirements (Atlas, ICDL, Basic Security, etc.).
IV. Impact of Results
The anticipated results of the CTS’s work will be for the Financial Service Providers (FSPs) to attain a minimum combined portfolio of 47,085 poor and low-income borrowers and 72,022 voluntary savings accounts by the end of Programme and Supported FSPs have made clear progress towards sustainability and considerably increased scale as a result of having addressed institutional weaknesses.
In addition, the CTS’s work will result in:
* A national Policy Statement for Inclusive Finance is developed, broadly consulted and adopted by GoTL;
* Enabling legislation is in place to support the expansion and consolidation of the financial sector;
* Coherent, effective and synergetic donor funding based on the national policy framework has been provided;
* At least three private or public sector business support services are available to FSPs in Timor-Leste.
Competencies
Technical
* At least three years demonstrated experience in managing a development programme in the field of microfinance;
* Documented deep technical knowledge and experience in (Micro) Finance Good practices for industry building, and development of inclusive financial systems and products in emerging markets;
* Experience working with community based and rural initiatives, including those related to microfinance;
* Demonstrated experience with FSP institutional development (financial, credit, and human resources management, MIS etc.);
* Preferably some exposure to newer microfinance initiatives including microinsurance, branchless banking, social performance monitoring or other critical areas;
* Experience managing or conducting research, particularly related to financial inclusion;
* Ability to design projects, developing project documents, corresponding budgets, and monitoring and evaluation plans;
* Experience evaluating microfinance projects, conducting financial analysis, establishing and monitoring performance based indicators, and investigating impact;
* Working knowledge of current developments in microfinance, including one or more of the following: branchless banking, microinsurance, social performance, financial literacy.
* Working knowledge of international donor organizations and preferably experience in preparing proposals for funding;
* Bank/MFI management, preferably in an emerging market;
* Strong financial analysis and appraisal skills;
Functional:
* Excellent speaking and writing skills in English are necessary;
* Knowledge of Tetun, Bahasa Indonesia and/or Portuguese strongly preferred;
* Excellent analytical skills;
* Strong oral and written communication skills;
* Excellent administrative skills, including solid experience in budget management;
* Staff training and capacity building skills;
* Proven ability to manage projects;
* Strong IT skills, including ability to work regularly with MS Word, Excel, Outlook and PowerPoint. Microfinance tools such as the SEEP FRAME, Microfin, and others are also desirable;
* Proven cross-cultural communication.
Managerial/Behavioral
* Results oriented, taking initiative, setting and achieving goals and milestones;
* Focus on impact and results for clients and stakeholders;
* Excellent organizational, inter-personal, communication and negotiation skills.
* Strong and creative problem solving skills;
* Familiarity with UN/UNCDF rules and procedures is a strong advantage;
* Builds trust in interactions with others;
* Ability to work with high level officials as well as local communities and build trust;
* Approaches challenges creatively and effectively, and resolves conflicts;
* Demonstrates integrity, exhibits high ethical standards;
* Approaches work with energy and a positive, constructive attitude and responds positively to feedback;
* Committed to team work, working with other stakeholders;
* Remains calm, in control and good humored even under pressure;
* Demonstrates openness to change and ability to manage complexities, and resolve problems.
Corporate
* Demonstrates integrity and fairness by modeling UN values and ethical standards;
* Displays cultural and gender sensitivity and adaptability;
* Treats all persons fairly without favoritism;
* Shows strong corporate commitment;
* Promotes the vision, mission and strategic goals of UNCDF and UNDP.
Required Skills and Experience
Education:
* A Masters degree in economics, public/business administration, social sciences, or related discipline.
Experience:
* A minimum of seven (7) years experience in progressively more responsible positions in the development field, including microfinance;
* At least four years of working in or with microfinance institutions or microfinance support projects;
* Experience in Timor-Leste or a similar region is preferred.
Language Requirements:
* Fluency in English.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Programme Analyst
Vacancy Announcements
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD) the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
q Implementation of programme strategies
q Management of the Country office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and contributes to UNDP programming planning and management tools (Country Programme Action Plan etc).
q Identification of areas for support and interventions within the thematic/sectoral areas assigned.
q CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Works to achieving the results defined in UNDP workplan, using UNDP systems such as Results Based Management system and the Balanced Score Card..
q Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
q Initiation of a project, presentation of the project to Local Project Approval Committee, entering project into UNDP’s on line business system Atlas, finalization of contribution agreement; determination of required revisions; budget revision and closure of projects in Atlas system as required. Approves requests for goods and services and / or payments as directed, participates in recruitment processes for projects.
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Follow up on audit recommendations. All exceptions are timely reported.
q Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
q Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
q Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
q Sound contributions to knowledge networks and communities of practice.
q Organization of trainings for the operations/ projects staff on programme issues.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management and reporting
q Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
q Good knowledge of the Results Management Guide and Toolkit
q Strong IT skills
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
4 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
--
Vacancy Announcement
Position title : Programme Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the overall guidance of the ACD, the Programme Associate ensures effective delivery of the Country Office (CO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
q Support to formulation of programme strategies and implementation of the Country Programme Action Plan
q Support to management of the CO programme
q Administrative support to the Programme Unit
q Support to resource mobilization
q Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
q Collection, analysis and presentation of background information for preparation of UNDP work planning tools (Country Programme Action Plan etc), effective application of UNDP systems including Results Based Management tools and establishment of management targets.
q Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
q Creation of a project in Atlas (UNDP on line system), preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and closure of project as required.
q Provision of guidance to the executing agencies on routine implementation of projects.
q Presentation of information for audit of projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
q Review of projects Financial Reports; preparation of payments for development projects.
q Compliance with UNDP rules, internal controls etc.
q Timely corrective actions where payments delayed to technical issues (budget error etc).
q Creation of requests for goods and services in Atlas for development projects, register of goods receipt in Atlas.
q Checking availability of budget before making payment.
4. Supports resource mobilization focusing on achievement of the following results:
q Analysis of information on donors, preparation of donor’s profile.
q Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on programme.
q Synthesis of lessons learnt and best practices in programme.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
q Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
q Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
q Focuses on result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required, but an advantage: Accounting and Finance qualifications or Bachelor / Masters Degree in development, economics, political, social sciences, business administration or related field.
Experience:
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in English and Tetum. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
Position title : Programme Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the guidance and direct supervision of the Assistant Country Director (ACD) the Programme Analyst is responsible for management of UNDP programme within the thematic/sectoral areas assigned. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.
The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.
Summary of Key Functions:
q Implementation of programme strategies
q Management of the Country office (CO) programme
q Creation of strategic partnerships and implementation of the resource mobilization strategy
q Provision of top quality policy advice services to the Government and facilitation of knowledge building and management
1. Ensures implementation of programme strategies focusing on achievement of the following results:
q Thorough analysis and research of the political, social and economic situation in the country and contributes to UNDP programming planning and management tools (Country Programme Action Plan etc).
q Identification of areas for support and interventions within the thematic/sectoral areas assigned.
q CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.
2. Ensures effective management of the CO programme within the thematic/sectoral areas assigned focusing on quality control from formulation to implementation of the country programme achieving the following results:
q Works to achieving the results defined in UNDP workplan, using UNDP systems such as Results Based Management system and the Balanced Score Card..
q Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones.
q Initiation of a project, presentation of the project to Local Project Approval Committee, entering project into UNDP’s on line business system Atlas, finalization of contribution agreement; determination of required revisions; budget revision and closure of projects in Atlas system as required. Approves requests for goods and services and / or payments as directed, participates in recruitment processes for projects.
q Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions. Participation in audit of projects.
q Follow up on audit recommendations. All exceptions are timely reported.
q Aggregate reports are regularly prepared on activities, outputs and outcomes. Preparation of donor reports.
3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy in cooperation with the Management Support and Business Development Team focusing on achievement of the following results:
q Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities.
q Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.
4. Ensures provision of top quality advisory services and facilitation of knowledge building and management focusing on achievement of the following results:
q Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals.
q Support to development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners.
q Sound contributions to knowledge networks and communities of practice.
q Organization of trainings for the operations/ projects staff on programme issues.
Impact of Results
The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.
Competencies
Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism
Functional Competencies:
Knowledge Management and Learning
q Promotes a knowledge sharing and learning culture in the office
q In-depth knowledge on development issues
q Ability to advocate and provide policy advice
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to lead strategic planning, results-based management and reporting
q Ability to lead formulation, implementation, monitoring and evaluation of development programmes and projects, mobilize resources
q Good knowledge of the Results Management Guide and Toolkit
q Strong IT skills
q Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change
Management and Leadership
q Focuses on impact and result for the client and responds positively to feedback
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude
q Demonstrates strong oral and written communication skills
q Builds strong relationships with clients and external actors
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Bachelor Degree in development, economics, political, social sciences, business administration or related field. Master’s degree an advantage.
Experience:
4 years experience in development, government, multilateral, civil society sector, NGO or a similar field. Good computer skills – MS office etc.
Language Requirements:
Tetum and English. Indonesian and Portuguese an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
--
Vacancy Announcement
Position title : Programme Associate
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : GS-6
Organizational Unit : UNDP, Programme Unit
Organizational Context:
Under the overall guidance of the ACD, the Programme Associate ensures effective delivery of the Country Office (CO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.
The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Summary of Key Functions:
q Support to formulation of programme strategies and implementation of the Country Programme Action Plan
q Support to management of the CO programme
q Administrative support to the Programme Unit
q Support to resource mobilization
q Facilitation of knowledge building and knowledge sharing
1. Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:
q Collection, analysis and presentation of background information for preparation of UNDP work planning tools (Country Programme Action Plan etc), effective application of UNDP systems including Results Based Management tools and establishment of management targets.
q Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.
2. Provides effective support to management of the CO programme focusing on the achievement of the following results:
q Creation of a project in Atlas (UNDP on line system), preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and closure of project as required.
q Provision of guidance to the executing agencies on routine implementation of projects.
q Presentation of information for audit of projects, supports implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
q Review of projects Financial Reports; preparation of payments for development projects.
q Compliance with UNDP rules, internal controls etc.
q Timely corrective actions where payments delayed to technical issues (budget error etc).
q Creation of requests for goods and services in Atlas for development projects, register of goods receipt in Atlas.
q Checking availability of budget before making payment.
4. Supports resource mobilization focusing on achievement of the following results:
q Analysis of information on donors, preparation of donor’s profile.
q Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
q Organization of trainings for the operations/ projects staff on programme.
q Synthesis of lessons learnt and best practices in programme.
q Sound contributions to knowledge networks and communities of practice.
Impact of Results
The key results have an impact on the overall performance of the Programme Unit and success in implementation of programme strategies. Accurate analysis, data entry and presentation of information ensure proper programme implementation.
Competencies
Corporate Competencies:
q Demonstrates commitment to UNDP’s mission, vision and values.
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
Knowledge Management and Learning
q Shares knowledge and experience
q Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
q Ability to perform a variety of specialized tasks related to Results Management, including support to design, planning and implementation of programme, managing data, reporting.
q Ability to provide input to business processes re-engineering, implementation of new system, including new IT based systems
q Good knowledge of Results Management Guide and Toolkit
Leadership and Self-Management
q Focuses on result for the client and responds positively to feedback
q Consistently approaches work with energy and a positive, constructive attitude
q Remains calm, in control and good humored even under pressure
q Demonstrates openness to change and ability to manage complexities
Minimum qualifications:
Education:
Required:
Secondary Education.
Not required, but an advantage: Accounting and Finance qualifications or Bachelor / Masters Degree in development, economics, political, social sciences, business administration or related field.
Experience:
6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc). Experience in handling of web based management systems an advantage.
Language Requirements:
Fluency in English and Tetum. Portuguese and Indonesian an advantage.
Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:
Human Resources Unit
UNDP Dili,
UN House Caicoli Street,
Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534
The deadline for submitting applications is 18 September 2010
Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.
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