National Adviser for Planning Secretariat

East Timor Justice Sector Support Facility

National Adviser for Planning Secretariat

GRM is the Managing Contractor for the Australian Government assistance provided to Timor-Leste via the East Timor Justice Sector Support Facility (ETJSSF) - The Justice Facility

This position is open to applicants on a locally engaged basis. Timorese nationals are encouraged to apply, but foreign nationals residing in Timor-Leste will also be considered.

Instructions for Applicants
Please submit with your application by Friday 3rd December to Tony Ku: tony.ku@grm.tl

Justice Facility Office, Bairro De Villa Verde phone number 3312207 - 08.

Applications should be in English and should not contain any additional material. Applications via email are preferred.

A. TERMS OF REFERENCE

National Adviser fro Planning Secretariat
Reports to: Facility Manager
Primary counterparts Vice Minister of Justice, Director General of Justice, Justice Sector Institutional Heads, Planning Secretariat Staff.
Duration 12 months; with the possibility of extension until December 2012.
Location Based in Dili. Some travel to the Districts required.
Language The sector agencies use Portuguese and Tetun (official languages), as well as Bahasa Indonesia and English (working languages).


Background:

The Justice Sector Institutions, comprised by the Ministry of Justice, the Court, the Prosecution Service and the Public Defenders’ Office, and assisted greatly by national and international Civil Society organizations have produced the Justice Sector Strategic Plan (2010-2030). This Plan was approved by the Council of Coordination on 12 February 2010 and endorsed by the Council of Ministers on 31 March 2010.

Two mechanisms were proposed for the implementation of the Strategic Plan: first, the establishment of a planning secretariat to undertake coordination functions to ensure that the plan is consistently implemented by the justice institutions; second is the Access to Justice Dialogue Forum as a means to initiate ongoing discussions with stakeholders on issues that concern the development of the justice.

The Planning Secretariat has the following roles:

· Prepare the information; research, statistics and analysis, needed by the Council of Coordination (CoC) to make decisions on the implementation of projects and mechanisms under the Justice Sector Strategic Plan (Strategic Plan).

· Develop the Justice Sector Map in order to set out the coordinated approach to establishing new judicial districts and providing justice services.

· Manage and coordinate implementation of projects and mechanisms under the Strategic Plan.

· Monitor and evaluate progress and maintain communication on active projects with all relevant institutions and partners.

· Support the Administration and Finance Departments/Directorates in the respective justice institutions, during the annual and medium term planning and budgeting.

· Propose to the CoC a mechanism for alignment and coordination of international support to the justice sector and provide the CoC with accurate financial information on project implementation, including donor support where relevant.

· Organise the holding of bi-annual Access to Justice Dialogue Forums and manage public information tasks[1] as they relate to the Strategic Plan.

· Provide logistical assistance to the CoC and draft a Management calendar for the regular meetings of the CoC.

The National Adviser for Planning Secretariat will have the following responsibilities:

1. Provide technical support to the head of the Planning Secretariat, once appointed, to manage the office and its staff to undertake their responsibilities to fulfil the Planning Secretariat mandate and perform the role of Head of the Planning Secretariat until the position is filled;

2. Provide technical support to the Technical professional staff to undertake their duties as defined for the Planning Secretariat, including implementation of the monitoring information system (SIPE – Systema Implementasaun Planu Estrategiku) , which is critical for M&E and tracking and co-ordination of projects;

3. Ensure the Vice Minister and Director General remain up to date and supportive of agreed Facility priorities, support close relationships between senior stakeholders and Facility advisers and provide specific advice to the Facility on communication strategies

4. Ensure close co-operation with the Director and Head of the Planning Unit under the Directorate of the Administration and Finance to ensure full participation of national directors in the implementation of the Strategic Plan through the annual action planning and budget process;

5. Support the Office of the Director General to coordinate activities with development partners, including the National Priority Process;

6. Support the Integrated Information Management Systems Project, especially the creation and management of the User Coordination Group, linked to the Planning Secretariat;

7. Supervise the Facility’s Activity Liaison Office working within the Planning Secretariat on a day to day basis;

8. Support the Secretariat to prepare agendas and minutes for the Council of Coordination meeting and ensure agenda items are linked to the Strategic Plan;

9. Develop and implement a capacity development program for the planning secretariat staff, under the guidance of the Facility Human Resource and Capacity Development Adviser.

B. SELECTION CRITERIA

Qualifications and Experience

· Experience in supporting reform processes in Government, involving a range of stakeholders, ensuring Timorese leadership and input into planning and decision making.
· Experience in advocating for change in line with defined program objectives and work as part a cohesive team with other advisers and sector employees
· Strong management, leadership and communication skills, and the ability to build the capacity of others in these areas
· Sound understanding of the justice sector in Timor-Leste, with the ability to engage successfully at Ministerial and senior management level
· Good verbal and written language skills in Tetun, Portuguese and English, with Bahasa Indonesia an advantage

Other Qualities/Competencies

· Qualifications - a degree in law, management or social science is essential.

Salary will be consistent with National Adviser rates established by the Government of Timor-Leste and will be negotiated with the successful applicant commensurate with qualifications and experience.


Hilary Goode
Project Coordinator

GRM International
Level 27, 150 Lonsdale Street
Melbourne 3000
Victoria, Australia
TEL: +61 3 8676 6820 FAX: +61 3 8676 6888
Website: www.grminternational.com