Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Legal Adviser to PlenaryUnited Nations Development Programme (UNDP)
The Parliament Project 2010-2013 is a Project of UNDP support to strengthen the institutional capacity of the National Parliament RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste - Dili
TERMS OF REFERENCE
I. Profile of the Post
Projec: Parliament Project
Title: Legal Advisor to Plenary
Type of Contract : Letter of Agreement Between the National Parliament and UNDP
Location: Dili, Timor-Leste (Based at the National Parliament RDTL)
Duration: 9 Months
Desirable Starting Date: 1st October 2010.
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP - National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013, an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness.
Legislative support is one of the main components of the project, requires more attention as the needs and the dynamic of the work of the Parliament is increasing. The UNDP Parliament Project has been focusing its support in this area on strengthening the functioning of the Committees, Plenary and the Office of the President with advisory support and capacity building. To accommodate the increasing demands in the area of plenary support, an additional legal adviser is, therefore, required to be recruited.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Advisor to Plenary to the Project Manager of UNDP Parliament Project with indirect supervision of the Secretary General of the National Parliament of Timor-Lestee. The Legal Adviser to Plenary will perform the following functions:
Summary of Key Functions:
1. Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary;
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL;
3. Other tasks Relevant to UNDP Parliament Project;
1 Provision of advisory support to legislative processes and oversight role of the Parliament in the Plenary:
- To provide advice during plenary debates to ensure compliance with the Constitutional matters, Rules of Procedures of the National Parliament and all the relevant legislation in Timor-Leste;
- In collaboration with the other legal team of the project, conduct research, analyze draft bills, prepare legal opinion, propose and prepare amendments, and provide advice on best practices on bills under discussions at plenary;
- To prepare Minutes of the Plenary debates and of the approved decisions;
- To support the Plenary Support division to work with the Communications, Public Relations, and Civic Education division of the secretariat of the National Parliament in ensuring publication of the results of Plenary debates of the Parliament;
- To prepare guidelines of plenary debates of bills under discussions and propose for approval;
- To prepare agenda of Plenary Debates in consultation with the Senior Legal Adviser and the Office of the President of the Parliament;
- To support coordination with other parliamentary bodies and staffs as required to ensure proper workflows on matters related to the competences of the Plenary Support Division of the National Parliament;
- To inform MPs with best practices on the role and functions of Members particularly those pertinent to plenary;
- In collaboration with the other legal team member and in coordination with the legal team leader;
- To provide legal research and analysis to support Parliament in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals):
2. Provision of capacity-development to the Division of Plenary Support of the Secretariat of the National Parliament RDTL:
- To provide advisory support to the division of Plenary Support of the National Parliament in the organization of Extraordinary Plenary Sessions;
- To provide advisory support and strengthen the capacity of the division of Plenary Support in:
o establishment of internal division work flows;
o train the staffs to understand legal and para-legal matters;
o develop a data-base and train the staffs of the division to regularly update it with the delivery of plenary;
o advise the head of division to ensure the staffs are regularly update the delivery of plenary;
o to advise the head of division to work closely with the communications and public relations division to;
- To provide advisory support to the division on administrative and logistical matters related to the work of plenary;
- To support the division to prepare and deliver its Annual Work Plan;
- To identify capacity gaps of the division of Plenary Support and provide recommendations to Human Resource division for training of staffs and recruitment of new staffs as the Administrative and Service Act of the National Parliament.
3. Other Tasks Relevant to UNDP Parliament Project:
- To prepare and submit regular reports to UNDP through Project Manager Parliament Project including compliance with monitoring and evaluation requirements: adviser log, quarterly report, annual report, and ad-hock inputs to Project reports;
- To provide inputs to Project Work Plans relevant to his/her portfolio;
- To participate in Project Meetings/workshops: Monthly meeting, team meeting, mid-term review meeting, and annual review meeting;
- To undertake relevant works whenever required by the Project Manager.
IV. Expected Results:
- Weekly Adviser log, minutes of plenary outputs, quarterly reports, and annual reports;
- Manuals and procedures of workflows of the division of plenary support;
- Legal opinions of the analysis, including amendments to the bills under discussions;
- reports of the analysis in assessing government performance against national goals (National Socio-economic development plan, National Priorities and Millennium Development Goals);
- Capacity building activities to the division of plenary support;
- Guidelines for plenary debates on bills under discussions;
VI. Recruitment Qualifications
Education:
- Bachelor’s degree in law.
- Master is an advantage.
Experience
- Five years of experience at the national or international level in legal in civil law. Parliamentary support, particularly support to plenary, is an advantage;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English. Knowledge of Tetum or/and Bahasa Indonesia will be an asset;
How to apply
Please submit your applications letter together with: Curriculum vitae, financial proposal* ; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
The deadline for submitting applications is 27 August 2010
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D59Y-4
---
Legal Drafters Training CoordinatorUnited Nations Development Programme (UNDP)
Parliament Project, UNDP-National Parliament, RDTL.
Closing date: 27 Aug 2010
Location: Timor-Leste
TERMS OF REFERENCE
I. Profile of the Post
Project: Parliament Project
Title: Legal Drafters Training Coordinator
Type of Contract: Letter of Agreement Between the National Parliament and UNDP
Location: Timor-Leste (Dili)
Duration: 1 year
Desirable Starting Date: 1 October 2010
II. Organizational Context
Timor-Leste became independent in 2002. A democratic semi-presidential governance system based upon separation of powers and mutual cooperation of the institutions of state was developed.
The National Parliament is the cornerstone of the democratic system and good governance. It is currently comprised of 65 members. It is headed by the President of the National Parliament. Nine political parties have constituted in their benches. Detailed parliamentary scrutiny of legislation and government actions is delegated to 9 standing committees of multi-party composition. The parliamentarians are supported in their work by a Secretariat of approximately 81 staffs which is headed by a Secretary General with a category of 66 permanent staffs and 15 temporary staffs. The Secretariat is divided into three directorates and 12 divisions of which assume responsibility for work in the general areas of Finance and Administration, Plenary support, Committee support, and library and documentation functions, communications and public relations, and Information, communications and technology. This organizational structure is under establishment and functioning following the new 2008 Administrative and Service Law of the Parliament (LOFAP).
The National Parliament was established from scratch in a setting of largely inexperienced parliamentarians; an acute shortage of skilled personnel and significant language barriers. Systems and processes are in the early stages in some cases and non-existent in others. Achievements are not yet consolidated and many challenges can only be overcome with long-term assistance. UNDP has supported the growth of the legislature since 2003. The Parliament Project 2010-2013 is a revision of the previous project of 2006-08 extended to 2009, and comprises comprehensive capacity-development interventions in five strategic areas: oversight capacity; legislative support; democratic representation, transparency and accessibility; strengthening parliamentary administration and secretariat functions, and gender mainstreaming. The overall objective of the project is to develop the institutional capacities that allow the parliament to fully and effectively perform its constitutional mandate and to lay down exit strategies for nationals to take over internationals role in the near future.
Under the framework of the UNDP National Parliament Project 2006-2009 and continued to Parliament Project 2010-2013 an additional Letter of Agreement between UNDP Timor-Leste and the National Parliament of Timor-Leste signed to put in practice the Parliament is pursuing the objectives of improving its institutional and human resources capacity with the objective of strengthening its efficiency, independence and effectiveness. The Letter of Agreement provides for capacity building of Timorese with different areas of expertise relevant to the work of the Parliament to be trained by the project and further absorbed into the structure of the Parliament.
Legislative Support is a core component of the UNDP Parliament Project. The establishment of a Bureau for Technical Support Services (BTSS) inclusive of capacity building/training of National Legal Drafters/Analysts within the National Parliament was envisaged in the recommendations of the project mid-term evaluation mission conducted in January 2008 and is projected to be commenced in 2009. The Parliament has recently created the Directorate of Research and Technical Information, through the newly approved Parliamentary Administration Law (December 2008). A legal training programme for National Legal Drafters/Analysts has been agreed upon between the UNDP National Parliament Project and the National Parliament of Timor-Leste, including the recruitment of international trainers for the accomplishment of the task.
The implementation of the Legal Drafters training programme will complete its first year programme in Bahasa Indonesian in September this year. For further training, it requires a coordinator to perform primary responsibilities of the implementation of the programme. It also requires a coordinator to perform direct supervision to the training staff, both the Assistant Trainers and the Trainees and provide update to the National Parliament and UNDP.
III. Functions/Key Results Expected
The National Parliament has delegated direct supervision of the Legal Drafting Training Coordinator to the Project Manager of UNDP Parliament Project with indirect supervision by the Secretary General of the National Parliament of Timor-Leste. The Legal Drafters Training Coordinator will perform the following functions:
Summary of Key Functions:
1.Design, development and implementation of training for the legal Drafters of the National Parliament;
2.Conduct examinations and evaluations of the trainees of Legal Drafting Training Programme;
3.Coordinate with the Judiciary Training Center of Ministry of Justice on the implementation of all training programmes of the Legal Drafting Training Programme of the National Parliament;
4.Effectively manage the legal Drafting Training Programme of the National Parliament;
5.Develop and implement a strategy for the Nationalization of Legal Advisers in the National Parliament
1.Ensures the design, development and implementation of curricula and summaries, focusing on achievement of the following results:
- Design, develop, and consolidate curricula and summaries for the training programme with the Legal Training Center and according to the Parliament Project Document and policies set by Project Steering Committee of the UNDP Parliament Project
- Implement comprehensive training programmes, design materials and lesson plans.
- Adapt training curricula according to the policies set by the Project Steering Committee of the Parliament Project.
- Transfer skills and theoretical knowledge to students.
- Apply global best practices in the implementation of the training;
- Perform teaching functions and guidance to the trainees in practicing legal research skills during the training programme, including editing of the works of the students;
- Supervise the trainees’ work, review their performance, and evaluate their achievements.
2.Ensures examinations and evaluations of students are conducted focusing on achievement of the following results:
- Prepare, organize and conduct regular examinations, evaluations and other activities related to the training as required.
- Ensure that graduated students have the required level of competency to assume Legal Drafting/Analyst functions, according to the Rules of Procedures of the National Parliament RDTL and in compliance with the Law in the country.
3.Ensures the coordination of all courses of the Legal Drafting Training Programme, focusing on achievement of the following results:
- Coordinate all envisaged courses, including management of lecturers and resources
- Ensure access of the legal drafters of the National Parliament to resources and facilities of the Legal Training Centre.
- Share with UNDP and Parliament document lessons learned and use input for continual improvement and development of courses.
- Coordinate with the UNDP Parliament Project Advisers to develop a mentoring strategy for legal Drafters
4.Ensures effective programme management focusing on achievement of the following results:
- Ensure strategic management of the Legal Drafting Training Programme for legal drafters of the Parliament;
- Supervise, provide leadership and strategic guidance to the trainees and evaluate their performance in jointly with the LTC team.
- Establish guidelines and reporting standards for monitoring and evaluation of activities, in agreement with Programme Management.
- Prepare and submit regular activity progress reports to the Project Manager of UNDP Parliament Project;
- Participate in the regular UNDP Parliament Project Staff meetings;
- To provide regular updates on the progress of the training programme to the Secretary General of the National Parliament, the Mesa, and the Project Manager of UNDP Parliament Project;
5.Ensures strategy is developed and implemented for the Nationalization, focusing on achievement of the following results:
- To assess impact of the first year legal drafters training programme and design a new three years strategy for further Legal Drafting Training Programme;
- Ensure that Legal Drafters abide by the National Parliament and code of ethics;
- Advise on the development of a strategy aiming at the nationalization of the Legal Drafters Team of the National Parliament, which involves scaling down the number of international advisors after 2013.
- Establish synergies and partnerships with national legal institutions and with the Timor-Leste Faculty of Law and international institutions mainly of CPLP members for the development and implementation of trainings and seminars.
IV. Expected Results:
- Strategy Paper for October 2010 to December 2012 Legal Drafting Training Programme;
- Curriculum for the October 2010 to December 2012 Legal Drafting Training Programme
- Definitive Weekly and Monthly Schedule of the Legal Drafters training programme;
- Regular training progress reports (Weekly Log, Quarterly Reports, and annual reports of the Legal Drafters training implementation);
- Teaching-Learning Materials of the Legal Drafters training programme;
- Reports of Evaluation of the Legal Drafting.
V. Competencies
1. Corporate Competencies:
- Demonstrates integrity by modelling the National Parliament’s values and ethical standards
- To comply with national laws and are subject to Code of Conduct for the Advisers/Technical Specialist to the National Parliament of Timor-Leste;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
2. Functional Competencies:
- Excellent coordination and management skills;
- Solid knowledge of legal and parliamentary role and functions of civil law system;
- Able to develop comprehensive training programmes for parliament legal drafters/analysts;
- Able to deliver formal legal drafters/analyst training of the National Parliament;
- Able to building the capacity of the Legal Drafters/analysts that can enable them to change behaviour/attitudes;
- Able to build the capacity of the Legal Drafters/analysts for self-management;
- Strong negotiating and managerial skills to be able to work both independently and as a coordinator of a team;
- Excellent interpersonal, intercultural and networking with a demonstrated ability to build and maintain professional relationships;
3. Behavioural Competencies:
- Team player with effective interpersonal skills;
- Facilitation skills;
- Energetic, positive and constructive attitude;
- Very good oral and communication skills
VI. Recruitment Qualifications
Education: Bachelor’s degree in law or related area. Master is an advantage.
Experience:
- Five years of experience at the national or international level in law. Experience as a legal training coordinator in a civil law system is an advantage;
- Experience in undertaking legal drafting and reviews;
- Experience in coordinating, designing and implementing training programmes for Legal Drafters/Analyst for government/Parliament;
- Teaching Experience in Law at University;
- Experience in providing advisory services and mentoring;
- Experience in post-conflict situations/developing countries;
- Knowledge of international human rights standards and instruments.
Language Requirements
- Fluency in Portuguese. Mastery of English, knowledge of Tetum or/
and Bahasa Indonesia will be an asset
How to apply
Vacancies Contact
Please submit your applications letter together with: Curriculum vitae, financial proposal*; P11 forms to:
Joao Pereira
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
Project Manager
Parliament Project
UNDP Timor-Leste
+670 7276041
joao.pereira@undp.org
*Financial proposal should include cost of the cheapest airfare on economy class from place of departure to Dili and return. Reimbursement of airfare will be paid on actual cost incurred.
Only short-listed candidates will be notified. Women candidates are strongly encouraged to apply.
Reference Code: RW_88D33Y-77
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