OPEN TO INTERNAL AND EXTERNAL CANDIDATES
Title:
Duty Station: IOM Dili, Timor-Leste
GRADE:
Reference code:
1- Human Resource Administration and Finance
- Establish, manage and regular update of personnel files
- Assist National Finance/HR Officer for maintenance of attendance Records, keeping and follow up with national staff, making sure they fill out the required leave request forms. For staff sick leave the incumbent should ensure the submission of the respective medical certificate, when required.
- Follow up leave balance of national staff and liaise with the respective supervisors regarding leave plan of staff in their unit, allowing for work continuity in the various Units.
- Assist with Update of PEF (Personnel Establishment Format) in view of monthly transmittal to PAC.
- Prepare national staff promotion calculation sheet and supporting documentation for approval by COM and transmittal to PAC.
- Prepare separation calculation form for departing staff, as well as waiver Exit Medical Examination form for staff leaving IOM without a medical exit exam. If staff wants to have a medical exam, handle letter/form to be remitted to staff to undergo medical exit exam.
- Follow-up of the drivers’ annual eye examination and prepare corresponding letter for the clinic or hospital.
- Follow-up with staff in general regarding completion of required medical exams, following HCPU’s request for staff medical matters.
- Assist National Finance/HR Officer in Recruitment process, Training Activities for National Staff.
- Submit as necessary to COM’s Assistant the weekly staff List of National Staff in view of the required update of the security files in the UN.
2- Finance
- Assist National Finance/HR Officer with preparation of projectization calculation of monthly fuel consumption and follow up with Logistic Unit regarding timely receipt of data on personal use of IOM Vehicles prepare and submit monthly invoices for staff’s personal telephone calls, vehicle mileage and other outstanding debts and follow-up with them in view of timely collection.
- Ensure staff sign their monthly payslips before filing in corresponding payroll binder/folder.
- Assist National Finance/HR Officer with preparation of correspondence for Bank Transaction & files pre-numbered bank letters in corresponding binder.
- Review Travel Expenses Claim (TEC) for International and National staff’s for Duty Travel.
- Assist National Finance/HR Officer with budget follow-ups and preparation of financial reports of assigned projects.
- Handle Treasury Functions in absence of National Finance/HR Officer.
- Handle Petty cash entries of expenses incurred by Procurement Unit and performs unannounced cash verification of concerned petty cash custodians.
3- National Research Focal Point for the ACP Observatory on Migration
Under the overall supervision of the Director of the ACP Observatory for Migration
and the direct supervision of the PMU in Brussels, the successful candidate will be accountable and responsible for the oversight, coordination and implementation of research activities in the ACP pilot country and region where s/he is based.
In particular s/he will:
- Be responsible and accountable for taking stock of migration research capacities and data sources to identify gaps and existing information;
- Identify relevant national migration experts and practitioners, including policy makers with an interest in migration, to become members of the national migration research network through inclusion in the database and liaison activities. Continuously contact and reach out to new interested ACP migration experts and research institutes, for instance via email distribution lists, in close coordination with the PMU;
- Cooperate with the respective ACP technical assistant of the ACP Migration Facility who coordinates the national consultation process on migration and development;
- In close coordination with the PMU and in particular the Research Officer, developing a work plan to ensure the timely implementation and achievements of research-related programme outputs; review project outputs and timelines versus objectives as set forth in the programme documents;
- Maintain close contact and coordinate research-related programme activities with the members of the Programme Consortium and other ACP partners and stakeholders and involve them in the implementation of the programme activities as stipulated in the Memorandum of Understanding/Partnership Declarations;
- Coordinate and undertake research activities under the ACP Observatory on Migration at national level, including identifying expertise for topics recommended by ACP consultative fora and subsequent cross-cutting studies carried out in selected ACP countries and coordinated by partners;
- Be responsible for the oversight of the creation and maintenance of the national and regional section of the Observatory database on intra-ACP migratory flows and migration policies as well as the national and regional section of the Observatory website;
- Apply the common methodology for migration data gathering, processing and analysis in the ACP, in close cooperation with the PMU and members of the Observatory;
- Contribute to and coordinate input at national and regional level for the annual ACP Migration Report, thereby also covering other countries in the region that are not pilot countries of the Observatory;
- Participate in and provide support to the research training and capacity-building workshops and ensure that the trained trainers apply their knowledge, including through the provision of support for additional training events;
- Supervise the conduct and the publication of specific action–research and studies, including on the migration and development nexus, in the respective ACP pilot country in close cooperation with the PMU research officer and the Observatory;
- Represent the PMU and the ACPOM in relevant meetings, seminars and conferences at national and regional level, in coordination with the PMU;
- Undertake duty travels related to research activities, liaison with the Observatory network and counterparts, problem solving etc;
- Prepare regular, special and other required reports, and ensure that all reporting requirements are met in a timely manner;
- Perform such other duties as may be assigned.
4. Other Tasks
- Any other duty within the incumbent’s capabilities as assigned.
5. Requirements
Education: Completion of secondary (high school) education. Training in administrative field is desirable and a University degree in Political or Social Sciences, Business Administration, International Relations, Development or related fields would be an advantage.
Experience: Five years of progressively responsible work experience in general office administration, especially in the Human Resource area and relevant experience in conducting research on migration and development issues. At least three years experience in migration patterns of the Timor-Leste context is an asset.
Language(s): Very good English communication skills, both oral and written. Knowledge of Portuguese, Tetum and Bahasa is an asset.
Competencies:
· Knowledge in migration related issues in the ACP region and in particular on the linkages between migration and development in Timor-Leste.
· Excellent analytical and writing skills.
· Track record in migration research
· Ability to prepare reports and publications of a high quality, technically sound with recommendations that are relevant for the country analyzed and the region
· Ability to conceptualize and design research techniques and analyze data sets covering a wide range of issues regarding migration and development.
· Good knowledge of creating and maintaining databases on migration is an advantage.
· Ability to work effectively and harmoniously in a team and with colleagues from varied cultures and professional backgrounds.
· Good level of computer literacy, including web-based management systems and database applications.
Only short list candidate will be contacted.
Please submit your applications together with curriculum vitae and relevant supporting documents to the following address:
Human Resources Unit
International Organization for Migration
Farol, Palapaso
Dili, Timor-Leste
Tel : +670 3313038The deadline for submitting applications is: Monday 21st, March 2011
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