Communications Analyst

Vacancy Announcement

Position title : Communications Analyst
Duty Station : Dili, Timor – Leste
Duration : 1 (one) Year, extendable
Expected Start date : October 2010
Type of Contract : Fixed Term Appointment
Level : NO-B
Organizational Unit : UNDP, Media Unit

Organizational Context:
Under the guidance and direct supervision of the UNV Communications Specialist, the Communications Analyst in a medium size of large office implements the corporate communications strategy, as well as provides inputs to the design, management and implementation of the Country Office (CO) communications and publication strategies which are geared to influence the development agenda, promote public and media outreach and mobilize political and financial support for UNDP.

The Communications Analyst may supervise and lead the communications staff of the country office and maintains a regular working relationship with the Regional Communications Manager. The Communications Analyst works in close collaboration with the Management Support and Business Development, Programme and Operations teams, staff of other UN Agencies, UNDP HQs staff (Communications Office) and Government officials, international and local media, subject matter experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP communication strategy implementation.

A communications strategy tightly linked to program priorities helps position the CO in key development markets as a leader in ways that boost demand for various service lines and increase overall business opportunities.

Summary of Key Functions:
Planning and design of internal and external strategies for communications and outreach
q Implementation of the publications strategy and plan
q Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system
q Support to business development
q Facilitation of knowledge building and knowledge sharing
q Effective management of the Communications Office and supervision of Communications staff

1. Ensures planning and design of internal and external strategies for communications and outreach focusing on achievement of the following results:
q Preparation and conduct of communications needs assessments for the CO (projects, country programme and corporate change initiatives, etc)
q Drafting/editing of CO communications and outreach strategy based on the corporate communications strategy.
q Analysis of requirements and synthesis of proposals on ways to integrate advocacy and communication strategies into all aspects of UNDP’s development programme during programme formulations.

2. Ensures implementation of the CO publications strategy and plan focusing on the achievement of the following results:
q Implementation of the CO publications strategy and plan, based on the corporate publications policy.
q Identification of storylines for publications and drafting of substantive articles contributing to debates on key development issues.
q Coordination and management of CO publication activities, such as content management, norms for publishing, design, etc.
q Contact with printers and other suppliers to ensure production and ensure publications dissemination.

3. Supervision of the design and maintenance of the UNDP web site, intranet, CO web-based knowledge management system focusing on achievement of the following results:
q Supervision of the design and maintenance of the office web sites based on corporate requirements in cooperation with the Information and Communications Technology (ICT) staff.
q Preparation of the content for the web sites to ensure consistency of the materials.

4. Supports the business development focusing on achievement of the following results:

Launches and campaigns

q Promotion and maintenance of public information campaigns on UNDP activities, UN Reform, results of MDGs, in association with other.
q Promotion and dissemination of corporate advocacy materials for launching flagship initiatives and publications such as the Human Development Report.
q Packaging and submission of programme initiatives for donor review in collaboration with programme staff and supervisor.

Outreach
q Maintenance of increased coverage and understanding of the UNDP’s work in the country or practice area through regular media contacts and provision of newsworthy information to national public and, where possible, donors.
q Organization of roundtable discussions, press conferences, briefing sessions, interviews, launches, etc.
q Forging of a “one UN” image through publicizing the significance of local UN reform efforts, joint programmes, common services. Organization and implementation of joint UN information campaigns (UN Day, World AIDS Day, etc.)
q Ensured access for journalists to subject matter experts.
q Drafting/production of regular newsletter to donors.
q Preparation of donor reports, civic education and community awareness where appropriate to support projects

5. Ensures facilitation of knowledge building and management focusing on achievement of the following results:
q Identification and synthesis of best practices and lessons learned directly linked to programme country goals and activities.
q Sound contributions to knowledge networks and communities of practice including corporate communications repositories.
q Provision of training, consultancy and advice to UNDP staff on communications for development

Impact of Results

The key results have an impact on creation of effective communications and dissemination of information on UNDP as UN’s global development network. In particular, the key results have an impact on implementation of UNDP communications and publication strategies, as well as reaching resource mobilization targets.



Competencies

Corporate Competencies:
q Demonstrates integrity by modeling the UN’s values and ethical standards
q Advocates and promotes the vision, mission, and strategic goals of UNDP
q Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
q Treats all people fairly without favoritism

Functional Competencies:

Knowledge Management and Learning
q Shares knowledge and experience and contributes to UNDP Practice Areas
q Encourages office staff to share knowledge and contribute to UNDP Practice Areas
q Develops deep knowledge in Practice Areas
q Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
q Ability to implement communications and publications strategies
q Ability to advocate effectively
q Communicates sensitively and effectively across different constituencies
q Demonstrates excellent ability to write and communicate orally with accuracy and professionalism
q Good knowledge of current development issues particularly those pertinent to UNDP’s Practice Areas. Ability to conceptualize issues and analyze data
q Demonstrates strong IT skills

Management and Leadership:
q Focuses on impact and result for the client
q Leads teams effectively and shows conflict resolution skills
q Consistently approaches work with energy and a positive, constructive attitude

q Builds strong relationships with clients and external actors
Demonstrates openness to change and ability to manage complexities

Minimum qualifications:

Education:

Bachelor degree in media relations, journalism, publishing or similar subject. Master degree an advantage.

Experience:

4 years of relevant experience in media, public relations, communications, advocacy or similar field. Previous experience with a multilateral or international organization is an advantage. Experience in the usage of computers and office software packages. Good knowledge and experience in handling of web-based management systems is an advantage.

Language Requirements:

Tetum and English. Portuguese and Indonesian an advantage.


Please submit your applications with curriculum vitae, P11, references and other relevant supporting documents to the following address:


Human Resources Unit


UNDP Dili,


UN House Caicoli Street,


Dili, Timor-Leste
Email: personnel.tp@undp.org
Fax: +670 331 3534

The deadline for submitting applications is 18 September 2010

Only short-listed candidates will be notified. Eligible female candidates are strongly encouraged to apply.